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Contracting

This Community serves as a source for contracting information and resources. Additionally, the community serves as a collaborative resource to aid the contracting workforce in performing their job.

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COMMUNITY / Contracting
Kevin Linden - Community Owner
COMMUNITY / Contracting
Lisa Schneider - Community Leader
COMMUNITY / Contracting
James Malloy - Community Leader
COMMUNITY / Contracting
Diane Bublak - Community Leader
COMMUNITY / Contracting
Renee Butler - Community Leader
COMMUNITY / Contracting
Bryan Johns - Community Leader
COMMUNITY / Contracting
Amy Timmermann - Community Leader

Feed / Contracting

Discussions / Contracting
FAR 36.602-3 valuation Board Functions.
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FAR 36.602-3 (c) states that the board hold discussions with at least three of the most highly qualified firms.  What do you do if you only have two qualified firms?

 

 

I submitted TORN's to 30 firms only three firms responded and out of thee only two were deemed qualified.  

Resource / Contracting
Topical Knowledge
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Personal Services Podcast Series
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AbilityOne
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AbilityOne Program LogoAbilityOne Program

A federal program that provides products to military commissaries and exchanges at substantial savings, helping military members, their families, and retirees stretch their budgets.

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Discussions / Contracting

FAR 36.602-3 valuation Board Functions.
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QUESTION SCENARIO
QUESTION

FAR 36.602-3 (c) states that the board hold discussions with at least three of the most highly qualified firms.  What do you do if you only have two qualified firms?

 

 

SCENARIO

I submitted TORN's to 30 firms only three firms responded and out of thee only two were deemed qualified.  

CONnect sessions July 2023 (click to open)
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QUESTION SCENARIO
Adding a holiday to IDIQ Contract
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QUESTION SCENARIO
QUESTION

​Contractor on IDIQ contract requesting Price adjustment for the added Juneteenth hoiday. This was already a regular work day which was included in the initial price proposal, so our position is that only those individuals who were required to work on the holiday and were entitled to an hourly wage that was higher than their usual rate (pay differential/time and a half, etc) because it was a holiday should receive an adjustment. Thoughts?

SCENARIO
Content Author… May 1, 2023 - 02:52pm

Somewhat similar question also anwered via Ask A Professor - please consider the guidance and suggestions provided therein. See - https://www.dau.edu/aap/pages/home.aspx#!details|20028

CONnect sessions March 2023 (click to open)
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QUESTION SCENARIO
QUESTION

General topics discussed at this month's sessions as well as any helpful links are provided below:

  1. DCMA - Pre-Award surveys
    1. PASS (dcma.mil)
  2. AI in Contracting (such as chat gpt) – benefits, issues, etc
  3. Commerciality determination
    1. DAU Event - DCMA CIG Virtual Office Hours for April 2023
    2. DoD_Guidebook_PartA_Commercial_Item_Determination_07_10_19.pdf (osd.mil)
  4. Oral quotes/solicitations
    1. 13.106-1 Soliciting competition. | Acquisition.GOV
    2. Abstract of Offers | GSA
  1. CPARS and Contractor evaluations
    1. CONTRACTOR PERFORMANCE (cpars.gov)
  2. Undefinitized Contract Actions (uses, pros, cons, policy)
    1. Undefinitized Contract Actions (UCA) - AcqNotes
    2. Letter Contracts (FAR 16.603) | Adaptive Acquisition Framework (dau.edu)
    3. faq_01Sep2021.docx (live.com)
  3. Contract Closeout – general procedures
    1. Leveraging DCMA Capabilities - Defense Acquisition University (dau.edu)
    2. Contract Closeout - Defense Acquisition University (dau.edu)
  4. Other links and points of interest:
    1. DAU Provision and Clause Matrix
    2. Pages - Contracting Community Homepage (dau.edu)
    3. Events (dau.edu)

SCENARIO

Events / Contracting

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Announcements / Contracting

Community Announcement / Contracting
Personal Services Podcast Series
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Resources / Contracting

Community Resource / Contracting
Topical Knowledge

 

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AbilityOne

AbilityOne Program LogoAbilityOne Program

A federal program that provides products to military commissaries and exchanges at substantial savings, helping military members, their families, and retirees stretch their budgets.

