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  • Question

    Can a contractor assist a Focal Point with assigning roles in the Contractor Performance Assessment Reporting System (CPARS)?


    Answer

    No.  Guidance for the Contractor Performance Assessment Reporting System (CPARS), September 2013, Section 3.5.1 states clearly that the CPARS Focal Point (see duties below) “must be a Government employee. Contractors, including advisory and assistance support service contractors and personal services contractors, are not allowed to perform this function.”
     
    Duties of the Focal Point include:
    • Registering contracts CPARS
    • Assigning access authorization for Government and contractor personnel  
    • CPARS account management and maintenance (e.g., access changes)
    • Controlling and monitoring of CPARs, including the status of overdue evaluations.
    • Ensuring all users are properly trained in accordance with Department/Agency policy
    • Ensuring that CPARS access by Reservists does not result in a conflict of interest or the appearance of a conflict of interest
    • Establishing processes to monitor the integrity (e.g., quality) of the report
     

    Since all CPARS information is treated as “For Official Use Only/Source Selection Information” in accordance with FAR 2.101 and 3.104 and 42.1503, contractors may NEVER have access to it.  CPAR information is source selection information because it supports ongoing source selections. It contains sensitive data concerning a contractor’s performance and has the unique characteristic of always being pre-decisional in nature. Therefore, access to the CPARS and other performance information is restricted to those individuals with an official need to know.

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