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This area of the DMSMS community provides information on resources that can assist in identification, cataloging, technical & risk assessment, solution determination, reporting, and metrics of issues related to DMSMS.
There are a number of activities with links to web sites that provide guidance on mitigation of DMSMS issues. There are links to commercial and government tools that permit cost effective ways to assess & resolve DMSMS-related issues. Inclusion in this list does not constitute a Government endorsement of a tool. Although many of these tools have been used by many organizations for many years, it is the responsibility of the user to determine the accuracy and validity of the output of a software tool.
DAU Tools Catalog can provide additional tools. To locate DMSMS Related tools, set filter for "Diminishing Manufacturing Sources & Material Shortages (DMSMS)".
The purpose of this guidebook is
to assist DoD program offices in preparing DMSMS provisions in contracts by
providing representative contract language for various aspects of DMSMS
management, depending on circumstances, such as the acquisition phase in which the
program resides and its DMSMS management goals.
AVCOM is the obsolescence management solution that offers the greatest flexibility and operational self-sufficiency. AVCOM was developed to be a proactive, customizable solution in a fast-changing industry. Problems caused by piece part and COTS obsolescence continue to increase due to a market that focuses on disposable devices. By planning ahead, discerning customers with systems requiring life-cycle support can implement low-cost customizable solutions to procure components, and sustain existing product lines. AVCOM is available in different configurations, or tiers, and is designed to meet the budget and technical requirements of any obsolescence program.
The Defense Logistics Agency (DLA) sponsored Advanced Microcircuit Emulation (AME) Validation program develops, demonstrates, and provides a continuing source of advanced technology, high reliability, military-quality microcircuits. The AME technology may be used to provide form, fit, and function solutions at the digital component level (e.g. logic devices, Application Specific-Integrated Circuits (ASICs) and Field Programmable Gate Arrays (FPGAs), static memory devices, hybrids, microprocessors, and microcontrollers). It can also be applied to consolidate multiple digital components into a single AME microcircuit, or the technology provides a continuing source of ICs for board level/system upgrades, redesigns, or new system designs, ensuring lifetime supportability. Through the AME program, DLA and Sarnoff offer a flexible technology that can be utilized during any phase of a weapon system life cycle, offering a permanent solution to obsolescence at the component or board level while providing total ownership cost reductions.
ASSIST is the official source for specifications and standards used by the Department of Defense and it always has the most current information. Over 111,000 technical documents are indexed in ASSIST, and the ASSIST document database houses over 180,000 PDF files associated with about 82,000 of the indexed documents. There are more than 33,000 active ASSIST user accounts and over 6,000 active Shopping Wizard accounts. Managed by the DoD Single Stock Point (DODSSP) in Philadelphia, the ASSIST-Online web site provides free public access to most technical documents in the ASSIST database. The ASSIST Shopping Wizard provides a way to order documents from the DODSSP that are not available in digital form.ASSIST-Online is a robust, comprehensive web site used by standardization management activities to develop, coordinate, and manage defense and federal specifications and standards, military handbooks, commercial item descriptions, data item descriptions, and related technical documents prepared in accordance with the policies and procedures of the Defense Standardization Program (DSP). In addition to DoD-prepared documents, ASSIST also has U.S.-ratified international standardization agreements, such as NATO STANAGs.
BidLink is an online parts logistics information service for the defense department and contractors, which can aid in streamlining procurement and sourcing activities. Instead of having separate modules to search various databases, BidLink allows for searching of all databases simultaneously. Our simple-to-use interface includes many tools which lets procurement agents quickly find sources of supply for needed parts and services.
Find information such as:
Alternate / Equivalent Part Numbers
Sources of supply not shown in the MCRD
Extensive DOD and non-DOD procurement history Full text document search and viewing (PDF) NSN Analysis, forecasting and valuation Technical characteristics searching And much more.
