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Jun 03
Newly Updated May 2022 SD-22 DMSMS Guidebook

The Defense Standardization Program Office has deployed a newly updated May 2022 issue of the SD-22 Diminishing Manufacturing Sources and Material Shortages: A Guidebook of Best Practices for Implementing a Robust DMSMS Management Program is now available!

As you can see in the updated Foreword, there are several significant changes from the 2021 version. First, the DMSMS resolution types were revised to reflect specific situations more accurately. The resolution formerly called "development of a new item or source" is split into three categories (development of a new source, design refreshment, and redevelop the item). The corresponding resolution descriptions and average costs have been modified accordingly. Secondly, additional best practices were added on interfaces among the people involved in DMSMS management, product (improvement and supportability) roadmaps, technology roadmaps, and programming and budgeting for modifications reflected by technology refreshment and technology insertion to the system. A new Appendix on roadmaps was also developed. The new material describes how the DMSMS community should use roadmaps to formulate resolutions to issues and improve forecasts of future issues. The DMSMS community's monitoring for current and near-term obsolescence issues are the most important contributor to supportability roadmaps. Furthermore, synergies exist between programming and budgeting for DMSMS issues and technology refreshment and insertion. Taking advantage of these synergies will improve cost effectiveness for the entire program office.

Intended to align with and support DoD Instruction 4245.15 Diminishing Manufacturing Sources and Material Shortages Management, this newly updated version of the SD-22 DoD DMSMS Guidebook is accessible both from the ASSIST Website and on the DAU website as part of the DAU Product Support Guidebook Suite.

 

Written By: Bill Kobren | June 1, 2022


Feb 14
CLCL 014 Parts & Material Life Cycle Management Credential Deployed Today!

​Dear Team,

 

DAU is pleased to announce the deployment of the 9th in a series of new integrated product support (IPS) element-based life cycle logistics credentials entitled CLCL 014 Parts & Material Life Cycle Management Credential. This new credential is aligned with a range of important topics including Diminishing Manufacturing Sources & Material Shortages (DMSMS), Parts Management, counterfeit prevention, system retirement, and additive manufacturing and sustaining engineering among many others.

 

This exciting new multi-disciplinary credential brings together 13 on-line training (OLT) courses and supporting resources to offer a comprehensive overview of DoD parts and material life cycle management. It is designed to provide learners an overarching understanding of the life cycle logistician's responsibilities for planning, developing, and implementing all aspects of Parts and Material Life Cycle Management to include: Diminishing Manufacturing Source and Material Shortages (DMSMS), Root Cause Analysis, Supportability Analysis, Cybersecurity, and Additive Manufacturing. A summative examination must be completed to demonstrate learning. The target audience includes defense acquisition workforce professionals from all functional areas, including life cycle logistics, engineering & technical management, business/financial management, cost estimating, contracting, test & evaluation and program management.

 

Details in a DAU LOG Blog post at https://www.dau.edu/training/career-development/logistics/blog/New-Parts-and-Material-Life-Cycle-Management-Credential


Dec 22
2021 - Program Updates and Year in Review

Dear Team –

  

The pandemic and the challenges it has introduced, can sometimes make it feel as if we are frozen in time. But yet, here we are already at the end of 2021. While business is not fully back to normal and we have not had the opportunity to meet in person for far too long, I can't thank you enough for your continued tireless work during the year. All of the success we have had in improving the practice of DMSMS and parts management is due entirely to you and it has positioned us for some big achievements in 2022.

 

DMSMS and parts management activities have received a significant boost in visibility and resources due to a collaboration with the Defense Microelectronics Cross-Functional Team (DMCFT), established by the Deputy Secretary of Defense to "develop a DoD strategy, implementation, and transition plan that will minimize vulnerabilities within the Department's microelectronic supply chain."  Common goals enable this collaboration.  The microelectronics community spends billions of dollars to make life-of-need buys and to resolve DMSMS issues; proactive DMSMS management and informed parts selection will help reduce those expenditures.

