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Contracting Officer's Representative (COR)

COR logo

WELCOME TO THE DOD COR COMMUNITY OF PRACTICE (COP)! 

This website is for all members of the COR community, to include CORs, program managers, contracting officers, contract specialists, COR supervisors, and Quality Assurance personnel such as COR Coordinators and Quality Assurance Program Coordinators. 

If you were a member of the previous COR Community prior to September 2023, please rejoin the COR CoP (membership did not carry over to the new website). If you are a COR who belongs to a federal civilian agency (such as FAA, VA, DHS, USPHS, etc.), FAI has the information relevant for federal COR requirements at https://www.fai.gov/certification/fac-cor.

769
Members

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Community Contacts

Cindy Baker - [email protected] - Community Leader
David Dotson - [email protected] - Community Leader
Ned Swanson - [email protected] - Community Leader

Feed / Contracting Officer's Representative (COR)

Question on contract extension due to government delay
0 Replies
View Discussion

I'm reaching out because I'm facing a situation where I need to extend a service contract by 7 to 11 months due government-driven delays related to security clearances and requested time to develop our draft methodology.

Here's a brief overview:
Our project has encountered significant hold-ups because the required security clearances took much longer than anticipated thereby causing compounded delays with the time schedule. We're considering using FAR 52.217-8 to extend the contract under the existing terms and rates.  The issue is that we need a 7-11 month extension, while the FAR only allows a six month extension.  Here's what the clause says as written in our terms and conditions:

"The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to

prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed six months. The CO may exercise the option by written notice to the Contractor within thirty calendar days prior to contract expiration"
 

Questions:

 

  1. Have you experienced extending a contract under similar circumstances where the delays were due to government actions? How did you approach it?
  2. We are also considering the potential use of FAR 52.217-9 alongside FAR 52.217-8 for a seamless extension. Have you used these clauses together before? If so, could you share how that worked out?
  3. Any advice on documenting these government-driven delays effectively to justify the extension, ensuring compliance with FAR and our agency policies?
  4. Are there any examples or guidance from your agency on extending contracts under exceptional circumstances that might aid our situation?

 

COR Office Hours
View Resource

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The COR Office Hours connects people, ideas, resources, and information

Virtual live event every Tuesday starting at 11:45 a.m. Eastern Time for one hour


Accessing the meeting:

  1. Select an internet browser.
  2. Copy and paste this meeting link: COR Office Hours meeting link
  3. Cancel out of the Teams pop-up and click on "Continue on this browser", which will then take you to the audio and video settings. Choose your settings and click on "Join now".

Please email [email protected] if you are experiencing problems joining the office hour or staying connected during each live session.

 

Past Recordings:  

DAU Web Event - COR Office Hours - Defense Acquisition University

 

Topics 

June 2024 COR Office Hours

Date Topic
06/04/2024 Government Quality Assurance
06/11/2024 Surveillance Woes
06/18/2024 PIEE Open Forum
06/25/2024 Accountability & CORs

 

May 2024 COR Office Hours

Date Topic
05/07/2024 Industry Perspective
05/14/2024

Confirming compliance with DFARS 252.204-7012 

Safeguarding Covered Defense Information and Cyber Incident Reporting

05/21/2024 Cost Voucher Reviews
05/28/2024 PIEE Open Forum
   


Apr 2024 COR Office Hours

Date Topic
04/02/2024 Resources for you!
04/09/2024 Good comms between CORs & KOs
04/16/2024 Collecting feedback for CPAR narratives
04/23/2024 PIEE Open Forum
04/30/2024 IGCE Demo

 

Mar 2024 COR Office Hours

Date Topic
03/05/2024 Foundations for New CORs
03/12/2024 CORs & Negotiations
03/19/2024 COR Postaward Surveillance Report - DPC
03/26/2024 COR Combat Trafficking In Persons (CTIP) Oversight Responsibilities
   

 

 

 

COR Management
View Resource

world people.jpg
 

Welcome to the COR Management information page that is for personnel 
who manage CORs and COR programs.

Best Practices

Annual CPARS Training

The DFAS COR Coordinator, Mr. Tim Whitman, also serves as the CPARS Focal Point for DFAS CORs. Every summer, he provides training specific to CPARS to help CORs with understanding the CPARS process and quality narrative writing. This has led to an increase of compliance with CPARS reporting and serves as a best practice.

