Can I solicit both these requirements without committed funds for the options and option year? Subsequently, can I award the IDIQ with options and the Base plus option years without a funding document with fiscal authority detailing funds are committed/earmarked for options and option years?
Yes you can solicit these requirements without committing the funds for the option years. Please see the FAR coverage below:
17.202 Use of options.
(a) Subject to the limitations of paragraphs (b) and (c) of this section, for both sealed bidding and contracting by negotiation, the contracting officer may include options in contracts when it is in the Government’s interest. When using sealed bidding, the contracting officer shall make a written determination that there is a reasonable likelihood that the options will be exercised before including the provision at 52.217-5 <https://acquisition.gov/far/current/html/52_217_221.html#wp1135872> , Evaluation of Options, in the solicitation. (See 17.207 <https://acquisition.gov/far/current/html/Subpart 17_2.html#wp1078153> (f) with regard to the exercise of options.)
(b) Inclusion of an option is normally not in the Government’s interest when, in the judgment of the contracting officer—
(1) The foreseeable requirements involve—
(i) Minimum economic quantities (i.e., quantities large enough to permit the recovery of startup costs and the production of the required supplies at a reasonable price); and
(ii) Delivery requirements far enough into the future to permit competitive acquisition, production, and delivery.
(2) An indefinite quantity or requirements contract would be more appropriate than a contract with options. However, this does not preclude the use of an indefinite quantity contract or requirements contract with options.
(c) The contracting officer shall not employ options if—
(1) The contractor will incur undue risks; e.g., the price or availability of necessary materials or labor is not reasonably foreseeable;
(2) Market prices for the supplies or services involved are likely to change substantially; or
(3) The option represents known firm requirements for which funds are available unless—
(i) The basic quantity is a learning or testing quantity; and
(ii) Competition for the option is impracticable once the initial contract is awarded.
(d) In recognition of—
(1) The Government’s need in certain service contracts for continuity of operations; and
(2) The potential cost of disrupted support, options may be included in service contracts if there is an anticipated need for a similar service beyond the first contract period.
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