Can 3080 Procurement dollars be used to fund organic travel? Need to know if the funds are used insupport of the system/implementation that requires travel to different areas.
1. The Air Force Financial Management Instruction references cited below are applicable to this response.
A. AFI 65-601, Volume 1, 16 August 2012, Financial Management, Chapter 8, paragraph 8.49.2
B. AFMCI 65-605, Program Managements Administration (PMA) Guidance 25 July 2003
C. ASC/PK Budget Bootcamp Presentation (Oct 2007)
2. The requirements set forth in references 1A and 1B govern the use of Air Force 3080 Funds (Other Procurement) to support Program Management Administration (PMA) costs. As summarized in reference 1C, allowable PMA (i.e., Mission Support) costs that may be charged to 3080 funds include travel costs in support of System Program Office (SPO) operations. For example, SPO travel supporting Program Management Reviews, Negotiation Reviews, and Defense Acquisition Board (DAB) may be chargeable to 3080 funds. However, the obligation of “current” 3080 funds for recurring PMA related items in the second year of the appropriation (i.e., travel costs) is not authorized, except that the policy references cited above allow emergent (unplanned) PMA requirements to use prior year funds.
3. Based on the above, the contracting activity should consult the reference 1A and 1B instructions to determine whether the travel required in order to support the specific “system/implementation efforts” for this program may be charged to the available 3080 Other Procurement funds.