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Research and Resources




Available below, you will find a helpful list of research resources to include government, commercial, and educational tools, sites, blogs, and communities. 

Contents

Resources from DAU and Other Educational Institutions

Acker Library Online Catalog 

Online library dedicated to the interests of the Defense Acquisition Workforce.  It provides access to licensed databases, DAU publications, professional reading lists, and research capability. 

DAU's Knowledge Repository  

Easy access to scholarly studies and fact sheets in business, acquisition and specific defense programs. In addition to resources like the Harvard Business Review and ProQuest Dissertations & Theses Global, there are company profiles, market research reports and even unique tools like MDAP guides that provide timely information on 155 major Defense programs. 

Acquipedia   

A repository of approximately 400 short articles, written by DAU Faculty, on many acquisition topics.  Each article includes links to related training and documentation.  Articles are categorized by topic name and by functional category (Business, Contracting, Engineering and Technology, Life Cycle Logistics and Program Management).  Some contracting topics include "Architect-Engineering Contracting", "Buy American Statute", "Counterfeit Parts", and "Performance Based Logistics".  

Contracting Gateway

Opening page to get you to DAU contracting course registration, access to all continuous learning modules, to Acquipedia articles, to contracting tools, the Contracting Director's Blog and to various communities of practice including Contracting, Cost and Pricing and Contingency.   You may be interested in other Gateways such as Small Business, Industrial/Contract Property and Program Management. 

The Defense Acquisition Guidebook

Provides the acquisition workforce with discretionary best practices that should be tailored to the needs of each procurement. The Guidebook is an electronic reference source that links to related information.  Chapter 10 of this Guide is Acquisition of Services that describes the principles of a successful services acquisition. 

Defense AT&L Magazine

Current and previous issues of Defense AT&L magazine. Numerous acquisition articles and authors, written by people in the field to our senior leaders at the Pentagon.   

Defense Acquisition Research Journal

Current and previous issues of the quarterly released Defense Acquisition Research Journal.  Different from Defense AT&L magazine, these articles are jury reviewed and require evidence of research.  

Back to Top 

TOOLS

A significant collection of tools that include guidebooks, software, and websites with tools that are useful to the contracting professional.  The tools page also links to tools in Program Management, Budget, Logistics, and other acquisition related functions.  Below are examples of tools found at the TOOLS page. There are more at the TOOL link above. 

Tool: GSA Prices Paid Tool

The tool establishes a database that provides buying agencies with transparency into the prices paid by other agencies at the task or delivery order level. The Prices Paid Tool is intended to give government contracting professionals a straightforward means to identify potential cost savings. By making the prices paid by other agencies available to government purchasers, it can help ensure the government is using its purchasing power to access the best prices possible. 

Tool: DoD Procurement Toolbox 

This site provides tools, services and training primarily for understanding and managing Government Furnished Property, Unique Identification, e-Business for procurement (EDA, WAWF, CAGE, CORT, FPDS-NG, etc.) and the Government Purchase Card. It includes the mandatory GFP form required at DFARS PGI 245.103-75.

Tool: Wage Determinations Online 

Use this website to find Service Contract Act and Davis-Bacon Act wage determinations for a specific contract action.  Also links to the Department of Labor to submit a request for a wage determination.  Also links to the Price Adjustment Calculation Tool which helps contracting officers analyze proposals for Service Contract Act price adjustments.

Tool: Contract-Awarded Labor Categories  (CALC) 

CALC lets you conduct market research on professional service labor categories.   It gives you awarded hourly ceiling rates, per labor category from GSA's IDIQ service schedules.  Great resource for building cost estimates and planning the budget.

GW Law Library Government Contracts Resources 

Law and contracts library for George Washington University. Some registration and passwords required.

