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    Can the PCO structure the ELIN and SLIN this way in Section B of the contract, where the pricing for a CDRL (an ELIN under one CLIN) is provided under a separate CLIN in the contract (0019AA)? If so, which CLIN should the delivery order reference when purchasing the priced CDRL (Tech Data Package), should it be "P012" or 0019AA?


    Answer

    The following answer is based solely on the background question provided as we do not have all of the facts pertaining to your particular IDIQ and task order or access to the contract folder particulars that apply to this situation. We highly recommend you consult and coordinate with the Contracting Officer that originated the contact as well as your agency regulations.  The answer provided provides guidance under normal circumstances what a contracting officer should follow.
     
    Information/guidance on CLIN and SLIN can be found in the DFARS and the DFARS PGI.  The assumption of this writer is that ELIN means (
    Exhibit Line Item Number) even though this acronym is not mention in the DFARS.  In accordance with 204.7101 – Definitions, “Exhibit” means a document, referred to in a contract, which is attached and establishes requirements for deliverables. The term shall not be used to refer to any other kind of attachment to a contract. The DD Form 1423, Contract Data Requirements List, is always an exhibit, rather than an attachment. 
     
    DFARS PGI 204.7105 - Contract exhibits and attachments, provides guidance on the use of exhibits as well as the numbering them.  This section states:
    (a) Use of exhibits.
    (1) Exhibits may be used instead of putting a long list of contract line items or subline items in the contract schedule. Exhibits are particularly useful in buying spare parts.
    (2) When using exhibits, establish a contract line or subline item and refer to the exhibit.
    (3) Identify exhibits individually.
    (4) Each exhibit shall apply to only one contract line item or subline item.
    (5) More than one exhibit may apply to a single contract line item.
    (6) Data items on a DD Form 1423, Contract Data Requirements List, may be either separately priced or not separately priced.
    (i) Separately priced. When data are separately priced, enter the price in Section B of the contract.
    (ii) Not separately priced. Include prices in a priced contract line item or subline item.
    (7) The contracting officer may append attachments to exhibits, as long as the attachment does not identify a deliverable requirement that has not been established by a contract line item or subline item or exhibit line item.
    (8) Include exhibit line items and associated information in the electronically distributed contract documents identified in PGI 204.201(3)(i)(A) and (B).
    (b) Numbering exhibits and attachments.
    (1) Use alpha characters to identify exhibits. The alpha characters shall be either single or double capital letters. Do not use the letters I or O.
    (2) Once an identifier has been assigned to an exhibit, do not use it on another exhibit in the same contract.
    (3) The identifier shall always appear in the first or first and second positions of all applicable exhibit line item numbers.
    (4) If the exhibit has more than one page, cite the procurement instrument identification number, exhibit identifier, and applicable contract line or subline item number on each page.
    (5) Use numbers to identify attachments.
    (c) Numbering exhibit line items.
     
    (1) Criteria for establishing. The criteria for establishing exhibit line items are the same as those for establishing contract line items (see DFARS 204.7103).
     
    (2) Procedures for numbering.
     
    (i) Number items in an exhibit in a manner similar to contract line items.
     
    (ii) Number line items using a four-position number.
     
    (A) The first position or the first and second position contain the exhibit identifier.
     
    (B) The third and fourth positions contain the alpha or numeric character serial numbers assigned to the line item when using a double letter exhibit identifier. The second, third and fourth positions contain the alpha or numeric character serial numbers assigned to the line item when using a single letter exhibit identifier.
     
    (iii) Exhibit line item numbers shall be sequential within the exhibit.
    Further in DFARS PGI 204.7103 it provides 2 examples of how exhibits can be numbered as a subline (SLIN) or as a parent line item CLIN.  See the 2 examples below that come from DFARS PGI 204.7103 - Contract line items:
     
    (5) Line is parent to a subline item which refers to an exhibit. The rule applies to the exhibit lines.
    ITEM NO. SUPPLIES/SERVICE QUANTITY UNIT UNIT PRICE AMOUNT
    0001 Widget program        
    0001AA Design and develop widgets 1 LOT $500.00 $500.00
    0001AB See exhibit A
    ($117.00)
           
    A001 Red painted widgets 6 EA $10.00 $60.00
    A002 Unpainted widgets 6 EA $9.50 $57.00
     

     
    (4) Line item is parent to an exhibit. The rule applies to the exhibit lines.
    ITEM NO. SUPPLIES/SERVICE QUANTITY UNIT UNIT PRICE AMOUNT
    0001 See exhibit A
    ($117.00)
           
    A001 Red painted widgets 6 EA $10.00 $60.00
    A002 Unpainted widgets 6 EA $9.50 $57.00
     
     
    Depending on the purpose and the importance of the exhibits should help you determine which way you annotate them in schedule B of the contract.  Also working with the contracting officer during solicitation development can make administration of the contract easier in the long run. Just remember on an IDIQ contract all funding and payments are accomplished through the task/delivery orders and not the basic contract (except to meet a minimum guarantee). 

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