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  • Question

    Can you provide a brief history of how GPOCs got started? Which agency uses them? What role do they play? Does DoD allow them to be used for invoice approval and contract monitoring?


    Answer

    This is actually a common situation for FFP supply type contracts with low risk, especially when the government relies solely on the contractor to conduct product/supply inspection (like orders under the SAT).
     
    The acronym GPOC is very broad and it does not have any special meaning or connotation when referring to Government contracting.  In other words, how it is used and what it means depends on the context of the documentation or conversation.  The guidance in the FAR and other regulations when discussing the acceptance and approval of invoices or public vouchers (Cost Reimbursable type contracts and orders) is “authorized government representative”.
     
    An authorized government representative could be a PCO, ACO, TCO, QAR, Program Manager, or COR as dictated by the PCO depending on the inspection acceptance clauses in the contract or order.  Often times the contracting officer will put this information (by name) in Section G if using the uniform contract format (UCF) or on the SF1449 continuation sheet for Block 15.
     
    So, if a contracting officer has reviewed the FAR and DFARS and Agency Supplement and made a determination or decision that a COR does not have to be designated, they may authorize an individual to review an invoice and determine if it’s proper.  On a “supply type contracts, FFP, with low risk…” a COR may not be required and all that is needed for the contractor to be paid by DFAS or other dispersing organization is for 1) a copy of the contract, 2) a proper invoice, and 3) a receiving report acknowledging the government received the supplies.
     
    Please review the history of our AAP questions as we have answered numerous questions regarding the approval of invoices.


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