Jay Mandelbaum and Christina Patterson writes about leverage technology insertion and DMSMS issues in their recent post "Be Strategic! Leverage Technology Insertion and Refreshment on DMSMS Issues" on the DAU Logistics Blog. This blog post highlights the tactical approaches, costs, strategic approaches, and methods on improving transparency and communication to tackle DMSMS issues. Click here to read the full blog aritcle!
The DoD Instruction 4245.15 Diminishing Manufacturing Sources and Material Shortages (DMSMS) Management requires programs to report discontinuation notices and resolutions, with a requirement to “…share information on DMSMS issues and resolutions within 10 business days of occurrence among all DoD Components using the Government Industry Data Exchange Program (GIDEP) and collaborate on resolutions where feasible.” When done right, the net result includes reduced costs, improved program schedules, improved readiness, increased collaboration, enhanced communication, and other process efficiencies. Not only is it a requirement, it is truly a powerful enabler of enhanced weapon system availability!For those who may not be familiar with the Government Industry Data Exchange Program (GIDEP), permit me to share a few highlights from their website: “GIDEP is a cooperative activity between government and industry participants seeking to reduce or eliminate expenditures of resources by sharing technical information. Since 1959, over $2.1 Billion in prevention of unplanned expenditures has been reported.” When it comes to Diminishing Manufacturing Sources and Material Shortages (DMSMS), and counterfeit parts prevention, if you're not already familiar with GIDEP, you need to be. Several additional resources are readily available, including:
In addition to quarterly training, GIDEP clinics, and GIDEP Regional Outreach Workshops (GROWs), their web-based on-line training modules offer high-impact, real-time, no-cost insights into the GIDEP program, types of data, and products and services. They include:
Finally, if you’re looking for a comprehensive listing of DMSMS and parts management resources, references, and learning assets check out my recent March 2021 DAU LOG Blog post entitled “Quick Reference DMSMS & Parts Management Resources.”
take a few minutes to read over our newest Defense Standardization Program
Journal edition (January-April 2021). There are great articles about Parts and
Material Lifecycle Management that you won't want to miss! You can find the latest
DSJ by clicking here.
Bill Kobren writes about the new SD-22 DMSMS Guidebook in his recent post "Revised SD-22 DMSMS Guidebook Now Available" on the DAU Logistics Blog. This blog post highlights the release of the revised SD-22 Guidebook and features announcements from the DoD DMSMS Lead and ASSIST which discuss several strategic operational processes that have been incorporated into the DMSMS management steps and DMSMS best practices. Additionally, the article provides with a list of related resources. Click here to read his full post!
The Office of the Under Secretary of Defense for Research and Engineering approved DoDI 5000.88, Engineering of Defense Systems on November 18, 2020. This policy document covers systems engineering, and other engineering disciplines, in the development of DoD systems which aligns with industry best practices.
Effective parts management is an important contributor to the long-term success of any program, because the end-item's reliability, maintainability, and supportability is dependent on the parts the comprise it.
One key feature of this DoD Policy document is the emphasis on the importance of implementing processes for Parts Management, standardization, and DMSMS and obsolescence issues, and requiring that a parts management process is used during parts selection.
Per Section 3.6.f, Parts Management:
"The Program Manager (PM) will ensure that a parts management process is used for the selection of parts during design to consider the life cycle application stresses, standardization, technology (e.g., new and ageing), reliability, maintainability, supportability, life cycle cost, and diminishing manufacturing sources and material shortages. As applicable, parts management requirements should be specified in the RFP's statement of work for the TMRR, EMD, and production acquisition phases."
And per Section 3.7.f. Standardization:
"The PM will plan for the identification and implementation of specifications and standards that support interoperable, reliable, technologically superior, and affordable capabilities pursuant to DoDI 4120.24."
