What is the exact process of conducting an Exchange of Personal Property? Is it like other other contracting actions?
It is similar to any other procurement. You have to issue a solicitation and a contract. The solicitation must follow DFARS 217.70 in terms of content and clauses. If this is a brand name only exchange, or a sole source, a J&A must be written and all the other regular pre-award requirements apply as well. A technical evaluation must take place, as well as a memorandum justifying the exchange rate- how it was determined and why it is fair and reasonable. If negotiations are conducted, the same documentation must be created. Follow the same award procedures you currently use for other procurements.
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