What are the differences between CDRLs and Deliverables?
When do we use them and to what types of contracts?
Which one is used for PWS versus SOW?
In U.S. Government contracts, the Contract Data Requirements List (CDRL, pronounced 'SEE-drill') is a list of authorized data requirements (deliverables e.g. Quarterly Report) for a specific procurement that forms a part of the contract. It consists of either a single DD Form 1423-1 or a series of individual CDRL forms containing data requirements and delivery information (1 form for each different deliverable). The CDRL is the standard format for identifying potential data requirements in the solicitation and data requirements to be delivered (a deliverable) in a contract. The purpose of the CDRL is to provide a standardized method of clearly and unambiguously delineating the Government's minimum essential data needs. The CDRL groups all of the data requirements in a single place rather than having them scattered throughout the solicitation and contract .
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CDRLs should be linked directly to SOW or PWS tasks and managed by the program office manager. Data requirements can also be identified in the contract via Special Contract Clauses (e.g., DFARS), which define special data provisions such as Rights in Data, Warranty etc. SOW guidance of MIL-HDB 245D describes the desired relationship: "Work requirements should be specified in the SOW, and all data requirements for delivery, format, and content should be in the Contract Data Requirements List (CDRL) in conjunction with the appropriate Data Item Description (DID) respectively, with none of the requirements restated in other parts of the contract."
DFARS Subpart 215.470 requires the use of the CDRL in solicitations when the contract will require delivery of data. Also see DFARS PGI 215.470(b) for guidance on the use of DD Form 1423.