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CommentCommunity

ACE for Services

The goals of this Community are to facilitate knowledge sharing across the acquisition community and to serve as the central clearinghouse for service acquisition policy and guidance information, training opportunities and best practices to support both the Defense Acquisition Workforce and the DoD workforce performing services acquisition functions.

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Community Contacts

COMMUNITY / ACE for Services
Adam Stroup - [email protected] - Community Owner

Feed / ACE for Services

Resource / ACE for Services
GAO Report
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GAO Reports

Report # Title Key Words
GAO-24-106129 DEFENSE INDUSTRIAL BASE:
DOD Needs Better Insight into Risks from Mergers 
and Acquisitions 
Mergers & Acquisitions (M&A), Consolidation, Defense Industrial Base (DIB)
GAO-24-105358 DOD FRAUD RISK MANAGEMENT: Enhanced Data Analytics Can Help Manage Fraud Risks Fraud, Data Analytics
GAO-24-105980 ARTIFICIAL INTELLIGENCE: Agencies Have Begun Implementation but Need to Complete Key Requirements Artificial Intelligence
GAO-24-107270 Revolving Funds:  Key Features Revolving funds, working capital funds
GAO-24-105645 Artificial Intelligence: Actions Needed to Improve DOD's Workforce Management Artificial Intelligence, cybersecurity, workforce
GAO-24-105506 GAO Agile Assessment Guide:  Best Practices for Adoption and Implementation [Reissued with revisions on Dec. 15, 2023] Agile software development, auditors
GAO-21-267R  SERVICE ACQUISITIONS: DOD's Report to Congress Identifies Steps Taken to Improve Management, But Does Not Address Some Key Planning Issues Budget, PPBE, Service Acquisition
GAO-20-104 DoD Utilities Privatization:  Improved Data Collection and Lessons Learned Archive Could Help Reduce Time to Award  utility, services, contracts, time to award
GAO-24-900538 Bid Protest Annual Report to Congress for Fiscal Year 2023 Protests
GAO-20-220SP Bid Protest Annual Report to Congress for FY19 Protests
GAO-19-248SP Bid Protest Annual Report to Congress for FY18 Protests
GAO-19-556 Defense Workforce:  Steps Needed to Identify Acquisition Training Needs for Non-Acquisition Personnel Services Acquisition Training
GAO-18-237SP Bid Protest Annual Report to Congress for FY17 Protests
GAO-17-398 Service Contracts: Agencies Should Take Steps to More Effectively Use Independent Government Cost Estimates IGCE, Cost Estimating, Service contracts
GAO-16-119 DOD Service Acquisition:  Improved Use of Available Data Needed to Better Manage and Forecast Service Contract Requirements Services Acquisition Requirements, PPBE
GAO-12-681 SOFTWARE DEVELOPMENT:  Effective Practices and Federal Challenges in Applying Agile Methods Agile Software Development

DoDIG Reports

Report # Title Key Words

DODIG-2024-055

Audit of the DoD’s Oversight of Cost-Plus-Award-Fee Contract CPAF

 

                                                            [Return to Policy and Guidance Page]

 

Resource / ACE for Services
Training Center
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Services Acquisition Training Center

Back to Basics (BtB) Human Capital Initiatives (HCI) website

Want to Preview DAU On Line Training courses?  Select Preview Training

Services Acquisition Knowledge Area

DoD Handbook for the Training and Development of the Services Acquisition Workforce, July 14, 2017.  Provides DoD** recommended training for the Services Acquisition Functional Area.
      **For civilian agencies please visit the Federal Acquisition Institute for more information on training.

 
DAU Credentials. DAU deployed the first four credentials in FY2020, including two Acquisition of Services credentials. There are 60+ credentials available!

DAU Partnerships. Defense Acquisition University works with over fifty external colleges and universities in granting credit to workforce members who have completed DAU courses.  Partnerships provide opportunities to maximize academic accomplishments by receiving credit for DAU courses toward an undergraduate, graduate, or certificate program.

DAU Equivalency Program.  The Defense Acquisition University (DAU) provides the opportunity for other organizations (colleges and universities, DoD schools, other federal agencies, commercial vendors, and professional societies) to offer courses, programs or certifications which DAU will accept as equivalent to one or more DAU courses if, upon evaluation of the organization's materials and standards, they adequately address the DAU course learning outcomes for a select DAU course(s).

Credential CLPs in Total
CACQ 001 Services Acquisition Team Member:  Non-Acquisition Workforce

41

CACQ 002 Services Acquisition Team Member:  Acquisition Workforce

50

CACQ 013 Functional Services Manager (FSM)

46

CACQ 007 Category Management Overview

13

CCON 025 Contracting for Services

40

FOUNDATIONAL LEARNING

ACQ1650 Defense Acquisition of Services -  (7 hrs online)

ACQ2551 Services Acquisition Management Tools - (11 hours online)

ACQ265 Mission Focused Services Acquisition  - 3.5 days instructor led training (ILT) 

ACQ265V Mission Focused Services Acquisition - 5 days virtual instructor led training (VILT)

ACQ305 Services Acquisition Management Office - 3.5 days instructor led training (ILT) or Virtual ILT

ACQ 0061 IGCE for Services Acquisition (2 hours online)

BFM 0020 Program Execution (3 hours online)

CON 0040 Market Research (3 hours online)

CLC 011 Contracting for the Rest of Us (2 hours online)

CON 0130 Services Acquisition (3 hours online)

CON 0140 Art & Science of Contracting

CON 0640 Wage Determinations (1 hour online)

CLC 106 Contracting Officer's Representative (COR) with a Mission Focus (6 hours online)

CLC 108 Strategic Sourcing Overview (2 hours online)

CON 7600 Introduction to Incentive Contracting (2 hours online)

CLC206 Contracting Officer's Representative (COR) in a Contingency Environment (1 hour online)

CLC 222 Contracting Officer's Representative (COR) Online Training (32 hours online)

CLE 028 Market Research for Engineering and Technical Personnel (2 hours online)

CLE 083 Information Technology Service Management (ITSM) (2 hours online)

CLM003 Overview of Acquisition Ethics (2 hours online)

PMT 0160 Cost Estimating (5 hours online)

PMT 0170 Risk Management (8 hours online)

WORKFLOW LEARNING  

Service Acquisition Mall (SAM)Service Acquisition Mall (SAM)

7-Step Service Acquisition Process

Service Acquisition Portfolio Groups (Wings)

PERFORMANCE LEARNINGPerformance Learning

WSM 012 Services Acquisition Workshop (SAW)

DoDI 5000.74 Defense Acquisition of Services:

  • SAWs required by DoDI 5000.74 for all applicable service requirements with a total acquisition value > $500M or annual value of > $250M
  • Multiple award, IDIQ contracts do not require a SAW for the base contract, but a SAW is required for any task order valued at > $100M
  • Requiring activities should consider using SAWs on services acquisitions > $10M to < $500M
CAT # Workshop Days
WSM 012 Services Acquisition Workshop (SAW) WSM 012.  The SAW is typically a 3-4 four day workshop for an intact MFT conducted at team's location using the team's documentation.  It is a facilitated, hands on workshop designed to help the MFT work through the seven-step service acquisition process.  For more information, see DAU's SAW Talking Paper 

3.5*

WSM 009 Work Statement Workshop (SOW, SOO, PWS) WSM 009. Provides an overview of the function of the Work Statement in the acquisition process and a procedure for planning, developing, and writing Work Statements.

