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Contracting Officer's Representative (COR)

This Community supports you and other COR community members by providing a central clearinghouse of knowledge and learning assets as well as facilitates the sharing of best practices and lessons learned within the COR discussion area. Additionally, the community serves as a collaborative resource to aid learners with the new online COR course. Your participation is appreciated and necessary to increase the information knowledge base within the COR CoP. 

Members

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Community Contacts

Kevin Linden - Community Owner
Bryan Johns - Community Leader
David Dotson - Community Leader
Cindy Baker - Community Leader

Feed / Contracting Officer's Representative (COR)

COR Office Hours Events
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A listing of all future and past COR Office Hours events is available here.

COR Office Hours Events
COR Office Hours Videos
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The videos of all past COR Office Hours are available here

COR Office Hours Videos
Training on GSA's new IGCE tool in the Dec 5th COR Office Hour
View Announcement

GSA's IGCE tool has moved from Acquisition Gateway to buy.gsa.gov as of the end of November and the tool now has different functionality. The GSA personnel who have been working on the new tool will be providing a demo of the tool's different functions in the Dec 5th COR Office Hour. All COR Office Hours are recorded and those recordings can be accessed in the Events tab at https://www.dau.edu/cop/cor.

Dec 5th COR Office Hour
COR Training
View Event

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Initial Training

Learning Opportunity Comments
CLC 106 COR with a Mission Focus Initial training required for Type A CORs
CLC 222 COR Online Training         Initial Training required for Types B and C CORs
DoD 0020 CTIP for Acquisition & Contracting         Initial Training required for all CORs
CORs in a Contingency Environment Required when applicable

Refresher Training

Learning Opportunity Comments
DoD 0020 CTIP for Acquisition & Contracting Refresher Training required every 3 years for all 
CORs.
COR Office Hours Recommended weekly live event series that connects the COR community to people, ideas, resources, and information.
WSC 027 Virtual Augmentation Workshop for the COR Course CLC 222   Recommended for CORs and 
provides ten hours of refresher training.
DAU Open Enrollment Workshops Recommended to provide refresher 
training for the individual COR.
ACQ 0061 IGCE for Services Recommended to learn about government estimates.
CON 0150 Category Management Overview Recommended to learn about the world of category management.

 

Discussions / Contracting Officer's Representative (COR)

Request Is CIND 001 the correct certification for Contract Property Management? AKA "Industrial Contract Property Management Credential".
1 Replies
View Discussion
QUESTION SCENARIO
Lucius, Tommie October 16, 2023 - 09:52pm

Industrial Contract Property Management Credential provides foundational knowledge that is critical to understanding the overall management of Government contract property, to include Government and contractor roles and responsibilities. The credential provides an overview of the Government property-related regulations and DoD instructions and how they are applied. This credential is primarily targeted to acquisition professionals, Industrial Contract Property Management Specialists, Industrial Property Clearance Specialists, Property Book Officers, and others seeking knowledge in the area of Industrial Contract Property Management

More information

https://media.dau.edu/media/t/1_zuaabc3r 

https://icatalog.dau.edu/onlinecatalog/CredentialConceptCard.aspx?crs_id=21 

Post Award Labor Tripwire Calculation
0 Replies
View Discussion
QUESTION SCENARIO
QUESTION

​Could you please consider addressing Post-Award Tripwire Calculations at a future COR Office Hours?  Tripwires were discussed a earlier this summer but the presenter did not go into detail on the 15% Post Award Labor Variance Tripwire.  It would be useful to see an excel spreadsheet (if one is used) and an example from a fake invoice.  I don't even think it is done the same way across our command, it would be interesting to see other (perhaps better) ways of performing this monthly task.  You could show calculations for the other post award tripwires like ODC and Labor Rate as well.  Sharing the xlxs file would be great.