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Defense Pricing and Contracting (DPC)

DPC Main Site 

DPC is responsible for all DoD contracting and procurement policy, including e-business.  This site provides recent guidebooks and current/archived policy letters associated within selected policy areas, for example "Defense Pricing", "Services Acquisition" and "Purchase Card".  This is a good place to find the FAR/DFARS/PGI and status of all the cases working through the FAR and DFARS Councils. 

DPC Policy Vault 

This is the "policy vault" within the DPC website. It is a central repository for memos, guidance, reports and other procurement related documents. It lists documents by date of release or title.  It shows current material as well as archives of older documents.  Deviations can also be accessed from this location.

 Back to Top

Finding and Researching the Federal and Defense Regulations

FAR (Acqusition.gov)

Access to the Federal Acquisition Regulation and various supplements including the DFARS, DFARS/PGI, service supplements, and civilian agency supplements (DOT, DOE, etc.).  Includes a search engine that finds keywords in the regulations.      

Electronic Code of Federal Regulations

Great for access to the currently updated Code of Federal Regulations and to study the history of change in the regulations.  You want to select Title 48 for the FAR and DFARs.  Get into the regulation and you can see a subscript which tells you when the FAR/DFAR language was changed over the years.  It will give the FR number and date of the change.   

Regulations.gov 

Locate proposed and interim rules with a link so you can submit a comment.  Also see public comments and documentation related to the proposed regulations. 

Congress 

This is the official website for federal legislative information. (It used to be called the Thomas Register)  Follow legislation as it is being introduced, passed through the House and Senate, sent to the President and becomes law.   Good search engine to research legislative history of procurement topics. 

Congressional Research Service – OPEN CRS Reports for the People 

A site within the Library of Congress, the Congressional Research Service works for the US Congress, providing policy and legal analysis to committees and members of the House and Senate.  The CRS reports are typically written just for congressional offices, but "Open CRS" provides citizens many of the archived reports.  Just type in "contracts", "contract types", "contract pricing", etc. and you will find related legislation and research papers.

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Government Accountability Office Sites

GAO 

The GAO is a government agency that provides auditing, evaluation, and investigative services for the US Congress.  This site has archives of reports on key issues facing the nation, a search engine for all bid protests and a search engine on matter of appropriations law.  Other useful links on this site are listed below:

GAO Contract Appeals Board 

Narrows down GAO's search engine to only GAO Contract Appeals Board of decisions made by contracting officers.  Search relatable protest decisions with great precision.    

GAO Red Book (Federal Appropriations Law) 

Principles of Federal Appropriations Law, also known as the Red Book, provides discussion on federal fiscal law, with reference to specific legal authorities to illustrate legal principles, their application, and exceptions. These references include GAO decisions and opinions, judicial decisions, statutory provisions, and other relevant sources.

GAO Anti-Deficiency Act 

Annual reports and a search engine to research anti-deficiency act violations

 Back to Top

Other Great Government Sites

The Acquisition Gateway 

Sponsored by GSA, this is a workspace for acquisition professionals and federal contracting specialists to connect with resources, tools and each other to improve acquisition government-wide.

Office of Federal Procurement Policy 

Link to OMB's Office of Federal Procurement Policy.

Government Executive Contracting 

Articles, active discussions and search engine on everything related to the Federal, State and Local Government Workforce. 

Federal News Radio 

Federal News Radio 1500 AM and FederalNewsRadio.com comprise the key source of breaking news, information and analysis for the individuals responsible for carrying out and supporting the missions of federal agencies.  Federal News Radio addresses federal agency managers, policy makers and contractors. Federal News Radio's coverage is non-partisan, non-political and is designed to help executives more clearly understand and make better decisions about issues affecting their agencies and their companies. Federal News Radio broadcasts live on 1500 AM throughout the Greater Metropolitan Washington area. FederalNewsRadio.com distributes government-to-government and business-to-government news and information worldwide.         