COR Recognition

Quality Assurance Program Coordinator (QAPC) Ms. Toya Latimore originally created an annual award for CORs at Beale AFB. After moving on to Travis AFB, she started another COR Recognition Program. Watch this recording to hear about this program. If you are interested in starting an award program at your location for CORs who are stellar performers, contact Ms. Latimore at [email protected]. Current as of May 2024.

DHA SharePoint site for online resources

Sean Smith, COR Program Coordinator of the DHA Contracting Activity, shares an online resource in the following recording that is used to assist DHA CORs. If you have questions, contact him at [email protected]. Current as of May 2024.

 

 

COR QASP Reference
1 Replies
View Discussion

Are there any resources that list the types of COR reporting documents and when they should be used? And is there a list we can use for QASP references and what they mean?

I am updating the monthly report for a new contract which started 14 days ago on the 1st. Monthly report however is due on the 15th of every month. I am trying to input a COR status report where notes from a Kickoff Meeting are attached, but I cannot do this with an "other surveillance method" (meeting) since I  cannot find a QASP reference to fill that box in order to submit. I can't find definitions for each type of form and when it should be used and QASP references.

Discussions / Contracting Officer's Representative (COR)

Question on contract extension due to government delay
0 Replies
View Discussion
June 11, 2024 - 11:09pm
QUESTION

I'm reaching out because I'm facing a situation where I need to extend a service contract by 7 to 11 months due government-driven delays related to security clearances and requested time to develop our draft methodology.

SCENARIO
Here's a brief overview:
Our project has encountered significant hold-ups because the required security clearances took much longer than anticipated thereby causing compounded delays with the time schedule. We're considering using FAR 52.217-8 to extend the contract under the existing terms and rates.  The issue is that we need a 7-11 month extension, while the FAR only allows a six month extension.  Here's what the clause says as written in our terms and conditions:

"The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to

prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed six months. The CO may exercise the option by written notice to the Contractor within thirty calendar days prior to contract expiration"
 

Questions:

 

  1. Have you experienced extending a contract under similar circumstances where the delays were due to government actions? How did you approach it?
  2. We are also considering the potential use of FAR 52.217-9 alongside FAR 52.217-8 for a seamless extension. Have you used these clauses together before? If so, could you share how that worked out?
  3. Any advice on documenting these government-driven delays effectively to justify the extension, ensuring compliance with FAR and our agency policies?
  4. Are there any examples or guidance from your agency on extending contracts under exceptional circumstances that might aid our situation?

 

COMMENTS
COR QASP Reference
1 Replies
View Discussion
April 15, 2024 - 09:44pm
QUESTION

Are there any resources that list the types of COR reporting documents and when they should be used? And is there a list we can use for QASP references and what they mean?

SCENARIO

I am updating the monthly report for a new contract which started 14 days ago on the 1st. Monthly report however is due on the 15th of every month. I am trying to input a COR status report where notes from a Kickoff Meeting are attached, but I cannot do this with an "other surveillance method" (meeting) since I  cannot find a QASP reference to fill that box in order to submit. I can't find definitions for each type of form and when it should be used and QASP references.

COMMENTS
Wedekind, Mich… April 23, 2024 - 07:32pm

Here's how I would probably approach this; First seek to follow the methods described in the QASP...And if something is not adequately addressed in the QASP, then discuss the possible need for a change to the QASP with the Program Manager and the Contracting Officer. The ability to make adaptations and improvements to the QASP is the reason we describe it as a "Living Document".   

COR dollar threshold
1 Replies
View Discussion
January 24, 2024 - 03:52pm
QUESTION

What are the dollar thresholds for a level 1 COR.  I have thought it was up to 250K.  

SCENARIO
COMMENTS
Baker, Cindy February 7, 2024 - 06:48pm

There is no Level 1 COR for DoD IAW the application instruction, DoDI 5000.72. If the question is geared towards the Federal Acquisition Certification for Contracting Officer’s Representatives (FAC-COR) program, then please refer to Contracting Officer's Representative (FAC-COR) | FAI.GOV. FAI provides information for CORs who work for federal civilian agencies (not DoD). 