If parts management sounds like an important engineering design consideration, well, — it is — especially in today's acquisition environment characterized by rapidly changing designs and technologies and by increased risk to DoD weapon systems and equipment due to issues with parts that affect reliability, standardization, supportability, and affordability. Parts are the basic units from which systems are created; and selecting the right parts is fundamental to achieving many engineering and manufacturing objectives, and influencing cost, schedule, and performance.
In short, parts management processes determine the optimum parts for an end item while considering all the factors that may affect program outcomes. Effective parts management, employed early in system design, can provide significant benefits throughout the life cycle of the system.
DoDI 5000.88 is available on the Washington Headquarters Services Directives Division website at https://www.esd.whs.mil/DD/.
Additional information on Parts Management, DMSMS, and Standardization can be found using the links below
Following quickly on the heels of last week’s announcement of the deployment of LOG 0660 Diminishing Manufacturing Sources and Material Shortages (DMSMS) Executive Overview, we are pleased to announce the deployment of our newest life cycle logistics online training (OLT) course entitled LOG 0670 DMSMS Basic Component Research! This new course covers Diminishing Manufacturing Sources and Material Shortages (DMSMS) basic information and processes. Specific component research best practices and in-depth processes, including providing detailed information about how to adapt the concepts and processes to an individual DOD program are covered in greater detail. Students will have opportunity to review some DMSMS program scenarios, evaluate for the program’s requirements and level of proactivity and will be able to make DMSMS management decisions incorporating lessons learned through real world examples.
The new LOG 0660 is intended for all workforce members, regardless of functional community involved in the acquisition and sustainment of major weapons systems and equipment, including program managers, systems engineers, and life cycle logisticians. For additional insights into this important topic, see also DoD Instruction 4245.15 Diminishing Manufacturing Sources and Material Shortages Management, the SD-22 DMSMS: A Guidebook of Best Practices for Implementing a Robust DMSMS Management Program, and the DMSMS Knowledge Sharing Portal (DKSP).We would also be remiss if we did not once again express our thanks and appreciation to the many DoD and Service DMSMS subject matter experts who supported this important learning asset update, in particular the DoD DMSMS leadership team headed up by the Defense Standardization Program Office (DSPO).Astute observers will note that DAU previously offered a similarly titled course. This new LOG 0670 online training course (OLT) leverages updated content from -- and replaces -- the now-retired CLL 207 continuous learning module. You will also note the replacement of CLL designation by LOG, which represents the new standard for all DAU logistics and product support courses as we move forward. This new LOG 0670 also represents the fourteenth of these revamped, revised, and re-designated DAU life cycle logistics OLT modules, which now include:
LOG 0020 Defense Logistics Agency Support to the Program Manager
LOG 0080 Designing for Supportability in DoD Systems
LOG 0120 Supportability Analysis Fundamentals
LOG 0140 Packaging of Hazardous Material
LOG 0230 Title 10 U.S.C. 2464 Core Statute Implementation
LOG 0250 Depot Maintenance Inter-Service Support Agreements (DMISA)
LOG 0290 Condition-Based Maintenance Plus (CBM+)
LOG 0300 Reliability Centered Maintenance (RCM)
LOG 0360 The DoD Shelf-Life Program
LOG 0370 DoD Supply Chain Fundamentals
LOG 0460 The Twelve Integrated Product Support Elements
LOG 0570 Level of Repair Analysis (LORA)
LOG 0660 Diminishing Manufacturing Sources and Material Shortages (DMSMS) Executive Overview
LOG 0670 DMSMS Basic Component Research
So what does this all this mean for me, you might ask? DAU's legacy three-digit course numbering schema is gradually being phased out and replaced by a new four-digit course numbering taxonomy. Through attrition, updated and new courses will eventually all be re-designated with four-digit course numbers and LOG prefixes. These changes are being made for a range of reasons including to align with updated course content, provide better configuration control, improve standardization, and reduce the number of course designations, among others.
