One of the task orders to basic contract has been rated. Areas of Quality and Schedule are Satisfactory and Cost Control is Unsatisfactory and Management is Marginal. And the recommendation by the initial rater is that I would not recommend them for similar requirements in the future.
I would like to know if there is any guidance about an overall rating in this variable ratings and if any one of the ratings of Unsatisfactory justifies to make an overall recommendation for Not recommending them for similar requirements in the future. Thank you.
I referenced "Guidance for the Contractor Performance Assessment Reporting System (CPARS) to find an answer to your question. The primary purpose of the CPARS is to ensure that current, complete and accurate information on contractor performance is available for use in procurement source selections.
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There are six areas that are rated.
Utilization of Small Business, and
In addition, up to three Other Areas may be assessed as deemed necessary by the AO.
In attachment 3 it states, " A3.33 Assessing Official Comments (see Paragraph 1.4). A factual, detailed narrative is required for all evaluations regardless of rating (e.g., even “satisfactory” ratings require narrative support). Cross-reference the comments in the Assessing Official Narrative to their corresponding evaluation area. Each detailed narrative statement in support of the area evaluation must contain clear and concise objective information that accurately reflects the contractor’s performance under the contract or order. It is also important for the information reported to include current, accurate, and complete statements about the contractor’s performance because this information will be used to assist, inform, and influence future source selection and award decisions. An exceptional cost performance evaluation could, for example, cite the current underrun dollar value and estimate at completion. A marginal evaluation could, for example, be supported by information concerning personnel changes or schedule delinquency rate. Key personnel familiar with the effort may have been replaced by less experienced personnel. Sources of the data used by the AO for the evaluation may include operational test and evaluation results; technical interchange meetings; production readiness reviews; earned contract/order incentives; award fee evaluations; customer/field surveys; or evaluation of contractor reports. The Contracting Officer should be contacted to ensure that all applicable data has been incorporated. The Assessing Official Comments may be up to 24,000 characters per evaluation area in the CPARS AIS.
A3.33.1 The AO must select the applicable choice to the following statement after the Assessing Official Comments: “Given what I know today about the contractor's ability to perform in accordance with this contract or order's most significant requirements, I ('would' or 'would not') recommend them for similar requirements in the future."
So as you can see, it is a judgment call made by the Assessing Official.