Should we include the COR in the absence of the primary COR on all contract correspondence, even when the primary COR is not absent?
There is no policy, rule or regulation at the DoD level or any Civilian Agency Level we are aware of which prescribes guidance on this topic. In other words this is a decision that can be made at the contract/task order level.
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That said, our advice would be this: If the primary COR is not providing or not capable of providing the back-up COR with important correspondence; we see no reason why the back-up or alternate COR should not be on correspondence distribution. We see no negative impact by this so long as each COR knows who is responsible to respond to or act on the correspondence in the event that is required. We do see where this could protect both the government and the contractor.
Hope this helps.