4

WSM 014 Acquisition Strategy Development Workshop (ASDW)

3-4.5

WSM 002 Risk Management Workshop 1
WSC 032 Source Selection Simulation

4

WSA 004 Cloud Services Workshop

3

*SAWs may be tailored to address the needs of the Multi-Functional Team (MFT).  

Resource / ACE for Services
Category Management
View Resource

What is Category Management?

The business practice of buying common goods and services as an enterprise to eliminate redundancies, increase efficiency, and deliver more value and savings from the Government's acquisition programs. OMB M-19-13

The DoD's implementation of Category Management (CM) consists of a structured, data-driven business practice whereby the organization broadly and strategically analyzes and manages common categories of spend with an enterprise-wide focus in order to eliminate redundancies, increase efficiencies and enhance mission effectiveness.  [CM ACQuipedia article]

It involves:

  • Identifying core areas of spend;
  • Collectively developing heightened levels of expertise;
  • Leveraging shared best practices; and,
  • Providing acquisition, supply and demand management solutions.

Category Management Training

CON 0150, Category Management Overview:  Introductory-level on-line training that is specifically designed to give a solid grounding to the world of category management by exploring processes and practices, governance and regulatory structure and general terminology.
CACQ 007 Category Management Credential:  NEW!  Released in May 2022, this credential provides the learner with the knowledge to begin contributing as a member of a category management team or as a member of a staff overseeing category management in the Department of Defense.
ACQ 0840, Introduction to Air Force Category Management.  In ACQ 0840 you will learn about the history of CM in the Federal government and US Air Force (USAF), the USAF 4 principles of CM, Roles and Responsibilities, and the 6 Step CM Process. 

Resources 

BUY.GSA.GOV Interact

Spend Under Management (SUM) & Best-in-Class (BIC) on GSA's Acquisition Gateway.  Look for: 

  • List of Best in Class Solutions
  • BIC Lifecycle Process
  • Best in Class Criteria
  • Best in Class Annual Review

Examples 

Table of Best in Class Vehicles
Best in Class or Tiered Vehicles Best in Class Vehicles (Cont)
CIO-CS, CIO-SP3 and CIO-SP3 Small Business from NIH.  The CIO-SP3 and CIO-SP3 Small Business GWACs have been additionally extended through April 29, 2024. The additional six-month extension ensures there is no gap in contractual coverage between CIO-SP3 and CIO-SP4 and pushes the five-year performance period of CIO-SP3 Task Orders well into FY29, giving agencies access to all the benefits and value-adds of FAR 16 flexibilities. GSA maintenance contract used by U.S. Army Engineering and Support Center, Huntsville Fuels Program.
Direct Delivery Fuels:  Commercial Specification Fuels.  DLA Energy Direct Delivery Fuels provides worldwide acquisition and integrated materiel management of commercial fuels delivered directly to military and federal civilian customers. This includes the procurement of commercial specification aviation fuel at commercial airports, commercial ship propulsion fuels at commercial seaports and commercial ground fuels (diesel, gasoline and “green” products) at posts, camps and stations worldwide.

GSA One Acquisition Solution for Integrated Services (OASIS) and OASIS Small Business (SB) are multiple award, Indefinite Delivery Indefinite Quantity (IDIQ) contracts that provide flexible and innovative solutions for complex professional services.   The end dates of the OASIS contracts are as follows:
UR expires: 03/01/2025
SB and 8(a) expire: 12/19/2024

OASIS+ combines the scope of legacy OASIS; Building, Maintenance & Operations (BMO); and Human Capital & Training Solutions (HCaTS) under one program along with new areas of services.

Oasis+ Domains

  • Management and Advisory
  • Research and Development
  • Environmental
  • Logistics
  • Technical and Engineering
  • Intelligence Services
  • Facilities
  • *Enterprise Solutions *(Only available on the OASIS+ UR IDIQ)
DoD Information Analysis Centers (IACs) - Indefinite Delivery Indefinite Quantity Multiple Award Contracts for Research and Development and Advisory and Assistance Services related to R&D efforts.  The IAC Program's scope areas include Cybersecurity and Information Systems, Defense Systems and Homeland Defense.  See Preferred Use of DoD Information Analysis Center Contracts, DPAP and ASD (R&E) memo. HR Solutions is the Army’s preferred strategic source providing centralized acquisition management and support of enterprise-level human resource Knowledge Based Services for Department of Defense (DoD) requiring activities.  Task orders for Personnel Lifecycle Support (PLS)and Recruiting-Management & Administrative Support (R-MAS) are possible with a period of performance ending in 2028.
 
​Defense Information Systems Agency (DISA) ENCORE III Full and Open AND Small Business Set-Aside. These contracting vehicles provide a full range of information technology (IT) services and solutions required by the Department of Defense, other federal agencies, and the intelligence community.  ENCORE III Full and Open Large Business Suite was awarded in Jan 2018. See DISA Contracting for more information.
 
​ITES-3.  The Army recently awarded the $12B ITES-3S to acquire commercial IT services.  The scope includes cybersecurity, integration, consolidation, telecommunications, supply chain management, operation and maintenance, business process engineering, and education and training.  The ITES awards include an unrestricted portion (including small business awardees) and a small business set-aside portion.

Army CHESS IT e-Mart receives BIC badge and is the Army's designated primary source for IT hardware, software and services.
 
