Is the practice of creating formal Corrective Action Plan Acceptance Letters required, recommended, or not recommended?
Is this a hold over practice associated with a previous FAR requirement?
Is it advisable to continue to create these letters when they are not required and could possibly be mis-understood?
Please refer to DFARS 252.245-7003 (d)(2) and (3). The reference is hyperlinked.
"(3) The Contracting Officer will evaluate the Contractor's response and notify the Contractor, in writing, of the Contracting Officer’s final determination concerning—
(i) Remaining significant deficiencies;
(ii) The adequacy of any proposed or completed corrective action; and...."
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If you have further questions, do not hesitate to write again. Also, you are welcome to post a generic sample letter on the Government Property Community of Practice, to encourage the development of a letter that may help improve the application of this guidance.