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  • Question

    Is there a best practice for dealing with excess funds on expired FFP purchase orders that were partially or never completed ?


    Answer


    I don't know that there are any best practices I can offer for a situation where you are years removed from a Purchase Order and neither party has any information surrounding the non-performance.
     
    Since you have been in contact with the various companies, I think the best course of action at this point is to cite the contractor letter/e-mail response and bilaterally remove the excess funds with an SF30.  The DCMA closeout guidebook has a "Solutions for Problem Closures" section that, while not addressing your scenario, does give you some ideas on of how to handle nonstandard closeout issues.  I'd scan that document and use it as a reference for your closeout work.
     
    http://guidebook.dcma.mil/17/ContractCloseoutGuidebook.htm#CONTRACT_CLOSEOUT  _GUIDEBOOK
     
     

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