Defense Science Board 

The Defense Science Board (DSB) is comprised of approximately 50 retired senior military, government and industry leaders who are tasked to do in-depth analysis and offer practical solutions to DoD challenges.   Their reports, with topics ranging from "Improvement to Service Contracting" to "Trends and Implications of Climate Change for National and International Security" are found on this site.

White House Presidential Actions

Updated daily, this is a repository of speeches, remarks, press briefings, executive orders, presidential memoranda, etc. that are released by the White House on the actions and activities of the President of the United States.

Defense Security Cooperation Agency Contacting Roadmap

A simple to use roadmap that guides you through the acquisition process from requirements development through contract award.  It provides short descriptions of each step and links to related guidebooks.

DoD ESI (IT Acquisition)

If you are buying commercial software, IT hardware and IT services, come to this site to find tailored training, resources, tools and to ask questions.

 Back to Top

Sites Dedicated to Innovation, Rapid Development, and Other Transactions

Defense Innovation Market Place

A site for both industry and government users, it helps the government find ongoing independent research and development projects and allows companies to gain insight into DoD's research and engineering investment priorities. 

Air Force Office of Transformational Innovation (OTI)

The OTI goal is to identify and execute broad sweeping changes within the AF acquisition processes to deliver better, capability, faster and cheaper.  This site addresses the Bending the Cost Curve Initiative, PlugFestPlus (PFP) approach to Open System Acquisition (OSA), and the OSA Consortium. 

Defense Innovation Unit    

This is the site for the only DoD organization focused on accelerating the adoption of commercial and dual-use technology to solve operational challenges at speed and scale. 

 Back to Top

Other Great Sites Not Sponsored by the Government

National Contract Management Association 

NCMA is the leading professional contract management association.   It is dedicated to the professional growth and educational advancement of procurement and acquisition personnel worldwide.  NCMA is closely aligned with the contracting professionals within the Department of Defense and other governmental agencies.  It provides educational events; local chapters for dinner speakers and networking; an annual conference.  It offers a leadership program entitled Contract Management Leadership Development Program. It offers a professional certification program with related training and testing.  Its website posts legislative and regulatory alerts and the digital version of the monthly Contract Management Magazine. 

WIFCON   and   WIFCON Legal Content

WIFCON is a very active and useful website that promotes thoughtful discussions between acquisition professionals on everything contracting.  It hosts regular Blogs by educational leaders in the field of contracting, a legislative page, contracting news, protests categorized by FAR area, and much more.  Also available on this site is a legal page that lists relevant GAO Bid Protests and Protests at the Court of Federal Claims, several legal Blogs and various applicable links. 

Acq Notes 

A non-DoD sponsored site tailored to the aerospace industry. It provides the Aerospace community (and Government users) an easy source of DoD information, guides, templates, instructions, news, resources and community discussions page.  

The Contracting Officer Podcast

A library of over 120 podcasts (and growing), on topics related to federal contracting.  Topics include past performance, government furnished property, performance incentives, 8(a) programs, acquisition planning, NAICS codes, clauses, subcontracting, etc. 

Professional Services Council

The official website representing the government technology and professional services industry.  Lots of information about current legislative actions related to service contracts. 

IBM Center for The Business of Government

Sponsored by IBM, The IBM Center helps public sector executives and managers improve the effectiveness of government with practical ideas and original thinking. It is filled with articles, blogs, and reports from both private and governmental sources.

Contract and Fiscal Law JAGcnet

Sponsored by the Army Judge Advocate General (JAG), this is an on-line library of contract and fiscal law.  It includes references such as the Contract Attorney's Deskbook and the Fiscal Law Deskbook. 

USAspending.gov

Publically accessible, searchable website on where Federal dollars are spent.  Find out how much money goes to your state or neighborhood.  Find out how much money is distributed via contracts, grants, loan or financial assistance. 

Federal Acquisition Jumpstation

Useful to contractors, the site provides links to procurement activities throughout the Federal Government and to Sam.gov. 

