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Dec 22
2021 - Program Updates and Year in Review

Dear Team –


The pandemic and the challenges it has introduced, can sometimes make it feel as if we are frozen in time. But yet, here we are already at the end of 2021. While business is not fully back to normal and we have not had the opportunity to meet in person for far too long, I can't thank you enough for your continued tireless work during the year. All of the success we have had in improving the practice of DMSMS and parts management is due entirely to you and it has positioned us for some big achievements in 2022.


DMSMS and parts management activities have received a significant boost in visibility and resources due to a collaboration with the Defense Microelectronics Cross-Functional Team (DMCFT), established by the Deputy Secretary of Defense to "develop a DoD strategy, implementation, and transition plan that will minimize vulnerabilities within the Department's microelectronic supply chain."  Common goals enable this collaboration.  The microelectronics community spends billions of dollars to make life-of-need buys and to resolve DMSMS issues; proactive DMSMS management and informed parts selection will help reduce those expenditures.


One very significant result of this collaboration has been the development of a proposal to fund the establishment of an Enterprise Parts Management System (EPMS).  The EPMS would provide information on current and projected microelectronics usage throughout DoD as well as all pertinent characteristics of the supply chain for those items.  While this system would assist the microelectronics community in achieving its vision of assured access to the microelectronics needs of the warfighter, it would also provide important capabilities to our community.  The EPMS would enable us to better forecast and manage DMSMS issues and it would allow supply chain risk considerations to be more effectively used in parts selection.  Although building this coalition and championing the EPMS have consumed significant resources in 2021, the DMSMS and parts management communities are now better positioned to pursue their strategic objectives in 2022. 


In addition to the work with the DMCFT, there has been quite a bit of effort underway regarding policy and guidance:


  • A major update to the SD-19 Parts Management Guide should be available in the spring of 2022.  The expanded document provides much more thorough guidance for a program office to evaluate a contractor's parts management process as well as assess the adequacy of parts management performance when used in conjunction with MIL STD 3018, Parts Management, MIL STD 3018, which is also being revised.  While several changes are being made, the most important will eliminate exclusions on commercial-off-the-shelf (COTS) and non-developmental items which seriously impaired its utility.  New changes will also reference a COTS assembly management plan.  An updated version of the SD-23, the Department of Defense Item Reduction Program, is also near completion.


  • The DoD Manual for implementing the DMSMS implementing DoDI 4245.15 has completed informal coordination and formal coordination has started.  We expect publication some time in 2022. Another update of the SD-22 is also planned for the spring of 2022.  It will add best practices associated with the DMSMS community's uses of and contributions to product and technology roadmaps.


  • A revised version of the SD-26 is also expected in the spring of 2022.  That revision will primarily add complementary parts management contract language; small changes to the DMSMS content (e.g., a more comprehensive introduction and a potential reorganization for usability) are anticipated.  The new parts management subject matter will focus on a parts management plan.  Once the revised SD-26 is published, work will begin on developing more extensive and innovative parts management content.  Further efforts on this strategic objective may measure the extent to which the language appears in meaningful ways in contracts.  DAU may also create a contracting tool using this information as a model.


  • An Electronic COTS Assembly Selection Checklist was released.  The checklist establishes guidance on common procedures used by both the Parts Management and DMSMS communities for selecting COTS assemblies throughout the entire program life cycle.  The checklist would be used to rank parts based on the answers to questions about the part's pedigree, material and process data, supportability, life cycle, construction analysis data, reliability information, and testability.


  • DAU is prototyping a new approach for the use of communities of practice to share information and dialog with practitioners about high interest subject matter areas.  The DMSMS and Parts Management knowledge sharing portals will be test cases for this new initiative. In addition, the DAU Parts and Material Life-cycle Management credential originally scheduled for deployment in September 2021, will be available in 2022. 


As you know, out Parts and Material Management Conference is rescheduled for March 7-10 in Aurora, CO.  I am anxious to see you all again in person.  I look forward to discussing all of the above with you tomorrow.  


Most importantly, I hope you have a super holiday season and my very best wishes for a spectacular New Year!!




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