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DMSMS Blog

Feb 03
Revised SD-22 DMSMS Guidebook Now Available

​Bill Kobren writes about the new SD-22 DMSMS Guidebook in his recent post "Revised SD-22 DMSMS Guidebook Now Available" on the DAU Logistics Blog. This blog post highlights the release of the revised SD-22 Guidebook and features announcements from the DoD DMSMS Lead and ASSIST which discuss several strategic operational processes that have been incorporated into the DMSMS management steps and DMSMS best practices. Additionally, the article provides with a list of related resources. Click here to read his full post!

Feb 03
DoDI 5000.88 Establishes Requirement for Parts Management in Engineering of Defense Systems

The Office of the Under Secretary of Defense for Research and Engineering approved DoDI 5000.88, Engineering of Defense Systems on November 18, 2020. This policy document covers systems engineering, and other engineering disciplines, in the development of DoD systems which aligns with industry best practices.

Effective parts management is an important contributor to the long-term success of any program, because the end-item's reliability, maintainability, and supportability is dependent on the parts the comprise it.

One key feature of this DoD Policy document is the emphasis on the importance of implementing processes for Parts Management, standardization, and DMSMS and obsolescence issues, and requiring that a parts management process is used during parts selection.

Per Section 3.6.f, Parts Management:

"The Program Manager (PM) will ensure that a parts management process is used for the selection of parts during design to consider the life cycle application stresses, standardization, technology (e.g., new and ageing), reliability, maintainability, supportability, life cycle cost, and diminishing manufacturing sources and material shortages. As applicable, parts management requirements should be specified in the RFP's statement of work for the TMRR, EMD, and production acquisition phases."

And per Section 3.7.f. Standardization:

"The PM will plan for the identification and implementation of specifications and standards that support interoperable, reliable, technologically superior, and affordable capabilities pursuant to DoDI 4120.24."

If parts management sounds like an important engineering design consideration, well, — it is — especially in today's acquisition environment characterized by rapidly changing designs and technologies and by increased risk to DoD weapon systems and equipment due to issues with parts that affect reliability, standardization, supportability, and affordability. Parts are the basic units from which systems are created; and selecting the right parts is fundamental to achieving many engineering and manufacturing objectives, and influencing cost, schedule, and performance.

In short, parts management processes determine the optimum parts for an end item while considering all the factors that may affect program outcomes. Effective parts management, employed early in system design, can provide significant benefits throughout the life cycle of the system. 

DoDI 5000.88 is available on the Washington Headquarters Services Directives Division website at https://www.esd.whs.mil/DD/.

Additional information on Parts Management, DMSMS, and Standardization can be found using the links below


Jan 11
New DAU Training on DMSMS Component Research

Following quickly on the heels of last week’s announcement of the deployment of LOG 0660 Diminishing Manufacturing Sources and Material Shortages (DMSMS) Executive Overview, we are pleased to announce the deployment of our newest life cycle logistics online training (OLT) course entitled LOG 0670 DMSMS Basic Component Research! This new course covers Diminishing Manufacturing Sources and Material Shortages (DMSMS) basic information and processes. Specific component research best practices and in-depth processes, including providing detailed information about how to adapt the concepts and processes to an individual DOD program are covered in greater detail. Students will have opportunity to review some DMSMS program scenarios, evaluate for the program’s requirements and level of proactivity and will be able to make DMSMS management decisions incorporating lessons learned through real world examples.


The new LOG 0660 is intended for all workforce members, regardless of functional community involved in the acquisition and sustainment of major weapons systems and equipment, including program managers, systems engineers, and life cycle logisticians. For additional insights into this important topic, see also DoD Instruction 4245.15 Diminishing Manufacturing Sources and Material Shortages Management, the SD-22 DMSMS: A Guidebook of Best Practices for Implementing a Robust DMSMS Management Program, and the DMSMS Knowledge Sharing Portal (DKSP).

We would also be remiss if we did not once again express our thanks and appreciation to the many DoD and Service DMSMS subject matter experts who supported this important learning asset update, in particular the DoD DMSMS leadership team headed up by the Defense Standardization Program Office (DSPO).

