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    1. Can you assist us in locating information that will be helpful to an individual performing the duties of the competition advocate and serve as additional resources for them in performing the duties of the Competition Advocate? 2. We would like to locate additional resources to include samples on completing the required reports and ensuring that FPDS-NG is coded properly to reflect the type of actions awarded and the importance of it for reporting purposes.


    Answer

    Your first place to start is FAR 6.502 -- Duties and Responsibilities

    (a) Agency and procuring activity advocates for competition are responsible for promoting the acquisition of commercial items, promoting full and open competition, challenging requirements that are not stated in terms of functions to be performed, performance required or essential physical characteristics, and challenging barriers to the acquisition of commercial items and full and open competition such as unnecessarily restrictive statements of work, unnecessarily detailed specifications, and unnecessarily burdensome contract clauses.
    (b) Agency advocates for competition shall—
    (1) Review the contracting operations of the agency and identify and report to the agency senior procurement executive and the chief acquisition officer—
    (i) Opportunities and actions taken to acquire commercial items to meet the needs of the agency;
    (ii) Opportunities and actions taken to achieve full and open competition in the contracting operations of the agency;
    (iii) Actions taken to challenge requirements that are not stated in terms of functions to be performed, performance required or essential physical characteristics;
    (iv) Any condition or action that has the effect of unnecessarily restricting the acquisition of commercial items or competition in the contract actions of the agency;
    (2) Prepare and submit an annual report to the agency senior procurement executive and the chief acquisition officer in accordance with agency procedures, describing–
    (i) Such advocate’s activities under this subpart;
    (ii) New initiatives required to increase the acquisition of commercial items;
    (iii) New initiatives required to increase competition;
    (iv) New initiatives to ensure requirements are stated in terms of functions to be performed, performance required or essential physical characteristics;
    (v) Any barriers to the acquisition of commercial items or competition that remain;
    (vi) Other ways in which the agency has emphasized the acquisition of commercial items and competition in areas such as acquisition training and research; and
    (vii) Initiatives that ensure task and delivery orders over $1,000,000 issued under multiple award contracts are properly planned, issued, and comply with 
    8.405 and 16.505.
    (3) Recommend goals and plans for increasing competition on a fiscal year basis to the agency senior procurement executive and the chief acquisition officer; and
    (4) Recommend to the agency senior procurement executive and the chief acquisition officer a system of personal and organizational accountability for competition, which may include the use of recognition and awards to motivate program managers, contracting officers, and others in authority to promote competition in acquisition.

    You might also want to search other agencies to see if they have information you could use. The following is taken from the DOE. https://energy.gov/sites/prod/files/6.5_Competition_Advocate_Responsibilities_0.pdf
    The following are provided at this site:

    FPDS-NG Coding Assistance Sheet A
     FPDS-NG Competition Report Screen Shots
     

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