SCENARIO
Grading for Non-conformances
0 Replies
View Discussion
QUESTION SCENARIO
QUESTION

​Question for the COR's, in your QASP's on service contracts how do you all determine non-comformances grades between the FAR's , minor, major, and critials. Do you use some kind of matrix to assist? We are a service contract for aircraft maintenance and aircraft operations, with contractors working for an FMS unit and the USAF. Any help in this matter would be greatly appricated. 

SCENARIO
Status Report Submission and Approval Policy/Guidance
2 Replies
View Discussion
QUESTION SCENARIO
QUESTION

Does anyone know if there is any policy/guidance that requires the submission of the COR Status Report  in PIEE-SPM no later than a certain date?

Also, is there policy/guidance for how long the PCO/Contract Specialist has to approve the Status Report? ​

SCENARIO
Content Author… August 17, 2023 - 08:48am

Thank you Cindy. That is what I am finding. I looked through all of those and the AFARS and Army Contracting Command (ACC) Acquisition Instructions (since we are part of ACC) and did not see anything. Was just double checking with the community before we set a local policy. 

Content Author… August 17, 2023 - 08:33am

Hi Don. At the DoD level, DFARS 201.602-2(d), DFARS PGI 201.602-2(d), the DoD COR Guidebook, and DoDI 5000.72 are silent and do not direct the amount of time approval is required for this report in SPM. Agencies, services, or commands may supplement these documents with their own policies. ​

CTIP Monitoring - SPM COR Delegation Letter
0 Replies
View Discussion
QUESTION SCENARIO
QUESTION

Hello. Can someone please advise if the "Combating Trafficking in Persons" box is being checked in the SPM COR Delegation Letters for the CORs in your agency, if the contract is not OCONUS?  If the box is being checked, can you please advise how CTIP monitoring is being performed?  Particularly, if a QASP is not required. ​

SCENARIO
Small Business Set Asides for IDIQ Fixed Price Contracts
2 Replies
View Discussion
QUESTION SCENARIO
QUESTION

​1. What are the rules on Small Business Set Asides for IDIQ contracts?  2. Are they mandatory for all of IDIQ types of contracts?  3. Is there a dollar threshold where they must be used?  4. What about situations when you contract is pretty small only a few people like 8 contractors and the Small Business Set Aside Clause is used?  5. Should the Small Business Clause be used for small contracts of 10 FTEs or less?  6. Does the small business set aside always get 25% of the contract?

7. What happens after a contract award if there was a mistake in the hours of an IDIQ contract and the small business clause was used.  Can you do a mod to increase the hours?  8. What impact does a mod increasing hours for an IDIQ contract with a small business clause have on both the main contractor and the small business contractor?

SCENARIO
Content Author… August 17, 2023 - 09:26am

Hi Marsha. Don provided great suggestions to assist you with your inquiry. Most of these questions are rather nuanced and a verbal discussion in CONnect Live would be of value. Note some IDIQs have ordering procedures, which may address small business set-asides; check to see if your IDIQ has one. 

A valuable learning asset relating to small business was created for one of Contracting's foundational classes CON 1200V. I recommend reviewing the content in this asset to learn about small business. Check out this asset at Small Business Socioeconomic Programs and Goals - Unit 08: Small Business Act Contracting Requirements (dau.edu)

Content Author… August 17, 2023 - 08:08am

I cannot answer your question but it might be helpful for you to post this in the Small Business COP at Pages - Small Business Community Homepage (dau.edu) or you could ask this question at the CONnect Live! weekly office hours (DAU Event - CONnect Live!). Description from the DAU Events page "CONNECT Live is where contracting professionals learn from each other. Ask questions, share best practices, discover valuable tools & resources, and so much more. Nothing is off limits. Best of all, it is a place where contracting professionals can connect with each other, and leverage our collective contracting knowledge."