Astute observers will note that DAU previously offered a similarly titled course. This new LOG 0670 online training course (OLT) leverages updated content from -- and replaces -- the now-retired CLL 207 continuous learning module. You will also note the replacement of CLL designation by LOG, which represents the new standard for all DAU logistics and product support courses as we move forward. This new LOG 0670 also represents the fourteenth of these revamped, revised, and re-designated DAU life cycle logistics OLT modules, which now include:

So what does this all this mean for me, you might ask? DAU's legacy three-digit course numbering schema is gradually being phased out and replaced by a new four-digit course numbering taxonomy. Through attrition, updated and new courses will eventually all be re-designated with four-digit course numbers and LOG prefixes. These changes are being made for a range of reasons including to align with updated course content, provide better configuration control, improve standardization, and reduce the number of course designations, among others.


Written by: Bill Kobren | January 11, 2021

Jan 08
New DAU DMSMS Training for Executives


Written by: Bill Kobren | January 5, 2021

We are pleased to announce the deployment of our newest life cycle logistics online training (OLT) course entitled LOG 0660 Diminishing Manufacturing Sources and Material Shortages (DMSMS) Executive Overview. This course provides concise Diminishing Manufacturing Sources and Material Shortages (DMSMS) information for the Executive or Program Manager requiring an understanding of how DMSMS impacts their operations. DMSMS impacts multiple processes including reliability, maintainability, supply chain efficiency, funding, policy, procedure, and staffing. This course is tailored to offer the executive a perspective of management/supervisory actions necessary to enable effective DMSMS mitigation, thereby enhancing mission readiness, efficiency, and cost effectiveness. This one hour course is designed to empower the Manager through an understanding of the challenges and options to ensure proper establishment of an optimum proactive DMSMS team.

The new LOG 0660 is intended for all workforce members, regardless of functional community involved in the acquisition and sustainment of major weapons systems and equipment, including program managers, systems engineers, and life cycle logisticians. For additional insights into this important topic, see also DoD Instruction 4245.15 Diminishing Manufacturing Sources and Material Shortages Management, the SD-22 DMSMS: A Guidebook of Best Practices for Implementing a Robust DMSMS Management Program, and the DMSMS Knowledge Sharing Portal (DKSP).

We would also be remiss if we did not express our thanks and appreciation to the many DoD and Service DMSMS subject matter experts who supported this important learning asset update, in particular the DoD DMSMS leadership team headed up by the Defense Standardization Program Office (DSPO).

To view the full article click here.
Dec 08
DODI DMSMS Management Town hall was a HUGE success!

​With platforms lasting longer than planned for or expected, the military services and their contractor partners are continually looking for replacement parts that are no longer in production.  This problem of obsolescence—referred to in DoD as Diminishing Manufacturing Sources and Material Shortages—is a chronic problem that program managers deal with every day.

Given this tremendous challenge, Under Secretary of Defense for Acquisition and Sustainment, Ms. Ellen Lord, signed out DoD Instruction (DoDI) 4245.15, DoD DMSMS Management Instruction, on November 5, 2020. This is first DoD-wide policy on obsolescence/DMSMS since 1976 (!) and looks to "establish and implement risk-based, proactive DMSMS management throughout the life cycle of all DoD items."

On December 2nd George Mason University (GMU) hosted a webinar focused on this new policy. The OSD DMSMS lead, Ms. Robin Brown, gave an excellent summary of the Instruction and Bill Kobren from DAU described the training resources available to all in this area. The panel also engaged with each of the Service DMSMS leads, who each heavily contributed to the drafting of the Instruction, with specific questions about how the new DoDI would impact their respective organizations.  

There were 475 attendees from government, industry, academia, and not-for-profits all over the country that participated in this discussion!  It was GMU's biggest event ever and they could not keep up with the questions coming in from the audience.

We are pleased to share the slide deck—full of useful information on the instruction and implementation resources—and a link to the video recording:


Nov 20
DoD DMSMS Management Instruction (DoDI 4245.15) is PUBLISHED!

