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In fairness, it would be prudent to consider what has been the past experience for these types of purchases. The question background provided gives the impression that it has just now been identified that shipments/express delivery total in excess of $10K for the previous year. Was this the first year that this has occurred or is it a normal and regular expense at that rate? Once it is identified to be an ongoing expense over the $2,500 service limit, then a contract vehicle should probably be used. If the amount is not usual, the person making the purchase may not have known that the expense would be that high and looking at it as individual expenditures would be expected, especially if it is charged to different projects. From this point on, with the expense identified, it would be prudent to use a BPA or other contract vehicle such as GSA Advantage.
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