U.S. flag

An official website of the United States government

Dot gov

Official websites use .gov
A .gov website belongs to an official government organization in the United States.

Https

Secure .gov websites use HTTPS
A lock () or https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites.

Services Requirements Review Board (SRRB)

SRRB ACQuipedia Article

Best Practices / Lessons Learned

The Department of the Navy Best Practices Handbook for the Management of Services Acquisition for FY2024.

SRRB assesses the Mission Need, Strategic Alignment, Issues and Risks, Workforce Analysis, Relationship to other Requirements, Projected Cost, Prioritization, Contract and Work Functions (see DoD Handbook of Contract Function Checklists for Service Acquisitions), Metrics.

  • Performance Management Metrics (5000.74, par. 4.5.c.(3)).  Consider metrics.
  • Comprehensive reviews (as opposed to individual requirements) enhance the quality of requirements prioritization and services requirements risk assessments

MFTs: Track SRRB approval and SRRB Chair guidance/mandates and include in the Acquisition Strategy

The Department of the Air Forces uses a Requirements Approval Document (RAD) process described in DAFI 63-138.

  • A  RAD is required before a Dept. of the Air Force organization may establish an inter-agency agreement (see Interagency Acquisitions) to fund a requirement.

Placing Category Management into Dept. of Navy (DON) Acquisition Policies Raises Awareness/Compliance

SRRBs will be used to help the Department identify the best methodology for forecasting budget needs for service contracts across Future Years Defense Program. (Defense Pricing, Contracting, and Acquisition Policy)

Best Practices (from FY24 Acquisition of Services Panel Wrap-up)

  • Department of the Air Force, National Geospatial-Intelligence Agency, and USSOCOM have established a Program Executive Office (PEO) or a similar structure, to provide oversight of services acquisitions. This approach enables achievement of efficiencies across the organization, increased acquisition of services expertise, and standardization.
  • DARPA has initiated the "Bringing Classified Innovation to Defense and Government Systems" (BRIDGES) program, helping small businesses obtain Facilities Clearances. BRIDGES aims to accommodate companies, that demonstrate they can provide innovation and value to the DoD, with the means to obtain a facility clearance and interact directly with DoD customers at classified levels.
  • Reliance on Defense Acquisition University (DAU) for training on services acquisition. DAU's Mission Assistance services provide organization-specific services acquisition training, and in certain instances, have DAU instructors embedded in the component to meet their training needs. Strategic partnerships with DAU have enabled organizations to train their non-acquisition personnel.
  • Department of the Air Force, Washington Headquarters Services, Defense Logistics Agency, and Defense Health Agency have established Centers of Excellence for services acquisition support, providing a central location for expert advice and insight for services multifunctional teams.
  • Department of the Air Force and the Defense Health Agency have mandated use of certified Program Managers for certain Services Category (S-CAT) Programs categories. This requirement ensures skillful oversight of an organization's largest services
    acquisitions, similar to other programs within the Adaptive Acquisition Framework.
  • To maximize contract awards to small businesses, numerous components touted their outreach to the public, to include external-facing websites for small businesses interested in doing business with DoD. These websites include, but are not limited to, forecasted awards, tools on how to do business with the Department, notices of industry days and other outreach events.
  • Given continuing use of assisted acquisition and fluctuating service fees, one component negotiated an organization-wide flat percentage fee for assisted acquisitions. This resulted in cost savings and allowed for consistent outyear budgeting.
  • Use of automation and business tools to better manage services acquisitions, to include their Services Requirements Review Boards (SRRBs). These tools yield efficiencies, enable resource tracking, and streamline collaboration. 
  • Defense Threat Reduction Agency and Defense Intelligence Agency use automated tools for integrating and aligning their SRRBs with the Planning, Programming, Budgeting & Execution (PPBE) process.
Community
ACE for Services