 

One very significant result of this collaboration has been the development of a proposal to fund the establishment of an Enterprise Parts Management System (EPMS).  The EPMS would provide information on current and projected microelectronics usage throughout DoD as well as all pertinent characteristics of the supply chain for those items.  While this system would assist the microelectronics community in achieving its vision of assured access to the microelectronics needs of the warfighter, it would also provide important capabilities to our community.  The EPMS would enable us to better forecast and manage DMSMS issues and it would allow supply chain risk considerations to be more effectively used in parts selection.  Although building this coalition and championing the EPMS have consumed significant resources in 2021, the DMSMS and parts management communities are now better positioned to pursue their strategic objectives in 2022. 

 

In addition to the work with the DMCFT, there has been quite a bit of effort underway regarding policy and guidance:

 

  • A major update to the SD-19 Parts Management Guide should be available in the spring of 2022.  The expanded document provides much more thorough guidance for a program office to evaluate a contractor's parts management process as well as assess the adequacy of parts management performance when used in conjunction with MIL STD 3018, Parts Management, MIL STD 3018, which is also being revised.  While several changes are being made, the most important will eliminate exclusions on commercial-off-the-shelf (COTS) and non-developmental items which seriously impaired its utility.  New changes will also reference a COTS assembly management plan.  An updated version of the SD-23, the Department of Defense Item Reduction Program, is also near completion.

 

  • The DoD Manual for implementing the DMSMS implementing DoDI 4245.15 has completed informal coordination and formal coordination has started.  We expect publication some time in 2022. Another update of the SD-22 is also planned for the spring of 2022.  It will add best practices associated with the DMSMS community's uses of and contributions to product and technology roadmaps.

 

  • A revised version of the SD-26 is also expected in the spring of 2022.  That revision will primarily add complementary parts management contract language; small changes to the DMSMS content (e.g., a more comprehensive introduction and a potential reorganization for usability) are anticipated.  The new parts management subject matter will focus on a parts management plan.  Once the revised SD-26 is published, work will begin on developing more extensive and innovative parts management content.  Further efforts on this strategic objective may measure the extent to which the language appears in meaningful ways in contracts.  DAU may also create a contracting tool using this information as a model.

 

  • An Electronic COTS Assembly Selection Checklist was released.  The checklist establishes guidance on common procedures used by both the Parts Management and DMSMS communities for selecting COTS assemblies throughout the entire program life cycle.  The checklist would be used to rank parts based on the answers to questions about the part's pedigree, material and process data, supportability, life cycle, construction analysis data, reliability information, and testability.

 

  • DAU is prototyping a new approach for the use of communities of practice to share information and dialog with practitioners about high interest subject matter areas.  The DMSMS and Parts Management knowledge sharing portals will be test cases for this new initiative. In addition, the DAU Parts and Material Life-cycle Management credential originally scheduled for deployment in September 2021, will be available in 2022. 

 

As you know, out Parts and Material Management Conference is rescheduled for March 7-10 in Aurora, CO.  I am anxious to see you all again in person.  I look forward to discussing all of the above with you tomorrow.  

 

Most importantly, I hope you have a super holiday season and my very best wishes for a spectacular New Year!!

 

 


Jul 29
Be Strategic! Leverage Technology Insertion and Refreshment on DMSMS Issues

Jay Mandelbaum and Christina Patterson writes about leverage technology insertion and DMSMS issues in their recent post "Be Strategic! Leverage Technology Insertion and Refreshment on DMSMS Issues" on the DAU Logistics Blog. This blog post highlights the tactical approaches, costs, strategic approaches, and methods on improving transparency and communication to tackle DMSMS issues. Click here to read the full blog aritcle!

Jul 14
Government-Industry Data Exchange Program Training

The DoD Instruction 4245.15 Diminishing Manufacturing Sources and Material Shortages (DMSMS) Management requires programs to report discontinuation notices and resolutions, with a requirement to “…share information on DMSMS issues and resolutions within 10 business days of occurrence among all DoD Components using the Government Industry Data Exchange Program (GIDEP) and collaborate on resolutions where feasible.” When done right, the net result includes reduced costs, improved program schedules, improved readiness, increased collaboration, enhanced communication, and other process efficiencies. Not only is it a requirement, it is truly a powerful enabler of enhanced weapon system availability!