Central Contractor Registration (CCR) is the primary registrant database for the U.S. Federal Government. CCR collects, validates, stores, and disseminates data in support of agency acquisition missions, including Federal agency contract and assistance awards. Please note that the term "assistance awards" includes grants, cooperative agreements and other forms of federal assistance. Whether applying for assistance awards, contracts, or other business opportunities, all entities are considered "registrants". Both current and potential federal government registrants are required to register in CCR in order to be awarded contracts by the federal government. Registrants are required to complete a one-time registration to provide basic information relevant to procurement and financial transactions. Registrants must update or renew their registration at least once per year to maintain an active status. In addition, entities (private non-profits, educational organizations, state and regional agencies, etc.) that apply for assistance awards from the Federal Government through Grants.gov must now register with CCR as well. However, registration in no way guarantees that a contract or assistance award will be awarded.
The Commerical & Government Entity (CAGE) Search and Inquiry (CSI) is an all-in-one search engine. You can search by CAGE Code, DUNS Number, Company Name, Phone Number, SIC/State, Company/State, SIC, JCP Certification number and ZIP Code. CAGE searches multiple databases, including Central Contractor Registration (CCR), the U.S./Canada Joint Certification Program (JCP), the Commercial and Governmental Entity (CAGE) file and the Interactive Government Industry Reference Data Edit and Review (IGIRDER) systems to develop a broad profile of business entities doing business with the U.S. government.
NOTE: The Commerical & Government Entity (CAGE) Search and Inquiry (CSI) replaced Business Identification Number Cross-reference System (BINCS) in early 2016.
The Software Version Description (SVD) identifies and describes a software version consisting of one or more Computer Software Configuration Items (CSCIs). It is used to release, track, and control software versions. The term "version" may be applied to the initial release of the software, to a subsequent release of that software, or to one of multiple forms of the software released at approximately the same time (for example, to different sites).
The Obsolescence Alert Notice provides notification from the contractor that a pending and/or emergent obsolescence issue exists.
The Diminishing Manufacturing Sources and Material Shortages (DMSMS) Management Plan shall document the processes used by the contractor to implement a proactive DMSMS Management Process. The plan will enable the identification, forecasting and management of piece part obsolescence impacts and mitigations as a part of the Department of Defense (DoD) Program Managers’ Total System Life Cycle Management responsibilities and identify how application of cross platform commonality can reduce DMSMS issues.
The DMSMS Implementation Plan will be used to assess how the contractor plans to implement the requirements of the program’s DMSMS Plan for identifying and managing the loss, or impending loss, of manufacturers or suppliers of parts and/or material required for sustained operational availability of the program’s systems.
The DMSMS Health Assessment Report will be used to develop an understanding of the health of the system and subsystems being reported. It will also aid in determining the scope of DMSMS issues within systems and subsystems and will aid in determining optimal mitigation strategies.
Data delivered using this Data Item Description (DID) will be used to support DMSMS management activities. Those activities may require collecting Bill of Materials, DMSMS notifications, DMSMS case data, DMSMS health information, DMSMS cost and budgeting information, and DMSMS case mitigation data as a part of the Department of Defense's (DoD) Total System Life Cycle Management responsibilities
Data delivered using this Data Item Description (DID) is used to support reporting on DMSMS management activities as a part of the Governments' Total System Life Cycle Management responsibilities.
Data delivered using this Data Item Description (DID) will be used to assess program risk when transitioning DMSMS operations and management to the Government.
The DMSMS Subcontractor Health Report is used to ensure DMSMS management capabilities are embedded within the contractor's subcontractors.
This DID contains the format, content, and intended use information for the data deliverable resulting from the work task described in the solicitation.
A technical report provides fully documented results of studies or analysis performed. - to be used with 10-Year Rolling Technology Refresh Plan
Technical Data Package contains a technical description of an item suitable for use as the basis for competitive acquisition, production, installation, modification, engineering support, maintenance and logistics support of military material developed by of for the Department of Defense.. The description defines the required design configuration or performance requirements, and procedures required to ensure adequacy of item performance. It consists of applicable technical data such as models, drawings, associated lists, specifications, standards, performance requirements, quality assurance provisions, software and memory device documentation and packaging details.
