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Hot Topics (Part 9):  Property Accountability & FIAR

Welcome to part nine in our multi-part series of DAU LOG Blog posts highlighting a range of resources, references and related learning opportunities covering a range of critically important multi-…

Hot Topics (Part 9):  Property Accountability & FIAR

Bill Kobren
Welcome to part nine in our multi-part series of DAU LOG Blog posts highlighting a range of resources, references and related learning opportunities covering a range of critically important multi-disciplinary topics of interest to the defense acquisition workforce. So far, we have examined:

Today we will examine the critical interdisciplinary topics of property and equipment management, property accountability, and Financial Improvement and Audit Readiness/ Remediation (FIAR):

Definitions:

  • Government Property - Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract. (Source: DAU Glossary)
  • Defense Property Accountability System (DPAS) - DPAS is a DoD property management system and is the Accountable Property System of Record (APSR) for over 32 DoD agencies (i.e. Defense Information Systems Agency (DISA), Defense Logistics Agency (DLA), US Special Operations Command (USSOCOM) etc.) and military services. DPAS contains four modules, including Property Accountability, Maintenance & Utilization, Warehouse Management, and Materiel Management. This program is administered by the DLA Logistics Catalog and Data Solutions (LCDS), a portfolio of the Information Operations section of the DLA. (Source: DAU Glossary)

ACQuipedia Articles

In addition to our Government Property Community of Practice and the Industrial & Contract Property Management Video Channel, DAU offers a series of related ACQuipedia articles including:

Training

Additionally, several related non-DAU Defense Property Accountability System (DPAS) Training opportunities are also available, and include:

Resources

Several related property management, government furnished property (GFP), property and equipment accountability, valuation, and audit resources:

Several additional Financial Improvement and Audit Readiness/ Remediation (FIAR) resources which may prove to be helpful include:

Finally, an important reminder from our DAU Contracting Center’s Industrial Property Learning Director: All of “these terms are not synonymous. DoD Property Accountability is used to describe the Government's physical and fiscal accountability (supported by documentation). DoD equipment management and property management have more to do with how accountability is established, maintained, and reported. It also includes and how the property is controlled, used, and maintained. What sets "property management" and "equipment management" apart is that there are multiple classifications/categories of property, (e.g., material is a classification of property). If something specifically refers to "equipment" it implies that it is the only classification of property being addressed. Material, such as ammunition wouldn't be covered. To be audit ready, DoD property accountability (fiscal and physical), equipment management, and property management are needed to establish a complete and reliable audit trail that complies with documented process and applicable DoD instructions (e.g. DoD Instruction 5000.64) and other applicable policies, procedures, and regulations.”

Note: Some content above came from an earlier September 2021 blog post entitled “Property and Equipment Management and FIAR Refresher.”