GSA Services MAC--SEE OASIS Maintenance, Repair, and Operations (MRO) program under GSA’s Federal Strategic Sourcing Initiative (FSSI) has replaced the former Air Force Tools and Parts Program (AFTAPP). The FSSI MRO program consists of nine supplier Blanket Purchase Agreements (BPAs); eight being small business entities. The FSSI MRO BPAs are divided into three categories: Hardware; Tools and Tool Cabinets; and Paints, Adhesives, and Sealants. USAF GPC holders should make purchases online through GSA Advantage and Contracting Officers should issue RFQs to vendors via GSA Advantage.
Federal Strategic Sourcing Initiative for Office Supplies Third Generation (FSSI OS3) is GSA’s latest FSSI solution for office supplies. NETCENTS-2 NetOps and Infrastructure Solutions.  Provides services and solutions for network operations, production, research and development, and Command, Control, Communications, Computers, Intelligence, Surveillance, Reconnaissance (C4ISR) mission capabilities.
U.S. Army Corps of Engineers Facility Reduction Program (FRP). ​The FRP, recently designated as a BIC, focuses on stand-alone demolition; contractors specialize in demolition. It is a reimbursable program providing full project execution to its customers to include project management, demolition, environmental, estimating, contracting, engineering, quality assurance, abatement, safety, legal, etc.  FRP partnered with the General Services Administration to offer facility removal services to the entire federal government. Package Delivery Services.  Next Generation Delivery Services (NGDS) is a Mandatory use BIC.  More information on package delivery services may be found on the Transportation and Logistics Services Hallway on GSA's Acquisition Gateway.  NOTE:  Log in to access all content.
GSA 8(a) Streamlined Technology Acquisition Resources and Services III (STARS III), a small business set-aside GWAC, provides flexible access to customized IT solutions from a large, diverse pool of 8(a) industry partners. Responsive Strategic Sourcing for Services (RS3) Program Office Mission:  To provide Federal and State Government Agencies and Organizations world class program management and procurement services for their Command, Control, Communications, Computers, Intelligence, Surveillance, and Reconnaissance (C4ISR) and knowledge based professional engineering services mission requirements.
GSA Alliant 2 GWAC is now available to use. OMB named Alliant 2 GWAC a Best-in-Class for comprehensive and flexible IT solutions worldwide!  The Effective Date is July 1, 2018. The Period of Performance and Ordering Period is a 5 multiyear base term through June 30, 2023 plus a 5 multiyear option period through June 30, 2028. SeaPort Next Generation (NxG) Naval Sea Systems Command (NAVSEA) started the Seaport contract vehicle in 2001 to maximize savings in procuring Professional Support Services (PSS).  SeaPort Next Generation (NxG) is the latest iteration of SeaPort-e.  Seaport NxG is a MAC IDIQ for systems engineering, software development, research and development, system design documentation and technical data, financial analysis, quality assurance, configuration management, information technology and logistics support services. UPDATE! A second on-ramp for the Navy’s $5 billion-per-year SeaPort NxG contract could add several hundred competitors to its stratified vendor roster.  See NMCARS 5237.102.
GSA's Building Maintenance and Operations (BMO) strategic sourcing solution is a comprehensive and flexible solution covering all high-demand BMO services.  There are both unrestricted and small business set aside programs available in the BMO vehicle to allow for large and small business participation. The BMO Small Business (SB) has additional socio-economic categories to help agencies meet their goals. BMO received a best-in-class designation. Solutions for Enterprise-Wide Procurement (SEWP, pronounced 'soup'), is a multi-award Government-Wide Acquisition Contract (GWAC) vehicle focused on commercial IT products and product based services. With over 140 pre-competed Prime Contract Holders, SEWP offers a wide range of commercial advanced technology including tablets, desktops and servers; IT peripherals; network equipment; storage systems; security tools; software products; cloud based services; telecommunications; Health IT; sensors; video conferencing systems and other IT, Communication and Audio-Visual products.
GSA Enterprise Infrastructure Solutions (EIS).  EIS is a comprehensive solution-based vehicle to address all aspects of federal agency IT, telecommunications, and infrastructure needs.
 
​The VETS 2 GWAC is the only GWAC set aside exclusively for Service-Disabled, Veteran-Owned Small Businesses (SDVOSB). It's designed to meet diverse agency IT services requirements, including new and emerging technologies.
GSA - Human Capital. GSA offers a wide variety of human resources and administrative services.  Includes Human Capital and Training Solutions (HCaTS) full and open, HCaTS-SB, and HCaTS-8(a) Small Business Set-Asides.
 

 
Document / ACE for Services
Metrics or measures
View Document

A list of metrics organized by Demand Management, Supplier Management, and Process Management useful for any acquisition, but particularly services acquisitions.

Metrics or measures 20240514.docx

Discussions / ACE for Services

Discussions / ACE for Services
For Services Contracts, a COR shall be appointed unless the three conditions in PGI 201.602-2 apply
0 Replies
View Discussion
May 8, 2024 - 08:21pm
QUESTION

PGI 201.602-2:  A COR shall be appointed for services contractors.  However, Contracting Officers may exempt service contracts from this requirement when the following three conditions are met:

(1) The contract will be awarded using simplified acquisition procedures;

(2) The requirement is not complex; and

(3) The contracting officer documents the file, in writing, with the specific reasons why the appointment of a COR is unnecessary.

SCENARIO
COMMENTS
Discussions / ACE for Services
Writing your work statement, or an email avoid the gobbledygook
0 Replies
View Discussion
August 23, 2022 - 06:27am
QUESTION
Two resources I use a lot.  The PWS Writing Guidelines and the plain language dot gov site.  They mostly complement one another although the plain language guide will tell you to use Must for required actions and the PWS Writing Guidelines will say to use Shall.  Check out the Plain Language web site.  NOTE:  you may have to click on the announcement title to access the link. Look for helpful links there to "Use [of] simple words and phrases."  You'll find:
 
Don't Say Say
a and/or b a,  b, or both
accompany go with
accomplish carry out OR do
accorded given
accordingly so
accrue add OR gain
accurate correct OR exact OR right
And that's only partially through the As on the list.  My favorite is utilize.  Why not just use?  There are more guides to download or browse and the law and regulations are there too.  Look for the No-Gobbledygook awards (a bit of history trivia perhaps).
 
 
PWS Writing Guidelines may be found with a search here on DAU's web site, or click through the link above.  Do you have a favorite writing tip?  
 

 

SCENARIO
COMMENTS
Discussions / ACE for Services
Security / Law Enforcement Acquisitions?
2 Replies
View Discussion
July 26, 2023 - 01:53pm
QUESTION

​The U.S. Army Corps of Engineers is authorized to contract with local law enforcement agencies to provide additional patrols during peak recreation seasons. USACE Lakes and Rivers Nashville District (LRN) uses Simplified Acquisition Procedures (SAP) to award a firm-fixed price, commercial service contract for each project location (24 total contracts). Most contracts include a base period of performance and 2 or 3 option years to maintain continued patrols. What types of acquisition methods are other Districts / Agencies using to contract with local law enforcement agencies? OR is anyone contracting private security companies? 

SCENARIO
COMMENTS
Content Author… July 31, 2023 - 08:28am

AFBIT Lite is a tool that pulls contracts from FPDS, but on version lets you look for nearby organizations doing similar work based on zip code.  The tool is an online version of Tableau and is a bit clunky to use, but it's easier in my opinion than the advanced search on FPDS.Gov.  The closest contract (W9124P20C0012) for PSC S206 is out of Huntsville, an Army contract with Controlled F.O.R.C.E. Inc.  You can find AFBIT Lite with a search on DAU.edu.

Content Author… July 31, 2023 - 08:02am
A quick search on GSA's Acquisition Gateway turned up Tech Ops II.  This is a Best In Class vehicle, so a plus for meeting category management goals.  Seems to be about technologies for security, the extent that services of private security companies can be used is unknown, but the contacts are in the FAQ.  Unfortunately, the site is scheduled for an update and the link may only be good until Sep. 30, 2023. (NOTE:  you may have to CAC in to view this site)

GSA's Schedule 84 may fit the bill for another strategy for acquiring the needed services.

For PSC S206 there's NAICS 561612 Security Guards and Patrol Services seems to fit your requirment.  I found this using psctool.us <-that's the URL...

You can search FPDS for others acquiring similar services.  

