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Integrated Product Support (IPS) Element - Technical Data

ALCL 053

DAU GLOSSARY DEFINITION

One of the 12 Integrated Product Support (IPS) Elements. Represents recorded information of a scientific or technical nature, regardless of form or character (such as equipment technical manuals and engineering drawings), engineering data, specifications, standards, and Data Item Descriptions (DID). Technical data addresses data rights and data delivery as well as use of any proprietary data as part of this element. A data management system established within the Integrated Data Environment (IDE) can allow every activity involved with the program to cost-effectively create, store, access, manipulate, and exchange digital data. It includes, at minimum, the data management needs of the System Engineering process, modeling and simulation activities, test and evaluation strategy, support strategy, and other periodic reporting requirements. It also includes as-maintained bills of material and system configuration by individual system identification code or “tail number.”

General Information

The IPS Element of Technical Data is a critical area of focus for the Product Support Manager (PSM). The PSM must identify, plan, resource and implement management actions to develop and acquire information to:

  • Install, operate, maintain, and train on the equipment to maximize its effectiveness and availability;
  • Effectively catalog and acquire spare/repair parts, support equipment, and all classes of supply;
  • Define the configuration baseline of the system (hardware and software) to effectively support the Warfighter with the best capability at the time it is needed.

Technical data represents recorded information of scientific or technical nature, regardless of form or character (such as equipment Technical Manuals (TM) and engineering drawings), engineering data, specifications, standards and DIDs. TMs, including Interactive Electronic TMs (IETM) and engineering drawings, are the most expensive and probably the most important data acquisitions made in support of a system. TMs and IETMs provide the instructions for operation and maintenance of a system. IETMs also provide integrated training and diagnostic fault isolation procedures.

The PSM must also ensure the program addresses data rights and data delivery, as well as use of any proprietary data as part of this element. It is important to establish a data management system within the Integrated Data Environment (IDE), if applicable, that allows every activity involved with the program to cost effectively create, store, access, manipulate, and exchange digital data. This includes, at minimum, the data management needs of the System Engineering (SE) process, Modeling and Simulation (M&S) activities, Test and Evaluation (T&E) strategy, support strategy, and other periodic reporting requirements.  If a model-based engineering designed system, all Technical Data and derivative products should align to the Authoritative Source of Truth managed in the IDE or PLM or equivalent system. Also includes as maintained Bills of Material (BOM) and system configuration by individual system identification code or tail number.

DoDI 5010.44, Intellectual Property (IP) Acquisition and Licensing states, "each DoD program will have a robust IP strategy to identify and manage the full spectrum of IP and related matters (e.g., technical data and computer software deliverables, patented technologies, and license rights) from the inception of a program and updated throughout entire product life cycle—initially as part of the acquisition strategy, and during the operations and support phase as part of the life-cycle sustainment plan."

Technical Data Rights fall into eight categories:

  • Unlimited Rights. Developed exclusively at Government expense, and certain types of data (e.g., Form, Fit, and Function data [FFF]; Operation, Maintenance, Installation, and Training [OMIT]). These rights involve the right to use, modify, reproduce, display, release, or disclose technical data in whole or in part, in any manner, and for any purpose whatsoever, and to have or authorize others to do so.
  • Government Purpose Rights. This right involves the right to use, duplicate, or disclose technical data for Government purposes only, and to have or permit others to do so for Government purposes only. Government purposes include competitive procurement, but do not include the right to permit others to use the data for commercial purposes.
  • Limited Rights. A limited rights agreement permits the Government to use proprietary technical data in whole or in part. It also means that the Government has to obtain the expressed permission of the party providing the technical data to release it, or disclose it, outside the Government.
  • Restricted Rights. Developed exclusively at private expense.
  • Specifically Negotiated License Rights. This right pertains whenever the standard license arrangements are modified to the mutual agreement of the contractor and the Government. In this case, the exact terms are spelled out in a specific license agreement unique to each application.
  • Small Business Innovative Research (SBIR) Data Rights. All technical data or computer software generated under a SBIR contract. Government users cannot release or disclose outside the Government except to Government support contractors.
  • Commercial Technical Data License Rights. Applies to technical data related to commercial items (developed at private expense). Managed in the same manner as Limited Rights.
  • Commercial Computer Software Licenses. Applies to any commercial computer software or software documentation. Managed as specified in the commercial license offered to the public.

 The repository for technical data is the SAE GEIA-STD-0007 compliant Logistics Product Database which captures data from all the IPS Elements along with the results of the supportability analyses.