Written by: Bill Kobren | January 11, 2021
With platforms lasting longer than planned for or expected, the military services and their contractor partners are continually looking for replacement parts that are no longer in production. This problem of obsolescence—referred to in DoD as Diminishing Manufacturing Sources and Material Shortages—is a chronic problem that program managers deal with every day.
Given this tremendous challenge, Under Secretary of Defense for Acquisition and Sustainment, Ms. Ellen Lord, signed out DoD Instruction (DoDI) 4245.15, DoD DMSMS Management Instruction, on November 5, 2020. This is first DoD-wide policy on obsolescence/DMSMS since 1976 (!) and looks to "establish and implement risk-based, proactive DMSMS management throughout the life cycle of all DoD items."
On December 2nd George Mason University (GMU) hosted a webinar focused on this new policy. The OSD DMSMS lead, Ms. Robin Brown, gave an excellent summary of the Instruction and Bill Kobren from DAU described the training resources available to all in this area. The panel also engaged with each of the Service DMSMS leads, who each heavily contributed to the drafting of the Instruction, with specific questions about how the new DoDI would impact their respective organizations.
There were 475 attendees from government, industry, academia, and not-for-profits all over the country that participated in this discussion! It was GMU's biggest event ever and they could not keep up with the questions coming in from the audience.
We are pleased to share the slide deck—full of useful information on the instruction and implementation resources—and a link to the video recording:
I am ecstatic to announce that the new DoD DMSMS management policy is now in effect! On, November 5, 2020, The Honorable Ellen Lord, signed DoD DMSMS Management Instruction DoDI 4245.15 promulgating comprehensive DMSMS management regulations. Per the Instruction, it is DoD policy to:
Key highlights include:
I will be hosting a DoDI 4245.AA DMSMS Management virtual Town Hall ,Hosted by George Mason University ON December 2 from 1130am to 1pm (EST) to discuss the new DoDI and its implications for the entire government contracting community, and to answer any questions you may have – hope you can join us!
Please Register here: DoDI 4245.15 TOWN HALL REGISTRATION
Download DoDI 4245.15 here - DoDI 4245.15 Download
For more information to help you meet the requirements of this policy please see below:
Related Standards & Guidebooks:
By Robin Brown, Defense Standardization Program Office and Christine Metz, LMI
Selecting a non-traditional part, such as selecting an automotive grade connector for use in an aerospace system, can be tricky business. Many alternate grade parts have shown better quality than the COTS (Commercial Off the Shelf) parts and could be used as alternate to Military grade parts for certain applications as long as the mission and application for these products can tolerate reduced short term or long tong term quality and reliability considerations.
For example; although automotive grade electronic parts are not subjected to the rigors of qualification and testing that parts designed for aerospace applications undergo, their performance in an aerospace environment tends to be better than COTS due to the line statistical process control and other review processes used their manufacture. The issue is, most users don't consider the application driven risk tolerance that automotive grade products may have because they undergo less rigorous screening (quality, conformance, inspection, and testing) than that of a Military grade product.
Additional measures can be employed to reduce the risk of using non-traditional parts, ensuring reliability and performance in the intended application. One solution to using non-traditional parts may be conducting additional part qualification and screening and part derating to ensure the part can meet the specific intended application. Additionally, existing standards, AEC Q specifications for automotive electronics for example, may help to predict performance and reliability. Effective measures can also be in form of process changes, such as planning for more frequent part refresh, building in redundancy, and providing additional insulation against environmental extremes.
Whatever the approach, implementing additional measures will likely add to overall part acquisition cost and time, which must be weighed against the benefits of using a non-traditional part. However, the benefits can be considerable.
Beyond the potential cost savings, a non-traditional part may offer improved technology or a value-added reduction in size and weight. In addition, a non-traditional part may be more readily available from a larger supplier base than an aerospace grade part, offering future reductions in lead times and costs.
In the end, selecting a non-traditional part may be just the right choice.
For More Information contact Robin Brown firstname.lastname@example.org