Defense Acquisition Management Information Retrieval

Enterprise Information (EI), a division of Acquisition Data and Analytics (ADA) within the Acquisition Enablers organization, serves as the Department of Defense (DoD) focal point for policy, guidance, and competency relating to acquisition data management and access. 

Defense Technical Information Center

DTIC store and disseminate the scientific, technical and engineering reports, journal articles, etc. of all DoD sponsored research and development.  DTIC has more than four million records in its collection.

Crowell and Moring Government Contracts

A private legal firm with contracting expertise, many articles on government contract matters and a useful search engine.  

Back to Top

Various BLOGs

 There are some interesting Contracting Blogs out there that are worth looking at periodically as they can be a quick way to get a feel for what's going on out there in our world

Public Contracting Institute  

Contracting Officer Podcast      

FoxRoth Government Contracts

Wolters Kluwer Government Contracts  

Morrison Foerster Contracting  

 

 

 

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Development Opportunities

Additional Training and Experience Opportunities

teacher1.pngAre you looking for a way to broaden your knowledge base and increase your professional skill sets?  

Do you think it would be rewarding to: 

        • Spend 10 months working with Industry, 
        • Dedicate a year working with the Defense Acquisition Regulations Council writing DFARS regulations, 
        • Spend two years working part time to earn your masters degree?   

Please look below for some exciting opportunities.  

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Contracting Career Field Recommended Reading List


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Professional Reading Program

About the Professional Reading Program

Other reading lists

Life Cycle Logistics 

Disclaimer

​ book1.png   Contracting's Recommended and Expert Reading Lists 

Contracting Recommended Reading List

The Defense Acquisition University (DAU) now has reading lists for contracting officers/specialists and other acquisition professionals! You may want to consider reading or having these important references on your bookshelf. The list is intended to assist contracting and acquisition professionals interested in broadening their professional knowledge and expertise. Some books (e.g., A History of Government Contracts, The Free Enterprise Patriot) are meant to be read in their entirety, while others (e.g., Formation of Government Contracts, Government Contract Costs & Pricing) are meant for use at time of need, although they may be read in their entirety

View a downloadable PDF copy  

Reading List

​EXPERTS' READING LISTS

​  What are the experts reading? 

Have you ever asked yourself, “What do the experts in the field of contracting read?” We did. So, the Defense Acquisition University reached out to a number of recognized experts to ask them what they would personally recommend that people in the Contracting career read. Over the next year (i.e., Fiscal Year 2023) those results will be posted below. 


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Connect Live

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Let's CONNECT!
Come CONNECT and collaborate with other contracting professionals (both Government & Industry), just like you. 

We will meet every Thursday at 11:30a.m. Eastern Time for 1 hour.  
You are invited to drop in and ask questions to contracting experts with experience from the Army, Navy, Air Force and DAU. 

We will have an open discussion format and occasional expert presenters on issues facing contract professionals today.
 
Get plugged in with the contracting community meet-up each week and earn up to 1 CLP* each time you do. 

Ask questions, share news, learn best practices, and discover new tools and resources! You can also submit questions in advance to [email protected] and we will try to address at the next session.

(* Participation for the full hour of the weekly CONNECT Live is eligible for one CLP for each full session you attend if your organization approves. In order to record the CLP, you will need to submit a request for the CLP through your organization's process for awarding and tracking CLPs. DAU does not award CLPs.) 


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New-Initiatives

** The Section 809 panel, chaired by Deidre Lee,  released Volume 1 of 3 of it report to Congress, "Report of the Advisory Panel on Streamlining and Dodifying Acquisition Regulations".  The Section 809 Panel's objective is to recommend ways to streamline the acquisition process to enable DoD to more consistently buy what it needs in a timely and  cost-effective manner.   Read the report and learn how to contrribute at  https://section809panel.org/

** On 7 December 2017, in testimony before the Senate Armed Services Committee, The Honorable Ellen M. Lord, USD (AT&L), identified several initiatives to reduce acquisition lead time by 50%, while significantly reducing acquisition costs. One such initiative is the Sole Source Streamlined (SSS) Toolbox hosted on the DAU Tools Page at  https://www.dau.edu/tools#All|All|Show All|recent|  For more information, contact the Learning Director for Contract Cost, Price, and Finance, Dr. Renee Butler, at [email protected], or 937-781-1041; or, the Learning Asset Manager, Professor Christy Watts, at [email protected], or 937-781-1053.