Logistics Product Data (LPD) comprises the support and support-related engineering and logistics data acquired from contractors generated as a result of the product support analysis conducted during the design, development, and initial fielding of a system or end item that the requiring authority needs to develop their internal materiel management processes. This includes data for maintenance planning, logistics design requirements, reliability and maintainability, system safety, maintenance engineering, support and test equipment, training and training devices, manpower and skills, facilities, transportation, supply support, parts packaging, initial provisioning, cataloging, item management and in-service feedback.
This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.
The Bill of Materials (BOM) will provide information that can be used to establish the production status of parts used in a system. The BOM will also provide Diminishing Manufacturing Sources and Material Shortages (DMSMS) management essential information that enables the identification, forecasting, mitigation, and management of Hardware and Software obsolescence as a part of the Department of Defense (DoD) Program Manager's Total System Life Cycle Management responsibilities. The data will be used in DMSMS forecasting tools to allow for standard and efficient sharing of information on common items.
Additional DMSMS and counterfeit prevention information and links are available at this LOG CoP site.
The Life Cycle Logistics CoP provides additional DMSMS and counterfeit prevention information and links.
For program offices that value the benefits of proactive obsolescence tracking, DMEA offers obsolescence management. This involves continual active monitoring of a system’s parts to stay ahead of the obsolescence curve and to plan ahead for mitigation activities. By avoiding strictly reactive obsolescence mitigation activities, alternatives that are more cost-effective and schedule-responsive can be developed. DMEA presents solutions to keep the system operational. These options range from component replacement to board or system upgrades with advanced technology. The latter options create opportunities for multi-symptom resolution and truly transformational alternatives. DMEA’s engineers are specialists, and our facilities are state of the art. We can produce, on demand, microelectronic parts for all weapons systems. We can do this through the worldwide unique Advanced Reconfigurable Manufacturing for Semiconductors (ARMS) facility.
Under Title I of the Defense Production Act of 1950, as amended (DPA), the President is authorized to require preferential acceptance and performance of contracts or orders supporting certain approved national defense and energy programs, and to allocate materials, services, and facilities in such a manner as to promote these approved programs. Additional priorities authority is found in Section 18 of the Selective Service Act of 1948, in 10 U.S.C. 2538, and in 50 U.S.C. 82. The DPA priorities and allocations authority has also been extended to support emergency preparedness activities under Title VI of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act). The Department of Commerce is delegated authority to implement these priorities and allocations provisions for industrial resources. Within Commerce, the BIS Office of Strategic Industries and Economic Security (SIES) is assigned the responsibility to administer this authority. The Defense Priorities and Allocations System (DPAS) regulation (15 CFR 700) was established to carry out this responsibility. The purpose of the DPAS is to (1) assure the timely availability of industrial resources to meet current national defense and emergency preparedness program requirements; and (2) provide an operating system to support rapid industrial response in a national emergency. In pursuing these goals we attempt to minimize disruptions to normal commercial activities.
Website that provides information relating to the DSPO DMSMS Program.
DLA Disposition Services (formerly known as the Defense Reutilization and Marketing Service) is part of the Defense Logistics Agency. Our mission is to anticipate needs and deliver great performance to our customers through the reuse, transfer, donation, sale or disposal of excess property. Valuable information on excess or surplus sales of commodities including electronic parts.
DLA Disposition Services
This web site provides courtesy copies of documents managed at DLA Land & Maritime. If you cannot find a document here, it may not be managed at DSCC. For a complete listing of all DoD mil specs, please refer to Document Automation and Production Service.
Direct Link to all the DSCC managed Qualified Parts Lists (QPLs) and Qualified Manufacturers Lists (QPMs). DSCC updates the lists as necessary and is charged with requalifying vendors every two years.
The QML/QPL Part Search is provided as a means of searching several of DSCC's QPLs and QMLs. The data provided in this search is being updated as changes occur and may contain informaton not reflected in the present hard copy version. Your search will always return the latest information.
DLA Land & Maritime- QML and QPL Part Search
This search provides a cross-reference of microcircuits covered by Standard Microcircuit Drawings, MIL-M-38510 specifications and Vendor Item Drawings. If you haven't used this search before, please take a few minutes to read the operating instructions. If you prefer to use the cross-reference data on a local computer, download our Standard Microcircuit Lookup Table.
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