For those who may not be familiar with the Government Industry Data Exchange Program (GIDEP), permit me to share a few highlights from their website: “GIDEP is a cooperative activity between government and industry participants seeking to reduce or eliminate expenditures of resources by sharing technical information. Since 1959, over $2.1 Billion in prevention of unplanned expenditures has been reported.” When it comes to Diminishing Manufacturing Sources and Material Shortages (DMSMS), and counterfeit parts prevention, if you're not already familiar with GIDEP, you need to be. Several additional resources are readily available, including:

In addition to quarterly training, GIDEP clinics, and GIDEP Regional Outreach Workshops (GROWs), their web-based on-line training modules offer high-impact, real-time, no-cost insights into the GIDEP program, types of data, and products and services. They include:

Finally, if you’re looking for a comprehensive listing of DMSMS and parts management resources, references, and learning assets check out my recent March 2021 DAU LOG Blog post entitled “Quick Reference DMSMS & Parts Management Resources.”


Apr 20
New DSP Journal Released!

Please take a few minutes to read over our newest Defense Standardization Program Journal edition (January-April 2021). There are great articles about Parts and Material Lifecycle Management that you won't want to miss! You can find the latest DSJ by clicking here.

Feb 03
Revised SD-22 DMSMS Guidebook Now Available

​Bill Kobren writes about the new SD-22 DMSMS Guidebook in his recent post "Revised SD-22 DMSMS Guidebook Now Available" on the DAU Logistics Blog. This blog post highlights the release of the revised SD-22 Guidebook and features announcements from the DoD DMSMS Lead and ASSIST which discuss several strategic operational processes that have been incorporated into the DMSMS management steps and DMSMS best practices. Additionally, the article provides with a list of related resources. Click here to read his full post!

Feb 03
DoDI 5000.88 Establishes Requirement for Parts Management in Engineering of Defense Systems

The Office of the Under Secretary of Defense for Research and Engineering approved DoDI 5000.88, Engineering of Defense Systems on November 18, 2020. This policy document covers systems engineering, and other engineering disciplines, in the development of DoD systems which aligns with industry best practices.

Effective parts management is an important contributor to the long-term success of any program, because the end-item's reliability, maintainability, and supportability is dependent on the parts the comprise it.

One key feature of this DoD Policy document is the emphasis on the importance of implementing processes for Parts Management, standardization, and DMSMS and obsolescence issues, and requiring that a parts management process is used during parts selection.

Per Section 3.6.f, Parts Management:

"The Program Manager (PM) will ensure that a parts management process is used for the selection of parts during design to consider the life cycle application stresses, standardization, technology (e.g., new and ageing), reliability, maintainability, supportability, life cycle cost, and diminishing manufacturing sources and material shortages. As applicable, parts management requirements should be specified in the RFP's statement of work for the TMRR, EMD, and production acquisition phases."

And per Section 3.7.f. Standardization:

"The PM will plan for the identification and implementation of specifications and standards that support interoperable, reliable, technologically superior, and affordable capabilities pursuant to DoDI 4120.24."

If parts management sounds like an important engineering design consideration, well, — it is — especially in today's acquisition environment characterized by rapidly changing designs and technologies and by increased risk to DoD weapon systems and equipment due to issues with parts that affect reliability, standardization, supportability, and affordability. Parts are the basic units from which systems are created; and selecting the right parts is fundamental to achieving many engineering and manufacturing objectives, and influencing cost, schedule, and performance.

In short, parts management processes determine the optimum parts for an end item while considering all the factors that may affect program outcomes. Effective parts management, employed early in system design, can provide significant benefits throughout the life cycle of the system. 

DoDI 5000.88 is available on the Washington Headquarters Services Directives Division website at https://www.esd.whs.mil/DD/.