Using MS Lists for COR Management
1 Replies
View Discussion
QUESTION SCENARIO
QUESTION

Hi, 

I would like to create a template for COR management using MS Lists. What are you currently using? MS Lists allows for automatic notifications and a few other automations as well. What kind of notification would you like to automate so that you are getting emails based on one of the columns?

SCENARIO
Content Author… August 17, 2023 - 11:18am

HI Hector! I like this idea and have a few questions/thoughts. Might you be available to chat sometime? My email is [email protected] and office is 850-881-4082.

 Thanks,  

  Jerry

Monthly Report's
1 Replies
View Discussion
QUESTION SCENARIO
QUESTION

​Hello Community - Is there a handbook/guide to how to fill out the monthly report in PIEE/SPM each month? I have a KO that is having several issues with what the COR's are submitting on those reports each month. Thank you.

SCENARIO

Events / Contracting Officer's Representative (COR)

COR Office Hours Events
View Event

A listing of all future and past COR Office Hours events is available here.

COR Office Hours Events
COR Office Hours Videos
View Event

The videos of all past COR Office Hours are available here

COR Office Hours Videos

Announcements / Contracting Officer's Representative (COR)

Training on GSA's new IGCE tool in the Dec 5th COR Office Hour
View Announcement

GSA's IGCE tool has moved from Acquisition Gateway to buy.gsa.gov as of the end of November and the tool now has different functionality. The GSA personnel who have been working on the new tool will be providing a demo of the tool's different functions in the Dec 5th COR Office Hour. All COR Office Hours are recorded and those recordings can be accessed in the Events tab at https://www.dau.edu/cop/cor.

Dec 5th COR Office Hour
COR CoP Calendar now listing scheduled office hour topics.
View Announcement

​You asked for it... here it is!  The COR CoP Calendar will now list scheduled topics for future COR office hour sessions.

Level-up your market research
View Announcement

​Are you interested in doing market research differently? Check out the new guide from MITRE that provides though-provoking ideas on how to conduct market research in a different way. The guidebook is available in the following link: 2022 Guidebook

NISP Contract Classification System
View Announcement

If you have contracts that fall under this system, stay on top of future changes by going to https://www.dcsa.mil/is/nccs/ Click on NCCS Training Materials to learn about various roles and the NCCS User Guide that will be issued soon. 

NCCS is the one-stop-shop for processing and distribution of contract security classification specifications for contracts requiring access to classified information.

DAU is listening to your feedback!
View Announcement

​Thank you to all who have provided feedback in the COR Office Hours through the surveys specific to each week. We are analyzing that information on a regular basis.

Based on survey feedback, a video was created and placed towards the top of the main page of the COR CoP to help you navigate through the CoP. As a result, we will not need to cover that at the beginning of each COR Office Hour. 

Also, if your agency or organization would like live instructor-led training for CORs (virtual or in-person), contact the cognizant Associate Dean for Outreach and Mission Assistance (ADOMA) for your geographical area. ADOMA contact info

Feedback needed on DAU's new draft website
View Announcement

Calling all members of the COR community. Your feedback is needed on DAU's new draft website that is currently in early design phase.

Copy and paste the following link into your browser:  https://www.uat.dau.edu. Please browse this beta website and share your thoughts by clicking the Feedback tab in the bottom left corner of the screen. 

March 15th PIEE Demonstration
View Announcement

​Interested in learning more about PIEE? Keith Stern, Army Contracting Command Procurement Analyst, will present the essentials of PIEE and its modules on March 15th at 1 p.m. ET. 

Register for this live virtual event at DAU Event - COR PIEE Demonstration walk-through

Customer/user surveys requested
View Announcement

A COR community member is asking for examples of customer/user surveys on service contracts that are used as a surveillance method in monitoring the contractor's performance. If you use surveys on any of your contracts, please send them to COR CoP Moderator, Cindy Baker, at [email protected]. The COR Office Hours scheduled for Jan 31st will be discussing this surveillance method. 

