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    Hi, I was wondering if you happen to have a Delinquent Obligation Prevention Training Checklist type of thing. We have had an influx of DO's this year and would like to put together some sort of training aid for our requestors. Thanks for any assistance or guidance Jeff Rainey Contracting Officer Representative COR Employee Education System EES VA Medical Center, Bldg. 2 St. Louis, MO 63125-4199 Jeffrey.rainey@va.gov Office = 314 894-6445


    Answer

    By way of background, delinquent obligations occur when individuals with purchasing authority (i.e., contracting officers and purchase card holders) bind the Government with a verbal order but do not follow up by promptly completing the order either in a contract writing system or by placing the purchase card transaction. They are different from unauthorized commitments (which require ratification) because delinquent obligations are created by the action or inaction of persons authorized to bind the Government. To answer your question— No, DAU has no such checklist I'm aware of. If any organization did, I would think it might be the Defense Contract Management Agency, but I could find nothing on delinquent obligations in their Guidebook. For the benefit of other AAP users, I listed the causes of delinquent obligations that you provided in a subsequent email. They form the beginning of what is, in effect, a checklist for reducing delinquent obligations:

    • INCOMPLETE VENDOR INFO IN CCR 
    • MISCOMMUNICATION BETWEEN PARTIES 
    • INADEQUATE PM/EM FOLLOW UP 
    • CM NOT ENTERING PO 
    • E2237's NOT ENTERED TIMELY 
    • DID NOT KNOW THE E2237 PROCESS 
    • CONTRACTING ISSUES 
    • FUNDING FROM VISN RETRACTED AFTER SERVICE
    • INCORRECT ORDER ENTRY 
    • PO NOT ENTERED DUE TO HEAVY WORKLOAD 

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