Suffice to say that private security companies are used extensively.
Discussions / ACE for Services
Security Risk Assessment
0 Replies
View Discussion
May 24, 2023 - 07:20am
QUESTION

​Hi Everyone,

I would like to provide a standard template for Security Risk Assessments that small businesses can use to comply with their TRICARE credentialing agreements with the Defense Health Agency.  The only SRA tool I know of for federal healthcare programs is provided by HHS:

https://www.healthit.gov/topic/privacy-security-and-hipaa/security-risk-assessment-tool

Does the DoD have anything of their own?

All the best,

David Bychkov, PhD

Visiting Professor


SCENARIO
COMMENTS
Discussions / ACE for Services
GFP- Other transactional agreement
2 Replies
View Discussion
April 24, 2023 - 04:36pm
QUESTION

Have you ran into OTA's before? If OTA's (Other Transactional Agreement) are not subject to the FAR? What guidance do we adhere to for OTA's in regards to GFP?

 

Any help or point in the right direction would be greatly appreciated.

 

Thank you,


SCENARIO
COMMENTS
Content Author… April 24, 2023 - 04:56pm

I have limited experience with OTs from R&D efforts.  DAU has an OT Community here:  Pages - Other Transactions Community Homepage (dau.edu).  I looked and didn't see anything for property.  You can talk to your agreements officer, but if its a services acquisition, I wouldn't recommend using an OT.

Discussions / ACE for Services
GAO's FY2022 Bid Protest Report To Congress
0 Replies
View Discussion
April 6, 2023 - 04:19pm
QUESTION

​GAO Bid Protest Report contains statistics and analysis for FY22.  A summary of the most prevalent grounds for sustaining protests is included.  Of the protests resolved on the merits during FY22, GAO sustained 13% of those protests. Our review shows that the most prevalent reasons for sustaining protests during the 2022 fiscal year were: (1) unreasonable technical evaluation; (2) flawed selection decision; and (3) flawed solicitation. It is important to note that a significant number of protests filed with our Office do not reach a decision on the merits because agencies voluntarily take corrective action in response to the protest rather than defend the protest on the merits. Agencies need not, and do not, report any of the myriad reasons they decide to take voluntary corrective action.

SCENARIO
COMMENTS
Discussions / ACE for Services
Contracting for Services Credential, CCON 025
0 Replies
View Discussion
February 3, 2023 - 01:58pm
QUESTION

CCON 025 recently deployed.  You may want to try earning this credential even if not in the contracting career field.  Check out my blog and follow the link to the concept card for CCON 025.​

SCENARIO
COMMENTS
Discussions / ACE for Services
DoD Source Selections Procedures August 20, 2022
0 Replies
View Discussion
August 23, 2022 - 07:16am
QUESTION

​Updated source selection procedures have been published.  See DPC's Contract Policy page for competitive source selection.  It's a great place to find latest documents as well as Peer Reveiw information for your competitive procurement.


SCENARIO
COMMENTS

Events / ACE for Services

No content available.

Announcements / ACE for Services

Community Announcement / ACE for Services
Centralized Unique Program identifier (CUPID) Implementation
View Announcement

Centralized Unique Program identifier (CUPID) Implementation Memo dtd. April 3, 2024.

Program owners must register their acquisition programs, regardless of the acquisition pathway selected, in the Defense Acquisition Visibility Environment (DAVE) located at 

To see if your program is in DAVE, visit the Acquisition Enablers Public Website.

CUPID will allow program-related data to be easily discovered, linked retrieved and referenced.  This is a refinement of the legacy Program Number or PNO.

The DFARS PGI will be updated to establish the requirements for the FPDS reporting.  Effective immediately, contracting personnel shall enter the CUPID 3-position code in field 8B, DoD Acquisition Program.

In addition, the Procurement Data Standard (PDS) and Purchase Request data Standard (PRDS) have been modified to allow the CUPID to be identified as a reference number in contracts and purchase requests.

The prior term Acquisition Program Unique Identifier is now obsolete and should NOT be used.

Community Announcement / ACE for Services
DOD Data Strategy
View Announcement

Vision: DOD is a data-centric organization that uses data at speed and scale for operational advantage and increased efficiency.

Focus Areas: The strategy emphasizes the need to work closely with users in the operational community, particularly the warfighter. Initial areas of focus include:

  • Joint All Domain Operations – using data for advantage on the battlefield
  • Senior Leader Decision Support – using data to improve DOD management
  • Business Analytics – using data to drive informed decisions at all echelons

Check out the FACT SHEET for DOD Data Strategy:  Unleashing Data to Advance the National Defense Strategy with 8 guiding principles:

  1. Data is a Strategic Asset
  2. Collective Data Stewardship
  3. Data Ethics
  4. Data Collection
  5. Enterprise-Wide Data Access and Availability
  6. Data for Artificial Intelligence Training
  7. Data Fit for Purpose
  8. Design for Compliance

and 4 Essential Capabilities and 7 Goals!

DoD Data Strategy
Community Announcement / ACE for Services
2024 NDAA Section 809 – Pilot Program for Anything-as-a-Service
View Announcement

Section 809 directs the Secretary of Defense to establish a pilot program to explore the use of consumption-based solutions to address DoD needs. In particular, the pilot program is to result in contracts and other agreements for "anything-as-a-service," which is defined as a model under which a technology-supported capability is provided using any combination of software, hardware or equipment, data, and labor services. Importantly, under this pilot program, the "anything-as-a-service" capability provided to DoD must be metered and billed based on actual usage of fixed-price units. Additionally, no later than June 30, 2024, the Secretary of Defense must provide a briefing to the congressional defense committees on the implementation of the pilot program. As Congress's Joint Explanatory Statement emphasizes, this pilot program is another effort to promote continuous competition and better business practices at the DoD.

Community Announcement / ACE for Services
Contract Protest Diagnostic Tool
View Announcement

Contract Protest Diagnostic Tool  is a Data-Driven Application to Proactively Identify Contracting Errors and Mitigate Protest Exposure developed by MITRE in partnership with the Office of the Director of National Intelligence (ODNI).

  • "Snorkel" Explore protest grounds and receive high-level summaries
  • Quick Dive assessment of specific protest risks
  • Deep Dive complete assessment of protest risk across all protest topics

Includes a protest knowledge center

Community Announcement / ACE for Services
FY 2022 Service Contract Reporting (SCR) submission date extension
View Announcement
On behalf of the Principal Director, Defense Pricing and Contracting (DPC), this memorandum notifies the Department of Defense contracting community of a one-time extension of the FY 2022 Service Contract Reporting (SCR) submission date in the System for Award Management (SAM).  For FY 2022 data reporting, the annual SCR submission date of October 31 is now extended through January 31, 2023, to align with federal agencies open reporting period.  For more information, see the memorandum and DPC SAM guidance at the links below. 



