What evaluation documents are required at different threshold levels to document the review?
In accordance with FAR 36.103(a), sealed bidding procedures are required if the conditions at FAR 6.401(a) apply.
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If the contracting officer elects to utilize the LPTA source selection process identified at FAR 15.101-2, tradeoffs are not permitted. Proposals are evaluated for acceptability but not ranked using the non-cost/price factors.
The DoD Source Selection Procedures document, including Appendix A, is applicable to LPTA acquisitions. Section 3.6., Documentation of Final Evaluation Results provides, in part:
“3.6.1. The SSEB shall prepare documentation of the evaluation results. The format should be in a written narrative report, although in rare instances, a decision briefing may be acceptable, depending on the complexity of the acquisition. The report shall be in sufficient detail to serve as a clear and concise record of the source selection decision and shall be included in the contract file...”
See DFARS 215.300 or www.acq.osd.mil/dpap/policy/policyvault/USA007183-10-DPAP.pdf for the DoD Source Selection Procedures document.
Additional agency-specific guidance may be applicable.