Request Is CIND 001 the correct certification for Contract Property Management? AKA "Industrial Contract Property Management Credential".
1 Replies
View Discussion
October 11, 2023 - 03:50pm
QUESTION
SCENARIO
COMMENTS
Lucius, Tommie October 16, 2023 - 09:52pm

Industrial Contract Property Management Credential provides foundational knowledge that is critical to understanding the overall management of Government contract property, to include Government and contractor roles and responsibilities. The credential provides an overview of the Government property-related regulations and DoD instructions and how they are applied. This credential is primarily targeted to acquisition professionals, Industrial Contract Property Management Specialists, Industrial Property Clearance Specialists, Property Book Officers, and others seeking knowledge in the area of Industrial Contract Property Management

More information

https://media.dau.edu/media/t/1_zuaabc3r 

https://icatalog.dau.edu/onlinecatalog/CredentialConceptCard.aspx?crs_id=21 

Post Award Labor Tripwire Calculation
0 Replies
View Discussion
August 23, 2023 - 06:05pm
QUESTION

​Could you please consider addressing Post-Award Tripwire Calculations at a future COR Office Hours?  Tripwires were discussed a earlier this summer but the presenter did not go into detail on the 15% Post Award Labor Variance Tripwire.  It would be useful to see an excel spreadsheet (if one is used) and an example from a fake invoice.  I don't even think it is done the same way across our command, it would be interesting to see other (perhaps better) ways of performing this monthly task.  You could show calculations for the other post award tripwires like ODC and Labor Rate as well.  Sharing the xlxs file would be great.

SCENARIO
COMMENTS
Grading for Non-conformances
0 Replies
View Discussion
August 17, 2023 - 09:07am
QUESTION

​Question for the COR's, in your QASP's on service contracts how do you all determine non-comformances grades between the FAR's , minor, major, and critials. Do you use some kind of matrix to assist? We are a service contract for aircraft maintenance and aircraft operations, with contractors working for an FMS unit and the USAF. Any help in this matter would be greatly appricated. 

SCENARIO
COMMENTS
Status Report Submission and Approval Policy/Guidance
2 Replies
View Discussion
August 17, 2023 - 07:58am
QUESTION

Does anyone know if there is any policy/guidance that requires the submission of the COR Status Report  in PIEE-SPM no later than a certain date?

Also, is there policy/guidance for how long the PCO/Contract Specialist has to approve the Status Report? ​

SCENARIO
COMMENTS
Content Author… August 17, 2023 - 08:48am

Thank you Cindy. That is what I am finding. I looked through all of those and the AFARS and Army Contracting Command (ACC) Acquisition Instructions (since we are part of ACC) and did not see anything. Was just double checking with the community before we set a local policy. 

Content Author… August 17, 2023 - 08:33am

Hi Don. At the DoD level, DFARS 201.602-2(d), DFARS PGI 201.602-2(d), the DoD COR Guidebook, and DoDI 5000.72 are silent and do not direct the amount of time approval is required for this report in SPM. Agencies, services, or commands may supplement these documents with their own policies. ​

CTIP Monitoring - SPM COR Delegation Letter
0 Replies
View Discussion
August 16, 2023 - 11:18am
QUESTION

Hello. Can someone please advise if the "Combating Trafficking in Persons" box is being checked in the SPM COR Delegation Letters for the CORs in your agency, if the contract is not OCONUS?  If the box is being checked, can you please advise how CTIP monitoring is being performed?  Particularly, if a QASP is not required. ​

SCENARIO
COMMENTS

Events / Contracting Officer's Representative (COR)

COR Office Hours Videos
View Event

The videos of all past COR Office Hours are available here

COR Office Hours Videos
COR Office Hours Events
View Event

A listing of all future and past COR Office Hours events is available here.

COR Office Hours Events

Announcements / Contracting Officer's Representative (COR)

Upcoming learning opportunities for Services
View Announcement

Lifelong learning helps our professional development throughout our career. Here are two instructor-led training opportunities to help your growth! Click on the link and then the button "Apply for this training" in the top right corner of the screen.

ACQ 265 is a class that provides live instruction coupled with working with fellow learners on a services scenario using the DoD 7-step process. Check it out at ACQ 265V Mission-Focused Services Acquisition (dau.edu)

ACQ 305 is another class that provides live instruction coupled with working with various functional areas on an IT services scenario using the DoD 7-step process. A virtual class from May 5 - 9 is available at ACQ 305 Services Acquisition Management Office (dau.edu). Sign-up now before seats are all booked up.

 

2024 DAU Acquisition Update
View Announcement


  Keep up on your lifelong learning; join DAU's 2024 Acquisition Update where there are topics for everybody! The Acquisition Update is an annual tradition where DoD members can hear from various functional leaders and officials about the latest and greatest in acquisition.

