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  • Question

    Can GPC account numbers be kept on file with vendors?


    Answer

    No cardholder should sign anything automatically that is for a recurring charge.  Each purchase stands on its own and depending on what it is and how much it is, it may require prior approval from the GPC office.  GPC cardholder must inspect and approve every purchase before payment.  By having a system in place that authorizes the automatic charge of any invoice is by passing the inspection and acceptance process. 
     
    If there is a recurring need then, some kinds of pre-priced vehicle should be explored i.e. BPA, IDIQ etc.  The DoD Government Charge Card Guide (Effective 1 Oct 2017) has rules that need to be followed regarding recurring purchases.  Because each purchase stands on its own, there should be no reason for a vendor would or should store information.  


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