I am ecstatic to announce that the new DoD DMSMS management policy is now in effect! On, November 5, 2020, The Honorable Ellen Lord, signed DoD DMSMS Management Instruction DoDI 4245.15 promulgating comprehensive DMSMS management regulations. Per the Instruction, it is DoD policy to:

  • Establish and implement risk-based, proactive DMSMS management throughout the life cycle of all DoD items.
  • Evaluate all DoD system designs and redesigns for potential DMSMS issues that could arise during the life cycle of DoD items.
  • Implement resolutions, if necessary, to minimize or eliminate risks and negative impacts (e.g., cost, schedule delays, readiness) resulting from DMSMS issues throughout the life cycle of DoD items.
  • Implement improvements to DMSMS management processes throughout the life cycle of all DoD items across the DoD enterprise.

Key highlights include:

  • Designating the Assistant Secretary of Defense for Sustainment as the principal for DMSMS management within DoD
  • Requiring the Defense Contract Management Agency to develop and implement a surveillance process to report the performance of contractors' DMSMS management activities and identify risks to DoD customers as authorized by contract
  • Directing Component Heads to establish DMSMS management metrics and internal reporting requirements to reduce cost and improve efficiency
  • Mandating that Program Offices and other DMSMS performing organizations develop and maintain a DMSMS Management Plan to document proactive, risk-based DMSMS management processes

I will be hosting a DoDI 4245.AA DMSMS Management virtual Town Hall ,Hosted by George Mason University ON December 2 from 1130am to 1pm (EST) to discuss the new DoDI and its implications for the entire government contracting community, and to answer any questions you may have – hope you can join us!

Please Register here:  DoDI 4245.15 TOWN HALL REGISTRATION

Download DoDI 4245.15 here - DoDI 4245.15 Download

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For more information to help you meet the requirements of this policy please see below:

Related Standards & Guidebooks:



Feb 26
The Trials and Tribulations of Selecting Non-Traditional Parts, the Rewards Make them Worthwhile

By Robin Brown, Defense Standardization Program Office and Christine Metz, LMI

Selecting a non-traditional part, such as selecting an automotive grade connector for use in an aerospace system, can be tricky business. Many alternate grade parts have shown better quality than the COTS (Commercial Off the Shelf) parts and could be used as alternate to Military grade parts for certain applications as long as the mission and application for these products can tolerate reduced short term or long tong term quality and reliability considerations.  

For example; although automotive grade electronic parts are not subjected to the rigors of qualification and testing that parts designed for aerospace applications undergo, their performance in an aerospace environment tends to be better than COTS due to the line statistical process control and other review processes used their manufacture. The issue is, most users don't consider the application driven risk tolerance that automotive grade products may have because they undergo less rigorous screening (quality, conformance, inspection, and testing) than that of a Military grade product.

Additional measures can be employed to reduce the risk of using non-traditional parts, ensuring reliability and performance in the intended application. One solution to using non-traditional parts may be conducting additional part qualification and screening and part derating to ensure the part can meet the specific intended application.  Additionally, existing standards, AEC Q specifications for automotive electronics for example, may help to predict performance and reliability.  Effective measures can also be in form of process changes, such as planning for more frequent part refresh, building in redundancy, and providing additional insulation against environmental extremes.

Whatever the approach, implementing additional measures will likely add to overall part acquisition cost and time, which must be weighed against the benefits of using a non-traditional part.  However, the benefits can be considerable. 

Beyond the potential cost savings, a non-traditional part may offer improved technology or a value-added reduction in size and weight.  In addition, a non-traditional part may be more readily available from a larger supplier base than an aerospace grade part, offering future reductions in lead times and costs. 

In the end, selecting a non-traditional part may be just the right choice. 

For More Information contact Robin Brown robin.brown@dla.mil


Dec 16
2019 Year in Review - Happy Holidays!

Dear Team –

The holiday season brings thoughts of joy and gratitude, and there's no better time to express my thanks and sincere appreciation for your amazing hard work and dedication. Reflecting on the year, it's clear to see how hard you've worked. Your drive and determination helped us to get where we are today and I couldn't have done it without you.

2019 was a very fruitful year for achievements by the DMSMS and Parts Management communities that ended on a high note with a very successful DMSMS Symposium on Strengthening Parts and DMSMS Management to Improve Readiness and Affordability. We also combined the Parts Management and DMSMS Working Groups and successfully conducted our first joint meeting in September with participants from both Government and Industry. This offers significant advantages in that parts selection and management during design is now fully integrated with DMSMS and obsolescence management.