 

2024 DAU Acquisition Update event info
Training on GSA's new IGCE tool in the Dec 5th COR Office Hour
View Announcement

GSA's IGCE tool has moved from Acquisition Gateway to buy.gsa.gov as of the end of November and the tool now has different functionality. The GSA personnel who have been working on the new tool will be providing a demo of the tool's different functions in the Dec 5th COR Office Hour. All COR Office Hours are recorded and those recordings can be accessed in the Events tab at https://www.dau.edu/cop/cor.

Dec 5th COR Office Hour
Training on PIEE
View Announcement

​Do you need training on the different modules in PIEE? Check out the DoD Procurement Toolbox where you can access the training slides and recordings of past training events. If you have to process contractor billing, check out the training on WAWF. DoD Procurement Toolbox

New office hour for Government Property!
View Announcement

​DAU has started a brand new office hour called the Government Property Matters. The first live session will be on Thursday, August 4th from 11 a.m. - noon Eastern Time. More info is available at 
https://www.dau.edu/event/Government_Property_Matters_8_4

COR CoP Calendar now listing scheduled office hour topics.
View Announcement

​You asked for it... here it is!  The COR CoP Calendar will now list scheduled topics for future COR office hour sessions.

Level-up your market research
View Announcement

​Are you interested in doing market research differently? Check out the new guide from MITRE that provides though-provoking ideas on how to conduct market research in a different way. The guidebook is available in the following link: 2022 Guidebook


NISP Contract Classification System
View Announcement

If you have contracts that fall under this system, stay on top of future changes by going to https://www.dcsa.mil/is/nccs/ Click on NCCS Training Materials to learn about various roles and the NCCS User Guide that will be issued soon. 

NCCS is the one-stop-shop for processing and distribution of contract security classification specifications for contracts requiring access to classified information.

Resources / Contracting Officer's Representative (COR)

COR Office Hours

publicize.jpeg

The COR Office Hours connects people, ideas, resources, and information

Virtual live event every Tuesday starting at 11:45 a.m. Eastern Time for one hour


Accessing the meeting:

  1. Select an internet browser.
  2. Copy and paste this meeting link: COR Office Hours meeting link
  3. Cancel out of the Teams pop-up and click on "Continue on this browser", which will then take you to the audio and video settings. Choose your settings and click on "Join now".

Please email [email protected] if you are experiencing problems joining the office hour or staying connected during each live session.

 

Past Recordings:  

DAU Web Event - COR Office Hours - Defense Acquisition University

 

Topics 

June 2024 COR Office Hours

Date Topic
06/04/2024 Government Quality Assurance
06/11/2024 Surveillance Woes
06/18/2024 PIEE Open Forum
06/25/2024 Accountability & CORs

 

May 2024 COR Office Hours

Date Topic
05/07/2024 Industry Perspective
05/14/2024

Confirming compliance with DFARS 252.204-7012 

Safeguarding Covered Defense Information and Cyber Incident Reporting

05/21/2024 Cost Voucher Reviews
05/28/2024 PIEE Open Forum
   


Apr 2024 COR Office Hours

Date Topic
04/02/2024 Resources for you!
04/09/2024 Good comms between CORs & KOs
04/16/2024 Collecting feedback for CPAR narratives
04/23/2024 PIEE Open Forum
04/30/2024 IGCE Demo

 

Mar 2024 COR Office Hours

Date Topic
03/05/2024 Foundations for New CORs
03/12/2024 CORs & Negotiations
03/19/2024 COR Postaward Surveillance Report - DPC
03/26/2024 COR Combat Trafficking In Persons (CTIP) Oversight Responsibilities
   

 

 

 

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COR Management

world people.jpg
 

Welcome to the COR Management information page that is for personnel 
who manage CORs and COR programs.

Best Practices

Annual CPARS Training

The DFAS COR Coordinator, Mr. Tim Whitman, also serves as the CPARS Focal Point for DFAS CORs. Every summer, he provides training specific to CPARS to help CORs with understanding the CPARS process and quality narrative writing. This has led to an increase of compliance with CPARS reporting and serves as a best practice.

COR Recognition

Quality Assurance Program Coordinator (QAPC) Ms. Toya Latimore originally created an annual award for CORs at Beale AFB. After moving on to Travis AFB, she started another COR Recognition Program. Watch this recording to hear about this program. If you are interested in starting an award program at your location for CORs who are stellar performers, contact Ms. Latimore at [email protected]. Current as of May 2024.

DHA SharePoint site for online resources

Sean Smith, COR Program Coordinator of the DHA Contracting Activity, shares an online resource in the following recording that is used to assist DHA CORs. If you have questions, contact him at [email protected]. Current as of May 2024.

