I've looked in appendix F and cannot find where it states the DD250 must be prepared at time of inspection. Where is it written?
FAR 46.601 makes it mandatory for agencies to prescribe procedures and instructions for the use, preparation, and distribution of material inspection and receiving reports to show evidence of Government inspection (see FAR 46.401) and acceptance (see FAR 46.405). Based on this, FAR 46.401(f) requires that government inspection be documented on an inspection or receiving report form or commercial shipping document under agency procedures (see FAR 46.601). Because agencies are required to prescribe procedures, one must go DFARS 246.601 which sends you to Appendix F of the DFARS which meets the mandatory requirement of FAR 46.601, however neither FAR 46.601 nor Appendix F tells you when the DD 250 is to be prepared. Therefore, you must use FAR 46.401(f) which states "Government inspection shall be documented on an inspection or receiving report form or commercial shipping document/packing list, under agency procedures (see FAR subpart 46.6)". Based on this mandatory statement, the conclusion can be reached that the DD 250 must be prepared at the time when Government inspection is taking place since it is required that inspection be documented on that form which has been designated by the agency (DoD) under DFARS 246.601.
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