What are the correct numbers to put in the 10-13 digits for GSA Buys?
It should be noted that the FAR does not specifically address PIID for GSA buys or gives specific guidance for just Positions 10-13. However, FAR does provide general PIID guidance and specifics for Positions 10-17 that all agencies should follow. With keeping that in mind and according to FAR Sub-Part 4.1603 (a)(4) – Procedures, the PIID consists of a combination of thirteen to seventeen alpha and/or numeric characters sequenced to convey certain information. Reference Positions 10 through 17, this sub-part states that the issuing agency assigns the numbers for these positions. Agencies may choose a minimum of four characters up to a maximum of eight characters to be used, but the same number of characters must be used agency-wide. If a number less than the maximum is used, do not use leading or trailing zeroes to make it equal the maximum in any system or data transmission. A separate series of numbers may be used for any type of instrument listed in paragraph 4.1603 (a)(3). An agency may reserve blocks of numbers or alpha-numeric numbers for use by its various components. You can also go to FAR Sub-Part 4.1603 (a)(5) to see a properly configured PIID illustration.
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Since we do not have all the facts regarding this matter, it is highly recommended that you consult with your contracting officer or legal office before proceeding any further.