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Skip Navigation LinksDiscussions List : Basis for award on a Maintenance BPA (AAP)

Started: 6/12/2018 1:16 PM
Picture Placeholder: KARREN CARRUTHERS
KARREN CARRUTHERS
Basis for award on a Maintenance BPA (AAP)

​We are trying to get a maintenance BPA in place for a Generator that supplies emergency power to our SCIF. We put out a SOW, held a site visit and got the quotes back. They were for 2 line items one for the actual maintenance contract and another for emergency calls. We didn't specify how we were awarding this BPA and now we have a problem. One vendor has a lower line 1 but a higher line 2 so I am at a stand still. 

Our question is how do you specify a basis for award on something like this where the contract amount will be a fixed price for the year and the service call price will be an hourly price? 

Also is there any way to salvage the solicitation we are currently working on?

We highly encourage comments, examples, feedback and continued discussion.

Picture Placeholder: KARREN CARRUTHERS
  • KARREN CARRUTHERS
/_layouts/15/images/person.gif" alt="Picture Placeholder: KARREN CARRUTHERS" />
KARREN CARRUTHERS

​We are trying to get a maintenance BPA in place for a Generator that supplies emergency power to our SCIF. We put out a SOW, held a site visit and got the quotes back. They were for 2 line items one for the actual maintenance contract and another for emergency calls. We didn't specify how we were awarding this BPA and now we have a problem. One vendor has a lower line 1 but a higher line 2 so I am at a stand still. 

Our question is how do you specify a basis for award on something like this where the contract amount will be a fixed price for the year and the service call price will be an hourly price? 

Also is there any way to salvage the solicitation we are currently working on?

We highly encourage comments, examples, feedback and continued discussion.

26/12/2018 1:16 PM6/12/2018 1:16 PMNoAsk the Community
27.980859375
4/27/2018 11:17 AM
Posted: 7/2/2018 6:23 PM
Picture: DONALD MANSFIELD
DONALD MANSFIELD

One way to evaluate a proposed price in your scenario is to use an estimated number of hours for emergency calls for evaluation purposes. The solicitation would have to disclose the estimate. As far as your current solicitation, you could "salvage" it by amending it to disclose the basis of award.

Picture: DONALD MANSFIELD
  • DONALD MANSFIELD
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DONALD MANSFIELD

One way to evaluate a proposed price in your scenario is to use an estimated number of hours for emergency calls for evaluation purposes. The solicitation would have to disclose the estimate. As far as your current solicitation, you could "salvage" it by amending it to disclose the basis of award.

KARREN CARRUTHERS5507/2/2018 6:23 PM7/2/2018 6:23 PM
7/27/2017 2:46 PM
Posted: 12/3/2018 12:44 PM
Picture Placeholder: MARK JENKINS
MARK JENKINS

(I know I'm late to the party on this, but I'm chiming in.) On what basis was the IGE formed regarding the emergency calls? Something must have been used to come up with a number. I imagine it would have been based on an estimated number of historical hours for emergency calls? You could use that as your evaluation standard when you amend the solicitation. Then, comparison w/ the IGE would be "apples to apples", and it could help support the price reasonableness determination. 

Picture Placeholder: MARK JENKINS
  • MARK JENKINS
/_layouts/15/images/person.gif" alt="Picture Placeholder: MARK JENKINS" />
MARK JENKINS

(I know I'm late to the party on this, but I'm chiming in.) On what basis was the IGE formed regarding the emergency calls? Something must have been used to come up with a number. I imagine it would have been based on an estimated number of historical hours for emergency calls? You could use that as your evaluation standard when you amend the solicitation. Then, comparison w/ the IGE would be "apples to apples", and it could help support the price reasonableness determination. 

KARREN CARRUTHERS55012/3/2018 12:44 PM12/3/2018 12:44 PM
9/26/2018 5:36 PM