 

 

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COR Training

training

 

Initial Training

Learning Opportunity Description

CLC 106 COR with a Mission Focus
 
Initial training required for Type A CORs

CLC 222 COR Online Training   
     
Initial Training required for Types B and C CORs

DoD 0020 CTIP for Acquisition & Contracting 
       
Initial Training required for all CORs

CORs in a Contingency Environment
 
Required when applicable


Refresher Training

Learning Opportunity Description

DoD 0020 CTIP for Acquisition & Contracting
 
Refresher Training required every 3 years for all CORs.

COR Office Hours
 
Recommended weekly live event series that connects the COR community to people, ideas, resources, and information.

Government Property Matters
 
Recommended monthly live event series that helps DoD professionals better understand Government property requirements in relation to DoD acquisitions. 
Let's Talk Contracting: Digital and Cyber Office Hours Recommended monthly live event series for digital and cyber efforts.

WSC 027 Virtual Augmentation Workshop for the COR Course CLC 222  
 
Recommended for CORs and provides ten hours of refresher training.

ACQ 265 and ACQ 305
 

Recommended for CORs who work service contracts.
 

DAU Open Enrollment Workshops
 
Recommended to provide refresher training for the individual COR.

ACQ 0061 IGCE for Services
 
Recommended to learn about government estimates.

CON 0150 Category Management Overview
 
Recommended to learn about the world of category management.

Federal Acquisition Institute (FAI) training opportunities
 
Recommended for training opportunities at the federal level. Sign up for email updates at https://public.govdelivery.com/accounts/USFAI/subscriber/new


How Do I?
 

  Complete cost voucher reviews:  https://media.dau.edu/media/t/1_w9mrn3z3
 
  Use GSA's IGCE Tool:  https://media.dau.edu/media/t/1_q285704z

 

 

 

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COR Policy and Guidance

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This page provides a listing of statutory requirements, policy, and guidance documents identified as being essential in providing effective and successful mission support.

 


 

DoD Instruction 5000.72: DoD Standard for COR Certification

Link to DODI 5000.72

 

DoD COR Guidebook

DoD COR Guidebook Link

 

Defense Contingency COR Handbook (DCCORH)

Link to DDORHDDORH Addendum link

 

 

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COR Lessons Learned

COR Lesssons Learned COR  Lessons Learned

This page provides information relating to lessons learned from the field as well as from judicial and non-judicial cases involving CORs.

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Procurement Integrated Enterprise Environment (PIEE)

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Contracting Officer's Representative (COR) Homepage

            

Welcome to the DoD COR Community of Practice (CoP)! 

  This website is for all members of the COR community, to include CORs, program managers, contracting officers, contract specialists, COR supervisors, and Quality Assurance personnel such as COR Coordinators and Quality Assurance Program Coordinators. 

  Please log in by clicking on the 'Sign In' button in the top right corner and click the blue 'Join this Community' button. If you are interested in participating in the discussions in any section, ensure you have joined as a member and are logged in. If you are already a member, let's hear from you!  



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Communities
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Documents / Contracting Officer's Representative (COR)

COR Office Hours - Cybersecurity
Document Type:
Document
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Cybersecurity presentation in the COR Office Hours held on 9/28/2021

COFC Case - Evidence of Bad Faith of the COR
Document Type:
Document
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Court of Federal Claims case where there was clear evidence of bad faith on the COR's part, especially on page 9.

DoD 5010.12-M Procedures for the Acquisition and Management of Technical Data
Document Type:
Document
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DoD 5010.12-M Procedures for the Acquisition and Management of Technical Data. Describes how to fill and use the DD Form 1423 - Contract Data Requirements List (DCRL) as an exhibit on a contract.

COR Office Hours
Document Type:
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Virtual Office Hours every Tuesday starting at 11:45 a.m. Eastern Time for one hour. The COR Office Hours connects people, ideas, resources and information.

GAO Protest - Late Proposal Submission
Document Type:
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GAO decision on a protest for a proposal submission on the KC-X tanker modernization program.

Data Item Description (DID) and CDRL links
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These are links to the web sites and resources we discussed during COR CoP office hour on 7/18/2023.

4 Steps for COR Success
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Helpful guide for new CORs

GAO Study - Opportunities to improve TRICARE contract transitions
Document Type:
Page Link
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GAO study on contract transitions for TRICARE managed care support contracts and recommended improvements for future contract transitions.

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