Resources / Contracting Officer's Representative (COR)

COR Training

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Initial Training

Learning Opportunity Comments
CLC 106 COR with a Mission Focus Initial training required for Type A CORs
CLC 222 COR Online Training         Initial Training required for Types B and C CORs
DoD 0020 CTIP for Acquisition & Contracting         Initial Training required for all CORs
CORs in a Contingency Environment Required when applicable

Refresher Training

Learning Opportunity Comments
DoD 0020 CTIP for Acquisition & Contracting Refresher Training required every 3 years for all 
CORs.
COR Office Hours Recommended weekly live event series that connects the COR community to people, ideas, resources, and information.
WSC 027 Virtual Augmentation Workshop for the COR Course CLC 222   Recommended for CORs and 
provides ten hours of refresher training.
DAU Open Enrollment Workshops Recommended to provide refresher 
training for the individual COR.
ACQ 0061 IGCE for Services Recommended to learn about government estimates.
CON 0150 Category Management Overview Recommended to learn about the world of category management.

 

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COR Policy and Guidance

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This page provides a listing of statutory requirements, policy, and guidance documents identified as being essential in providing effective and successful mission support.

 


 

DoD Instruction 5000.72: DoD Standard for COR Certification

Link to DODI 5000.72

 

DoD COR Guidebook

DoD COR Guidebook Link

 

Defense Contingency COR Handbook (DCCORH)

Link to DDORHDDORH Addendum link

 

 

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COR Office Hours

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Virtual Office Hours every Tuesday starting at 11:45 a.m. Eastern Time for one hour.

The COR Office Hours connects people, ideas, resources and information.

Accessing the meeting:

  1. Select an internet browser.
  2. Copy and paste this meeting link: COR Office Hours meeting link
  3. Cancel out of the Teams pop-up and click on "Continue on this browser", which will then take you to the audio and video settings. Choose your settings and click on "Join now".

Please email [email protected] if you are experiencing problems joining the office hour or staying connected during each live session.

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COR Samples and Tools

COR Samples and Tools pageCOR Samples and Tools

A variety of samples and tools exist to help you with completing your COR responsibilities more effectively.

Look for them on this page.

You may submit your own favorite sample, tool or best practice!

                                                 Click here to view list and select NEW to add your tool!

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COR Lessons Learned

COR Lesssons Learned COR  Lessons Learned

This page provides information relating to lessons learned from the field as well as from judicial and non-judicial cases involving CORs.

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COR Management

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Welcome to the COR Management information page

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Procurement Integrated Enterprise Environment (PIEE)

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Contracting Officer's Representative (COR) Homepage

            

Welcome to the DoD COR Community of Practice (CoP)! 

  This website is for all members of the COR community, to include CORs, program managers, contracting officers, contract specialists, COR supervisors, and Quality Assurance personnel such as COR Coordinators and Quality Assurance Program Coordinators. 

  Please log in by clicking on the 'Sign In' button in the top right corner and click the blue 'Join this Community' button. If you are interested in participating in the discussions in any section, ensure you have joined as a member and are logged in. If you are already a member, let's hear from you!  

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Documents / Contracting Officer's Representative (COR)

COR CoP CPARS
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CPARS Training slides used by DFAS for their CORs.

Sample Quality Assurance Tracker
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An example of how to track and manage CORs.

CPARS_Quality Narrative Writing
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CPARS_Quality Narrative Writing

PowerPoint Presentation
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Acceptor training for WAWF/PIEE from NAVSEA

Implementation of Performance Based Metrics in Cybersecurity
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Slides used in the Dec 14th, 2021 COR office hours. Helpful to better understand Cybersecurity requirements.

AF Checklist for_Acquisition_of_Services
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Oversight in the Age of COVID
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Presentation slides used in the COR Office Hours by Ms. Sabrina Caldwell on 7 Dec 2021.

AF COR Inspection Questions
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AF COR Inspection Questions

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