 



Community Announcement / ACE for Services
ACQ 305 Services Acquisition Management Office Deploys
View Announcement

​The first offering of ACQ305 starts March 24-27 2020 at DAU's Fort Belvoir, VA campus; it's available to schedule now in your component's scheduling system.  This new 3.5 Day services acquisition course uses an IT Services scenario, but will help the student to lead or participate on a multi-functional team (MFT) acquiring any service.  The DoD Handbook for the Training and Development of the Services Acquisition Handbook recommends ACQ 305 for Functional Service Managers (FSMs).  In the future, ACQ 305 may be required for the planned FSM credential which would join the two existing services acquisition credentials for MFT members.  

Community Announcement / ACE for Services
The Acquisition Regulation Comparator (ARC) is now live on Acquisition.gov!
View Announcement

The ARC provides Acquisition.gov users the ability to compare up to 3 regulations side by side. The results are displayed in a column layout, with regulations compared at the part/subpart level and lined up by the sections.

  * Phase 1 release*_: This phase included the FAR, GSAR, and DOD acquisition regulations.

  * Phase 2 release*_: This phase will be released soon and will include all civilian agency acquisition regulations.

The Acquisition.gov team would like to take this opportunity to thank the Defense Acquisition University (DAU). This project would not have been successful without the collaborative effort between DAU and GSA. The Acquisition.gov team believes that the Government, the acquisition workforce, and the American taxpayers benefit from multiple agencies working together to reach a common goal.

ARC Link 

ARC User Guide


Community Announcement / ACE for Services
Inherently Governmental Functions on Services Contracts
View Announcement

​GAO recently (Sep 26, 2019) released GAO-19-608, National Nuclear Security Administration (NNSA) Could Better Manage Potential Risks of Contractors Performing Inherently Governmental Functions.  Take note of GAO's two recommendations.  First, that contracting officers document their oversight plans for certain contracts and then verify that they're following through with those plans to ensure contractors are not performing inherently governmental functions.  GAO noted the turnover of contracting personnel and thus an empahsis on documenting plans to help the next contracting officer or contracting officer's representative (COR).  

Resources / ACE for Services

Community Resource / ACE for Services
GAO Report

GAO Reports

Report # Title Key Words
GAO-24-106129 DEFENSE INDUSTRIAL BASE:
DOD Needs Better Insight into Risks from Mergers 
and Acquisitions 
Mergers & Acquisitions (M&A), Consolidation, Defense Industrial Base (DIB)
GAO-24-105358 DOD FRAUD RISK MANAGEMENT: Enhanced Data Analytics Can Help Manage Fraud Risks Fraud, Data Analytics
GAO-24-105980 ARTIFICIAL INTELLIGENCE: Agencies Have Begun Implementation but Need to Complete Key Requirements Artificial Intelligence
GAO-24-107270 Revolving Funds:  Key Features Revolving funds, working capital funds
GAO-24-105645 Artificial Intelligence: Actions Needed to Improve DOD's Workforce Management Artificial Intelligence, cybersecurity, workforce
GAO-24-105506 GAO Agile Assessment Guide:  Best Practices for Adoption and Implementation [Reissued with revisions on Dec. 15, 2023] Agile software development, auditors
GAO-21-267R  SERVICE ACQUISITIONS: DOD's Report to Congress Identifies Steps Taken to Improve Management, But Does Not Address Some Key Planning Issues Budget, PPBE, Service Acquisition
GAO-20-104 DoD Utilities Privatization:  Improved Data Collection and Lessons Learned Archive Could Help Reduce Time to Award  utility, services, contracts, time to award
GAO-24-900538 Bid Protest Annual Report to Congress for Fiscal Year 2023 Protests
GAO-20-220SP Bid Protest Annual Report to Congress for FY19 Protests
GAO-19-248SP Bid Protest Annual Report to Congress for FY18 Protests
GAO-19-556 Defense Workforce:  Steps Needed to Identify Acquisition Training Needs for Non-Acquisition Personnel Services Acquisition Training
GAO-18-237SP Bid Protest Annual Report to Congress for FY17 Protests
GAO-17-398 Service Contracts: Agencies Should Take Steps to More Effectively Use Independent Government Cost Estimates IGCE, Cost Estimating, Service contracts
GAO-16-119 DOD Service Acquisition:  Improved Use of Available Data Needed to Better Manage and Forecast Service Contract Requirements Services Acquisition Requirements, PPBE
GAO-12-681 SOFTWARE DEVELOPMENT:  Effective Practices and Federal Challenges in Applying Agile Methods Agile Software Development

DoDIG Reports

Report # Title Key Words

DODIG-2024-055

Audit of the DoD’s Oversight of Cost-Plus-Award-Fee Contract CPAF

 

                                                            [Return to Policy and Guidance Page]

 

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Training Center

Services Acquisition Training Center

Back to Basics (BtB) Human Capital Initiatives (HCI) website

Want to Preview DAU On Line Training courses?  Select Preview Training

Services Acquisition Knowledge Area

DoD Handbook for the Training and Development of the Services Acquisition Workforce, July 14, 2017.  Provides DoD** recommended training for the Services Acquisition Functional Area.
      **For civilian agencies please visit the Federal Acquisition Institute for more information on training.

 
DAU Credentials. DAU deployed the first four credentials in FY2020, including two Acquisition of Services credentials. There are 60+ credentials available!

DAU Partnerships. Defense Acquisition University works with over fifty external colleges and universities in granting credit to workforce members who have completed DAU courses.  Partnerships provide opportunities to maximize academic accomplishments by receiving credit for DAU courses toward an undergraduate, graduate, or certificate program.

DAU Equivalency Program.  The Defense Acquisition University (DAU) provides the opportunity for other organizations (colleges and universities, DoD schools, other federal agencies, commercial vendors, and professional societies) to offer courses, programs or certifications which DAU will accept as equivalent to one or more DAU courses if, upon evaluation of the organization's materials and standards, they adequately address the DAU course learning outcomes for a select DAU course(s).

Credential CLPs in Total
CACQ 001 Services Acquisition Team Member:  Non-Acquisition Workforce

41

CACQ 002 Services Acquisition Team Member:  Acquisition Workforce

50

CACQ 013 Functional Services Manager (FSM)

46

CACQ 007 Category Management Overview

13

CCON 025 Contracting for Services

40

FOUNDATIONAL LEARNING

ACQ1650 Defense Acquisition of Services -  (7 hrs online)

ACQ2551 Services Acquisition Management Tools - (11 hours online)

ACQ265 Mission Focused Services Acquisition  - 3.5 days instructor led training (ILT) 

ACQ265V Mission Focused Services Acquisition - 5 days virtual instructor led training (VILT)

ACQ305 Services Acquisition Management Office - 3.5 days instructor led training (ILT) or Virtual ILT

ACQ 0061 IGCE for Services Acquisition (2 hours online)

BFM 0020 Program Execution (3 hours online)

CON 0040 Market Research (3 hours online)

CLC 011 Contracting for the Rest of Us (2 hours online)

CON 0130 Services Acquisition (3 hours online)

CON 0140 Art & Science of Contracting

CON 0640 Wage Determinations (1 hour online)

CLC 106 Contracting Officer's Representative (COR) with a Mission Focus (6 hours online)

CLC 108 Strategic Sourcing Overview (2 hours online)

