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Resource Allocation Process (RAP)

ABUS 068


Includes the Planning, Programming, Budgeting, and Execution (PPBE) process, the congressional budget enactment process, the apportionment of appropriated funds, and budget execution.

General Information

Because the PPBE process is calendar-driven (events are driven by dates) it is appropriate to view PPBE phases, required actions, events, and decision documentation along a timeline.


The “Resource Allocation Process – Overlap” chart (Shown Below)shows the relationship between different PPBE cycles and the phase a particular PPBE cycle is in at a point in time. The chart provides resource managers a useful tool to help solve funding issues. By determining what phase of the PPBE process a program is in when a problem occurs, a resource manager can determine what parameters are available for solving the funding challenge.


The Figure below depicts PPBE phases at the OSD level and is applicable for Headquarters of the Military Departments, Defense Agencies, OSD, and Congress. This overlap chart does not necessarily indicate when the same actions occur at the Major Command or Program Office level, although there may be some concurrency of actions at those levels as well. Program Offices would normally provide input for programming and budgeting requests to their respective Service Headquarters or Defense Agency several months before the headquarters/agency submits its POM and Budget Estimate Submission (BES) to OSD.


To use the chart in the Figure below, pick a month in a calendar year (CY) and draw a line down to the bottom of the chart. This line is referred to as the “time-now-line”. The fiscal year PPBE cycles on the left side of the Figure represent the phases of that particular PPBE cycle. Where the time-now-line intersects the PPBE cycle tells you the PPBE phase a program would be in time now. If a resource manager knows the PPBE phase a program is in, they can use other parts of these teaching notes to determine the parameters for solving the funding problem. For example, if the time-now line intersects at a PPBE execution phase and that is the fiscal year the problem occurs, then only reprogramming actions (below threshold or above threshold reprogramming) can be used to solve funding problems. If the time-now line intersects at a PPBE enactment phase and that is the fiscal year the problem occurs, working with DoD congressional liaison organizations to work with DoD congressional oversight committees will solve the funding problem. If the time-now line intersects at a PPBE Programming phase, the PMO would work through channels to engage the OSD programmers (e.g., an out of cycle POM issue) to solve the problem.