Additional information on Parts Management, DMSMS, and Standardization can be found using the links below


Jan 11
New DAU Training on DMSMS Component Research

Following quickly on the heels of last week’s announcement of the deployment of LOG 0660 Diminishing Manufacturing Sources and Material Shortages (DMSMS) Executive Overview, we are pleased to announce the deployment of our newest life cycle logistics online training (OLT) course entitled LOG 0670 DMSMS Basic Component Research! This new course covers Diminishing Manufacturing Sources and Material Shortages (DMSMS) basic information and processes. Specific component research best practices and in-depth processes, including providing detailed information about how to adapt the concepts and processes to an individual DOD program are covered in greater detail. Students will have opportunity to review some DMSMS program scenarios, evaluate for the program’s requirements and level of proactivity and will be able to make DMSMS management decisions incorporating lessons learned through real world examples.


The new LOG 0660 is intended for all workforce members, regardless of functional community involved in the acquisition and sustainment of major weapons systems and equipment, including program managers, systems engineers, and life cycle logisticians. For additional insights into this important topic, see also DoD Instruction 4245.15 Diminishing Manufacturing Sources and Material Shortages Management, the SD-22 DMSMS: A Guidebook of Best Practices for Implementing a Robust DMSMS Management Program, and the DMSMS Knowledge Sharing Portal (DKSP).

We would also be remiss if we did not once again express our thanks and appreciation to the many DoD and Service DMSMS subject matter experts who supported this important learning asset update, in particular the DoD DMSMS leadership team headed up by the Defense Standardization Program Office (DSPO).

Astute observers will note that DAU previously offered a similarly titled course. This new LOG 0670 online training course (OLT) leverages updated content from -- and replaces -- the now-retired CLL 207 continuous learning module. You will also note the replacement of CLL designation by LOG, which represents the new standard for all DAU logistics and product support courses as we move forward. This new LOG 0670 also represents the fourteenth of these revamped, revised, and re-designated DAU life cycle logistics OLT modules, which now include:

So what does this all this mean for me, you might ask? DAU's legacy three-digit course numbering schema is gradually being phased out and replaced by a new four-digit course numbering taxonomy. Through attrition, updated and new courses will eventually all be re-designated with four-digit course numbers and LOG prefixes. These changes are being made for a range of reasons including to align with updated course content, provide better configuration control, improve standardization, and reduce the number of course designations, among others.


Written by: Bill Kobren | January 11, 2021

Jan 08
New DAU DMSMS Training for Executives


Written by: Bill Kobren | January 5, 2021

We are pleased to announce the deployment of our newest life cycle logistics online training (OLT) course entitled LOG 0660 Diminishing Manufacturing Sources and Material Shortages (DMSMS) Executive Overview. This course provides concise Diminishing Manufacturing Sources and Material Shortages (DMSMS) information for the Executive or Program Manager requiring an understanding of how DMSMS impacts their operations. DMSMS impacts multiple processes including reliability, maintainability, supply chain efficiency, funding, policy, procedure, and staffing. This course is tailored to offer the executive a perspective of management/supervisory actions necessary to enable effective DMSMS mitigation, thereby enhancing mission readiness, efficiency, and cost effectiveness. This one hour course is designed to empower the Manager through an understanding of the challenges and options to ensure proper establishment of an optimum proactive DMSMS team.

The new LOG 0660 is intended for all workforce members, regardless of functional community involved in the acquisition and sustainment of major weapons systems and equipment, including program managers, systems engineers, and life cycle logisticians. For additional insights into this important topic, see also DoD Instruction 4245.15 Diminishing Manufacturing Sources and Material Shortages Management, the SD-22 DMSMS: A Guidebook of Best Practices for Implementing a Robust DMSMS Management Program, and the DMSMS Knowledge Sharing Portal (DKSP).

We would also be remiss if we did not express our thanks and appreciation to the many DoD and Service DMSMS subject matter experts who supported this important learning asset update, in particular the DoD DMSMS leadership team headed up by the Defense Standardization Program Office (DSPO).

To view the full article click here.
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