CON 7600 Introduction to Incentive Contracting (2 hours online)

CLC206 Contracting Officer's Representative (COR) in a Contingency Environment (1 hour online)

CLC 222 Contracting Officer's Representative (COR) Online Training (32 hours online)

CLE 028 Market Research for Engineering and Technical Personnel (2 hours online)

CLE 083 Information Technology Service Management (ITSM) (2 hours online)

CLM003 Overview of Acquisition Ethics (2 hours online)

PMT 0160 Cost Estimating (5 hours online)

PMT 0170 Risk Management (8 hours online)

WORKFLOW LEARNING  

Service Acquisition Mall (SAM)Service Acquisition Mall (SAM)

7-Step Service Acquisition Process

Service Acquisition Portfolio Groups (Wings)

PERFORMANCE LEARNINGPerformance Learning

WSM 012 Services Acquisition Workshop (SAW)

DoDI 5000.74 Defense Acquisition of Services:

  • SAWs required by DoDI 5000.74 for all applicable service requirements with a total acquisition value > $500M or annual value of > $250M
  • Multiple award, IDIQ contracts do not require a SAW for the base contract, but a SAW is required for any task order valued at > $100M
  • Requiring activities should consider using SAWs on services acquisitions > $10M to < $500M
CAT # Workshop Days
WSM 012 Services Acquisition Workshop (SAW) WSM 012.  The SAW is typically a 3-4 four day workshop for an intact MFT conducted at team's location using the team's documentation.  It is a facilitated, hands on workshop designed to help the MFT work through the seven-step service acquisition process.  For more information, see DAU's SAW Talking Paper 

3.5*

WSM 009 Work Statement Workshop (SOW, SOO, PWS) WSM 009. Provides an overview of the function of the Work Statement in the acquisition process and a procedure for planning, developing, and writing Work Statements.

4

WSM 014 Acquisition Strategy Development Workshop (ASDW)

3-4.5

WSM 002 Risk Management Workshop 1
WSC 032 Source Selection Simulation

4

WSA 004 Cloud Services Workshop

3

*SAWs may be tailored to address the needs of the Multi-Functional Team (MFT).  

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Category Management

What is Category Management?

The business practice of buying common goods and services as an enterprise to eliminate redundancies, increase efficiency, and deliver more value and savings from the Government's acquisition programs. OMB M-19-13

The DoD's implementation of Category Management (CM) consists of a structured, data-driven business practice whereby the organization broadly and strategically analyzes and manages common categories of spend with an enterprise-wide focus in order to eliminate redundancies, increase efficiencies and enhance mission effectiveness.  [CM ACQuipedia article]

It involves:

  • Identifying core areas of spend;
  • Collectively developing heightened levels of expertise;
  • Leveraging shared best practices; and,
  • Providing acquisition, supply and demand management solutions.

Category Management Training

CON 0150, Category Management Overview:  Introductory-level on-line training that is specifically designed to give a solid grounding to the world of category management by exploring processes and practices, governance and regulatory structure and general terminology.
CACQ 007 Category Management Credential:  NEW!  Released in May 2022, this credential provides the learner with the knowledge to begin contributing as a member of a category management team or as a member of a staff overseeing category management in the Department of Defense.
ACQ 0840, Introduction to Air Force Category Management.  In ACQ 0840 you will learn about the history of CM in the Federal government and US Air Force (USAF), the USAF 4 principles of CM, Roles and Responsibilities, and the 6 Step CM Process. 

Resources 

BUY.GSA.GOV Interact

Spend Under Management (SUM) & Best-in-Class (BIC) on GSA's Acquisition Gateway.  Look for: 

  • List of Best in Class Solutions
  • BIC Lifecycle Process
  • Best in Class Criteria
  • Best in Class Annual Review

Examples 

Table of Best in Class Vehicles
Best in Class or Tiered Vehicles Best in Class Vehicles (Cont)
CIO-CS, CIO-SP3 and CIO-SP3 Small Business from NIH.  The CIO-SP3 and CIO-SP3 Small Business GWACs have been additionally extended through April 29, 2024. The additional six-month extension ensures there is no gap in contractual coverage between CIO-SP3 and CIO-SP4 and pushes the five-year performance period of CIO-SP3 Task Orders well into FY29, giving agencies access to all the benefits and value-adds of FAR 16 flexibilities. GSA maintenance contract used by U.S. Army Engineering and Support Center, Huntsville Fuels Program.
Direct Delivery Fuels:  Commercial Specification Fuels.  DLA Energy Direct Delivery Fuels provides worldwide acquisition and integrated materiel management of commercial fuels delivered directly to military and federal civilian customers. This includes the procurement of commercial specification aviation fuel at commercial airports, commercial ship propulsion fuels at commercial seaports and commercial ground fuels (diesel, gasoline and “green” products) at posts, camps and stations worldwide.

GSA One Acquisition Solution for Integrated Services (OASIS) and OASIS Small Business (SB) are multiple award, Indefinite Delivery Indefinite Quantity (IDIQ) contracts that provide flexible and innovative solutions for complex professional services.   The end dates of the OASIS contracts are as follows:
UR expires: 03/01/2025
SB and 8(a) expire: 12/19/2024

OASIS+ combines the scope of legacy OASIS; Building, Maintenance & Operations (BMO); and Human Capital & Training Solutions (HCaTS) under one program along with new areas of services.

Oasis+ Domains

  • Management and Advisory
  • Research and Development
  • Environmental
  • Logistics
  • Technical and Engineering
  • Intelligence Services
  • Facilities
  • *Enterprise Solutions *(Only available on the OASIS+ UR IDIQ)
DoD Information Analysis Centers (IACs) - Indefinite Delivery Indefinite Quantity Multiple Award Contracts for Research and Development and Advisory and Assistance Services related to R&D efforts.  The IAC Program's scope areas include Cybersecurity and Information Systems, Defense Systems and Homeland Defense.  See Preferred Use of DoD Information Analysis Center Contracts, DPAP and ASD (R&E) memo. HR Solutions is the Army’s preferred strategic source providing centralized acquisition management and support of enterprise-level human resource Knowledge Based Services for Department of Defense (DoD) requiring activities.  Task orders for Personnel Lifecycle Support (PLS)and Recruiting-Management & Administrative Support (R-MAS) are possible with a period of performance ending in 2028.
 
​Defense Information Systems Agency (DISA) ENCORE III Full and Open AND Small Business Set-Aside. These contracting vehicles provide a full range of information technology (IT) services and solutions required by the Department of Defense, other federal agencies, and the intelligence community.  ENCORE III Full and Open Large Business Suite was awarded in Jan 2018. See DISA Contracting for more information.
 
​ITES-3.  The Army recently awarded the $12B ITES-3S to acquire commercial IT services.  The scope includes cybersecurity, integration, consolidation, telecommunications, supply chain management, operation and maintenance, business process engineering, and education and training.  The ITES awards include an unrestricted portion (including small business awardees) and a small business set-aside portion.

Army CHESS IT e-Mart receives BIC badge and is the Army's designated primary source for IT hardware, software and services.
 