Our accomplishments fall into three major categories—funding DMSMS resolutions, improving DMSMS management effectiveness and efficiency, and issuing new policy and guidance. Contributions in each of these areas have a direct impact on the warfighter in that they improve operational availability and reduce cost.

In the area of securing funding for DMSMS resolutions, descriptions were published of the ways in which the Army, Air Force, and Defense working capital funds (WCFs) can be used to finance DMSMS resolutions. In addition, the legal basis for using WCFs in this manner was documented. Finally, clarifications were recommended for ambiguities in DoD's Financial Management Regulation on funding the non-recurring engineering and testing on resolutions for systems in sustainment.

In terms of increased efficiency and effectiveness, a major report on DMSMS record keeping and metrics was published. That effort gave detailed examples of how the entire chain of command could use data to improve DMSMS management. A second, very impactful event was the dissemination of a new contracting standardization document (SD-26) that provides sample contract language, guidance on when to use that language, and associated data item deliverables and contract data requirements lists. In addition, new training was developed on the DMSMS management plan, software obsolescence, and component research. Furthermore, a standardized DMSMS and parts management training/certification program was initiated. Efforts involving the Government Industry Data Exchange Program (GIDEP) to enable cooperation in resolving issues among different DoD organizations have also begun. Finally, instructions were issued on how to construct bills of material if they were not included as contract requirements.

In the policy arena, a new DOD Instruction and Manual on DMSMS management have been drafted; the coordination process is imminent. DMSMS guidance in the SD-22 is also being rewritten.

This information can be found on our DAU websites: DMSMS Knowledge Sharing Portal (DKSP) (https://www.dau.edu/cop/dmsms/) or our new Parts Management Knowledge Sharing Portal (PMKSP) (https://www.dau.edu/cop/pmksp/).

All of the above contributions have been the result of outstanding team effort. Thank you so much for everything you do to make us so successful.

Wishing you warm greetings for a happy and healthy holiday season.

Best wishes to you and your family for a prosperous New Year! 


Mar 12
DMSMS Featured in October/December issue of the Defense Standardization Program Journal
 

In case you hadn't seen it already, the October-December 2017 issue of the Defense Standardization Program Journal is dedicated to the topic of Diminishing Manufacturing Sources and Material Shortages (DMSMS).  No system or program is immune from DMSMS issues; they are inevitable. They are not confined to piece parts or devices; and can occur at the part, module, component, equipment, or system level and affect short- and long-lived systems; repairables and consumables. DMSMS issues are also not limited to defense-unique items; commercial off-the-shelf (COTS) items represent a significant obsolescence problem, because such items are most susceptible to market forces.

This issue of the DSP Journal addresses the enduring challenge of DMSMS and obsolescence, and describes ongoing efforts, DMSMS mitigation approaches, and lessons learned.

Articles include:

  • Director's Forum
  • Organic DMSMS Support—the Total DMSMS Package
  • An Approach to Resolving DMSMS: How a NAVSUP WSS Program Saved over $100M
  • DMSMS Management: After Years of Evolution, There's Still Room for Improvement
  • Necessity Is the Mother of Invention: Minuteman III SIMPLE
  • Cross-Service Collaboration Yields Management Efficiencies for Diminishing Resources
  • Program News: 2017 DMSMS Award Winners

LINK: DSP DMSMS Issue

Sep 07
In the News - AMRDEC’s MORE Tool Improves DMSMS Response

The U.S. Army Aviation and Missile Research, Development and Engineering Center's (AMRDEC) Obsolescence Engineering team has created a system called the Multifunctional Obsolescence Resolution Environment tool-database (MORE). MORE is a government-owned engineering analytical obsolescence and DMSMS management information system, maintained by AMRDEC.

Proactively identifying DMSMS issues as soon as information becomes available increases the number of resolution options available and creates opportunities for an increased number of lower-cost alternatives. This allows for more time to address the problem before an impact occurs. If a program does not discover a DMSMS issue until there is a failed attempt to buy an item, resolution options often are limited, usually only more expensive alternatives are feasible and may impact readiness.

Read the Whole Article here: https://www.army.mil/article/192061/database_tool_improves_dod_obsolescence

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