**​Is your organization thinking about using Other Transactions? Or maybe you already use this innovative contracting process for development of new weapon system prototypes.  DoD has just released a new "Other Transactions Guide for Prototype Projects" , Jan 2017, and has released a report to Congress on the "Assessment of Cost-Sharing in Other Transactions Agreements for Prototype Projects, March 2017.  Link to these documents

** Please plan to attend the DAU Alumni Association Annula Training Symposium on Tuesday, April 3, 2018.  The Honorable Ellen Lord, USD (A&S) is going to present "Restructuring the DoD Acquisition, Technology and Logistics Organization, and Chief Management Organization.  There will also be presentations on Other Transactions, Source Selection including VATEP and DoD Sole Source Streamlining Tools.  Get details and register at https://dauaa.org/

**Are you aware of the new DOD Instruction on Services Acquisition, dated January 2016?  DODI 5000.74

 - establishes policy, assigns responsibilities, and provides procedures for defining, assessing, reviewing, and validating requirements for the acquisition of services

 - establishes a simplified and flexible management framework for translating services requirements into stable, efficient, and effective acquisitions

 - authorizes services Decision Authorities consistent with statutory and regulatory requirements for the acquisitions of services, to tailor the procedures in this instruction to best achieve cost, schedule, and performance objectives

** Speaking of Services Acquisition, the Market Research Report Guide for Improving the Tradecraft in Services Acquisition was released in March 2017.

 

 

 

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Policies

DoD.gif.pngThis site follows policy and guidance from the DPC Defense Pricing and Contracting Site. 

Click here to visit the DPC site.

DPC Home page

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Documents / Contracting

Reverse Industry Day Presentation - IT Capabilities
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AbilityOne capability doc

Reverse Industry Day Presentation - Mailroom, Records Mgmt, and Document Destruction Capabilities
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AbilityOne capability doc

Reverse Industry Day Presentation - Admin and HR Support Capabilities
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AbilityOne capability doc

AbilityOne Representative (ABOR) List
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AbilityOne Representative (ABOR).

Combating Trafficking in Persons Program Management Office (CTIP PMO) Acquisition Resource Kit
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Summary

This kit is a set of resources designed for DoD acquisition personnel including contracting officers and contracting officer’s representatives, the senior procurement executive, and any other DoD personnel involved in contracting and procuration for the DoD. Each Platform has Action Cards which have videos, resource guides, one pagers, infographics, case studies, survivor stories, pocket cards, and other resources for acquisition personnel. The Resource Kit is designed to be a “grab and go” aid; it can be viewed from beginning to end or utilized to find a specific acquisition resource. There is also a searchable table of contents, glossary of terms, and other U.S. Government resources on preventing trafficking in government contracting. The five Platforms are: The Nature and Scope of Human Trafficking in Government Contracting Pre-Award Role and Responsibilities of Acquisition Personnel Post-Award Responsibilities of Acquisition Personnel Contract Performance Role and Responsibilities of Acquisition Personnel Contract Close-Out Role and Responsibilities of Acquisition Personnel

Mr. Tenaglia's Reading List Descriptions 14SEP2022
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Defense Pricing and Contracting | DAU Reading List Recommended Contributions; Mr. John Tenaglia, Principal Director, DPC

DAU Contracting Career Field Recommended Reading List
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Summary

Intended to assist Contracting and Acquisition professionals interested in broadening their professional knowledge and expertise. 14 September 2022 updates included.

Developing Pricing Leaders of the Future
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Article

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