GSA Services MAC--SEE OASIS Maintenance, Repair, and Operations (MRO) program under GSA’s Federal Strategic Sourcing Initiative (FSSI) has replaced the former Air Force Tools and Parts Program (AFTAPP). The FSSI MRO program consists of nine supplier Blanket Purchase Agreements (BPAs); eight being small business entities. The FSSI MRO BPAs are divided into three categories: Hardware; Tools and Tool Cabinets; and Paints, Adhesives, and Sealants. USAF GPC holders should make purchases online through GSA Advantage and Contracting Officers should issue RFQs to vendors via GSA Advantage.
Federal Strategic Sourcing Initiative for Office Supplies Third Generation (FSSI OS3) is GSA’s latest FSSI solution for office supplies. NETCENTS-2 NetOps and Infrastructure Solutions.  Provides services and solutions for network operations, production, research and development, and Command, Control, Communications, Computers, Intelligence, Surveillance, Reconnaissance (C4ISR) mission capabilities.
U.S. Army Corps of Engineers Facility Reduction Program (FRP). ​The FRP, recently designated as a BIC, focuses on stand-alone demolition; contractors specialize in demolition. It is a reimbursable program providing full project execution to its customers to include project management, demolition, environmental, estimating, contracting, engineering, quality assurance, abatement, safety, legal, etc.  FRP partnered with the General Services Administration to offer facility removal services to the entire federal government. Package Delivery Services.  Next Generation Delivery Services (NGDS) is a Mandatory use BIC.  More information on package delivery services may be found on the Transportation and Logistics Services Hallway on GSA's Acquisition Gateway.  NOTE:  Log in to access all content.
GSA 8(a) Streamlined Technology Acquisition Resources and Services III (STARS III), a small business set-aside GWAC, provides flexible access to customized IT solutions from a large, diverse pool of 8(a) industry partners. Responsive Strategic Sourcing for Services (RS3) Program Office Mission:  To provide Federal and State Government Agencies and Organizations world class program management and procurement services for their Command, Control, Communications, Computers, Intelligence, Surveillance, and Reconnaissance (C4ISR) and knowledge based professional engineering services mission requirements.
GSA Alliant 2 GWAC is now available to use. OMB named Alliant 2 GWAC a Best-in-Class for comprehensive and flexible IT solutions worldwide!  The Effective Date is July 1, 2018. The Period of Performance and Ordering Period is a 5 multiyear base term through June 30, 2023 plus a 5 multiyear option period through June 30, 2028. SeaPort Next Generation (NxG) Naval Sea Systems Command (NAVSEA) started the Seaport contract vehicle in 2001 to maximize savings in procuring Professional Support Services (PSS).  SeaPort Next Generation (NxG) is the latest iteration of SeaPort-e.  Seaport NxG is a MAC IDIQ for systems engineering, software development, research and development, system design documentation and technical data, financial analysis, quality assurance, configuration management, information technology and logistics support services. UPDATE! A second on-ramp for the Navy’s $5 billion-per-year SeaPort NxG contract could add several hundred competitors to its stratified vendor roster.  See NMCARS 5237.102.
GSA's Building Maintenance and Operations (BMO) strategic sourcing solution is a comprehensive and flexible solution covering all high-demand BMO services.  There are both unrestricted and small business set aside programs available in the BMO vehicle to allow for large and small business participation. The BMO Small Business (SB) has additional socio-economic categories to help agencies meet their goals. BMO received a best-in-class designation. Solutions for Enterprise-Wide Procurement (SEWP, pronounced 'soup'), is a multi-award Government-Wide Acquisition Contract (GWAC) vehicle focused on commercial IT products and product based services. With over 140 pre-competed Prime Contract Holders, SEWP offers a wide range of commercial advanced technology including tablets, desktops and servers; IT peripherals; network equipment; storage systems; security tools; software products; cloud based services; telecommunications; Health IT; sensors; video conferencing systems and other IT, Communication and Audio-Visual products.
GSA Enterprise Infrastructure Solutions (EIS).  EIS is a comprehensive solution-based vehicle to address all aspects of federal agency IT, telecommunications, and infrastructure needs.
 
​The VETS 2 GWAC is the only GWAC set aside exclusively for Service-Disabled, Veteran-Owned Small Businesses (SDVOSB). It's designed to meet diverse agency IT services requirements, including new and emerging technologies.
GSA - Human Capital. GSA offers a wide variety of human resources and administrative services.  Includes Human Capital and Training Solutions (HCaTS) full and open, HCaTS-SB, and HCaTS-8(a) Small Business Set-Asides.
 

 
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Successful Practices
Services_Acquisition_Process.jpg

DoD's 7-Step Services Acquisition Process

Definition of Best Practices: Best practices, as defined in the Federal Acquisition Regulation Part 37.501, are techniques that agencies may use to help detect problems in the acquisition, management and administration of service contracts. For DoD, the Services Acquisition Pathway is a great start to learn about the DoD 7-Step SA process as is DAU's Service Acquisition Mall. For federal civilian agencies, see Steps to Performance-Based Acquisition (SPBA). 

Industry Best Practices are unique and innovative ways industry makes sound business decisions and contracts for services they need. Best Practices are not legal documents, but may be viewed as persuasive guidance in the management and administration of government contracts.

DAU's Powerful Examples Collection:

Strategic Sourcing:  Air Force Uses Data Driven Decision Making to Improve Enterprise Sourcing

Guides

Inflation and Escalation Best Practices for Cost Analysis

Earned Value Management (EVM) Gold Card

Funds Management Platinum Card. A reference source for anyone dealing with the financial management aspects of the Defense acquisition process.

Checklists
Peer Review Checklist for Small Business. Used to conduct a pre-award peer review of the acquisition documents (solicitation, acquisition plan, and source selection plan)
 
Acquisition Gateway
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Services Acquisition Workshop (SAW)

What is a SAW?

A Services Acquisition Workshop, or SAW, is a facilitated workshop built around a specific acquisition and its multi-functional team (MFT).

  • Guides MFT through 7-Step service acquisition process
  • Mandatory for acquisitions of $500M or more total acquisition value, or $250M or more in any one year
  • For multiple award, indefinite delivery, indefinite quantity (IDIQ) contracts, a SAW is not required for the base contract, but is required for any task order valued at $100 million or more.
  • Strongly recommended for services acquisitions of $10M or more
  • Generally, a multi-phase series of workshops for larger acquisitions (> $250M)
  • Available as a virtual instructor led workshop or instructor led (in-person) workshop 
  • To request a SAW, send an email to [email protected]
     

Where should I start?

Document Description
SAW Talking Paper An in-depth description of the SAW covering frequently asked questions.
SAW Tool A DAU tool that captures when a SAW is mandatory, documents developed throughout the 7-step process, resources and available services acquisition training.
Step 0 Assessment Assess where you are in your acquisition.  Used by DAU for initial coordination with DoD requesting activity.

