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Powerful Example: C130J--Success and the Sole Source Streamlining Toolbox

Powerful Example: C130J--Success and the Sole Source Streamlining Toolbox

Powerful Example: C130J--Success and the Sole Source Streamlining Toolbox
Kendell Penington, DAU Staff Writer

The Air Force’s C-130J, Super Hercules, Production & Development Program knows a thing or two about patience. When it comes to securing contracts and acquiring block upgrade kits, former Team Leader, Nathan Shrider, had plenty of experience to share. Shrider recalled a time when his team was tasked with acquiring block 8.1 upgrade kits in low-rate initial production in Lot 2.

“In the past, with Lot 1, it took nearly two years to get on contract, which was incredibly too long,” Shrider said.

He revealed that the biggest challenge his team faced was advancing from RFP (Request for Proposal) to contract award within 270 days.

“There’s typically a 60-90 day delay in their ability to create their proposal just due to solidifying those agreements,” Shrider explained. “This is one area that we recognized as an opportunity to be better at in our next acquisition.”

​By using techniques available from DoD’s Sole Source Streamlining (SSS) Toolbox, such as implementing a memorandum of understanding between the government and contractor, Shrider and his team were able to streamline roles and responsibilities on both ends and cut this time-consuming process in half. Part of this victory entailed establishing early engagement with the Defense Contract Auditing Agency (DCAA) and connecting them with Supply Chain management within the contractor’s proposal team. This, Shrider said, reduced the proposal audit time from DCAA from 95 days to 45 days.

“When my team ventured off to try to reduce the procurement acquisition lead time down to 270 days, the biggest challenge was how we were going to get there through our internal gates,” Shrider said.

The team laid out a joint-integrated master schedule (IMS) with the contractor to quickly identify areas of opportunity. This schedule allowed for the C-130J team and the contractor to compare their internal processes prior to proposal submittal and define a timeline that accounted for both parties’ requirements.

“This joint IMS between both parties held both parties accountable and kept us on track throughout the acquisition process,” said Shrider.

It was important for the team to reflect on lessons gained from previous acquisitions. This helped the team identify past issues and in turn focus on overcoming issues they were facing with this current contract.

“Success for this program was reducing lead acquisition time from two years to 270 days,” Shrider shared. “Communication and transparency are paramount to having the same set of goals to get to the end result together.”


[RELATED CONTENT: Sole Source Selection Toolbox]

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For more information about this story, or to submit your own Powerful Example - send an email to the DAU Powerful Examples Team at [email protected].

Key Words: Best Practices, Lessons Learned, Powerful Examples

Banner Image: A C-130J Super Hercules assigned to the 75th Expeditionary Airlift Squadron taxies along a runway June 26, 2019, in East Africa. The 75 EAS supports Combined Joint Task Force-Horn of Africa with medical evacuations, disaster relief, humanitarian and air drop operations. US Air Force photo by Senior Airman Sean Carnes.