 

Resources for the Multifunctional Team
Document Description
Agile 101, An Agile Primer.  OUSD(A&S) Provides an overview of Agile values, principles, concepts, vocabulary, terms and roles to provide an understanding of the breadth of Agile and how it differs from traditional project management practices.
Agile Release Teams Sample PWS Agile Release Team(s) and Stories FFP PWS Template
Contracting Considerations for Agile Solutions Key Agile Concepts and Sample Work Statement Language
DoDD 1100.4 Guidance for Manpower Management
DoDI 1100.22  Policy and Procedures for Determining Workforce Mix
DoDI 5000.74 Defense Acquisition of Services DoD Services Acquisition policy.
DoDI 7041.04  Estimating and Comparing the Full Costs of Civilian and Active Duty Military Manpower and Contract Support
DoD Enterprise Services Management Framework (DESMF) Ed. III DoD Components should ensure their ITSM activities are consistent with DESMF guidance in accordance with DoD Instruction 8440.01, Information Technology Service Management. Through the DESMF, the Department can identify and eliminate redundancy, inefficiency, and service quality deficiencies. 
DESMF and SLAs Defense Enterprise Service Management Framework (DESMF) and Service Level Agreements (SLAs)--a 2-3 page primer.
GAO-12-681 SOFTWARE DEVELOPMENT GAO identified 32 practices and approaches as effective for applying Agile software development methods
Handbook of Contract Function Checklists for Services Acquisition A workforce analysis of the decision to in-source or out-source should include any past decisions and why the requirement cannot be fulfilled with military or civilian personnel.
IMP-IMS Guide 2023 Integrated Master Plan and Integrated Master Schedule Preparation and Use Guide, May 2023
Metrics or Measures A collection of Acquisition-related metrics for a Requirements Activity or Contracting Office.
PWS Writing Guidelines Excellent info on writing a PWS (see also, the PWS Writing Guidelines presentation)
PWS Writing Guidelines Presentation DAU PowerPoint slide presentation based on the PWS Writing Guidelines
Service Level Agreement (SLA) Primer Considerations when it comes to using a SLA
SD-2 Buying Commercial Items and Non-developmental Items guidance on acquisitions involving all types of commercial and non-developmental items: systems, subsystems, assemblies, parts, and items of supply. Commercial services are also addressed.
SD-5 Market Research Practical guidance on using market research. Designed for personnel involved with establishing requirements for products or services, such as engineers, technical specialists, project officers, etc.
Source Selection Plan (SSP) Template From GSA Acquisition Gateway, a USAF SSP Template
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Knowledge Based Services A and AS

Knowledge Based Services

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E-Tools and Samples

This Electronic tools, or e-tools page provides a select list of available online tools and resources relating to the acquisition of services.  NOTE:  more tools may be found by selecting "Resources" and selecting tools catalog from the DAU home page.

DAU AI Toolkit A new AI resource - Artificial Intelligence Resources 

Joint Appointment Module (JAM) and the Surveillance and Performance Monitoring (SPM) Module (formerly the Contracting Officer Representative Tracking (CORT) Tool) within the Procurement Integrated Enterprise Environment (PIEE). JAM and SPM are web-accessible applications designed to perform two primary functions:

  • The first function is the nomination, designation and revocation of Contracting Officer Representatives (CORs) appointed to a contract awarded by a Department of Defense Agency.
  • The second function is to provide visibility into the COR's contract monitoring and surveillance of contracts for which a COR had been designated to improve contract administration and performance surveillance as mandated by FAR Part 46.

JAM and SPM on the DoD Procurement Toolbox 

Contracting Subway Map; excellent resource to accompany the 7-Step Services Acquisition Process

Corrective Action Plan Evaluation Worksheet.  DCMA tool to evaluate Contractor Corrective Action Plans (CAPs).  Provides evaluative questions to assist in assessing CAPs and a better documented oversight process.

Guidance on Using Incentive and Other Contract Types

GSA's Buy.GSA.GOV Pricing site. Includes prices paid, the IGCE tool, hourly labor ceiling rates.

GSA's Supplier Base Dashboard

Product Support Business Case Analysis (BCA) Guidebook is a great resource to help you with your BCA.  See also the DoD IT Business Case Analysis (BCA) Template 

Provision and Clause Matrix.  The Provision and Clause matrix is a spreadsheet of all FAR, DFARS, Department of Veterans Affairs Acquisition Regulation (VAAR), and Department of Energy Acquisition Regulation (DEAR) provisions and clauses. It also includes guidance on the use of provisions and clauses contained in DoD class deviations. A help video is available by following the link provided in the DAU Tools catalog. 

Stakeholder relationships quick reference guide
 

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Policy and Guidance

Start here:  

MILDEP policy and additional guidance documents: 


 

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Documents / ACE for Services

Metrics or measures
Document Type:
Document
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Summary

A list of metrics organized by Demand Management, Supplier Management, and Process Management useful for any acquisition, but particularly services acquisitions.

PWS Writing Guidelines Presentation
Document Type:
Document
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Summary

Presentation of highlights from the PWS Writing Guidelines.  Can't remember when to use e.g. versus i.e.?  Check the writing guidelines!

PWS Writing Guidelines
Document Type:
Document
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Summary

See also Work Statement Writing Guidelines - Summary for a two page quick reference AND the Official DoD Plain Language Website.

Procurement Management Reviews (PMR)--FY23 newsletter posted!
Document Type:
Page Link
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Summary

The Defense Pricing and Contracting (DPC) PMR program is designed to enhance the performance of the Department’s contracting function. DCMA leads PMRs at Other Defense Agencies (ODAs) and 4th Estate Contracting Activities using teams of volunteers from the Contracting Competency throughout the Department. The reviews assess:

  • Compliance with statutes, regulations and policies;
  • Structure, processes and practices of the Contracting office as they relate to meeting mission requirements; and
  • Training, morale, and other environmental factors that enable success.

Each FY, the best practices and lessons learned are combined into an annual Newsletter that is distributed Department-wide.  The annual Newsletters dating back to FY 2014 are available

Advisory and Assistance Services -A Practical Reference Guide 2000
Document Type:
Document
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Summary

Provides a practical common sense approach to procuring Advisory and Assistance Services with best practices.  The guide, dated 2000, was prepared by the Inspections and Evaluation Roundtable at the request of the Inspection and Evaluation Committee.

SAW Talking Paper
Document Type:
Document
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Summary

Paper provides answers to these questions:

  • What is a SAW?
  • Who is the target audience, when are SAWs conducted?
  • What are the primary objectives of a SAW?
  • What are the primary DoD policies and guidance covering SAWs?
  • Who conducts SAWs?
  • Can DAU provide facilitators with security clearances?
  • What should I expect from a SAW?
SAM Requirements Roadmap Worksheet Template
Document Type:
Document
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Summary

MS Word version - THIS IS A BLANK VERSION OF THE DOCUMENT Requirements Roadmap Worksheet Template

CLICK HERE FOR THE EXCEL VERSION

DoD Handbook for the Training and Development of the Services Acquisition Workforce
Document Type:
Document
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Summary

This Handbook establishes recommendations for the non-Acquisition Workforce (non-AWF) as well as a development path to Services Acquisition (SA) proficiency for the AWF.

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