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Picture Placeholder: GRANT KORTE
19/14/2021 10:14 AM

​Good day all, 

I am currently building a DMS/MS program. We are developing Lexicon to use throughout the Coast Guard to hopefully build a standard framework. What I am requesting the community possibly help me with is vetting what I have developed. During my DAU training, I have found these terms but as I developed these terms, I have not been able to find the reference.

The terms are below:

 OEM End of Production -  A part of a larger system that is no longer manufactured by the original manufacturer. ​

End of life (EOL) or End of sale (EOS) / End of Production​
Original manufacturers typically begin issuing updates regarding EOL in year 5. The original manufacturer will no longer be producing or selling this product, but third-party maintenance is available for most products.

OEM End Of Support Date –  ​OEM has identified as the date they will no longer support the Product​ 
When the OEM will no longer provide repair services, repair parts, firmware or software updates, cybersecurity patches, etc.​
End of service life or End of support EOSL / End OEM of Support Date​: At this point, the original manufacturer will start to issue EOSL updates. It may also stop issuing support. Now, the product is no longer sold by the manufacturer at all, there will be no more OS updates, and they do not renew support agreements.

Govt Defined Obsolete Part/System – ​
Most often occurs sometime after the OEM EOS Date, when the Government is unable to (afford to) ​
ensure the Product meets Operational Availability (AO), Reliability, or Maintainability requirements;​
A determination that the Product can no longer meet Operational, Functional and Non-functional Requirements: Interoperability, Compatibility (Interface), Security, Performance (bandwidth), etc.; ​
When the Government can no longer to afford to support the Product to meet AO or other Operational Requirements (e.g., RFDS PCBs increased 10x (from $4K to $46K), rendering it unaffordable to sustain).​​

When the LTB (Life Time Buy) the process for purchasing discontinued Components or Products (i.e., those no longer available from Flextronics, a Component Supplier or any other distribution channel) to span Product Life or Support Life requirements, as applicable, for that Component or Product

Thank you all.

Very Respectfully,


Alexandria Levin9/16/2021 4:15 PMNo
Picture Placeholder: TRACY DENMARK
36/9/2021 1:57 PM

If I place an OEM on contract and their subcontractor goes out of business or has an obsolete part, shouldn't the OEM be responsible for funding the fix or does it rely on the Government?​

DAVID GREINKE6/14/2021 3:18 PMNo
Picture Placeholder: Alexandria Levin
  • Alexandria Levin
06/11/2021 10:40 AM

​Please join us for a COTS Selection Checklist Webinar on June 22, 2021 at 1500 EST. This webinar will include an explanation and demonstration of the proposed COTS checklist and provide attendees the opportunity to learn and ask questions about this valuable resource supporting parts evaluation and management.

Even though Commercial Off-The-Shelf (COTS) assemblies are becoming more common in defense systems, there are no standard procedures used by the parts management community (both Industry and Government) to select COTS assemblies.  To address this problem, the DoD Parts Management Working Group formed a Strategic Objective team to examine the problems associated with choosing and using electronic COTS assemblies and to evaluate implementing common procedures for selecting electronic COTS assemblies throughout the entire program lifecycle.  Over a two-year period, this Team has successfully researched and developed a checklist for selecting electronic COTS assemblies for use in safety critical or mission critical Aerospace, Defense, High Performance, and Space applications.  This checklist has undergone peer review and is scheduled to be rolled out in late 2021. 


Register in advance for this webinar:

After registering, you will receive a confirmation email containing information about joining the webinar.

6/11/2021 10:40 AMNo
Picture Placeholder: dau16174000861
  • dau16174000861
05/12/2021 9:37 AM

Team--Need some guidance. We are in the LRIP phase, and have been notified of DMS issues requiring end-of-life buys. The problem is, we need to buy enough to also support the quantities that will be installed in full rate production (through 2031), but do not yet have a FRP decision (~2024). Has anyone had to request authority to buy that far ahead of need? This buy would avoid very costly redesigns, so it seems like the obvious choice, but I can't find anything on HOW to get this ball rolling to get approval. Thanks in advance!

Edit: this is my first time using this forum and i keep getting errors when setting up my profile... so I can be reached at if anyone has recommendations! Thanks!

5/12/2021 9:37 AMNo
Picture Placeholder: Alexandria Levin
  • Alexandria Levin
04/20/2021 10:56 AM

​Ms. Robin Brown will be presenting at this year's IIOM International Online Conference & Exhibition on the topic of Strategic Parts and Material Management - a Proactive Lifecycle Approach to Handle Obsolescence. The theme of this year's IIOM Conference is "Obsolescence Management- The Key to Sustainability," with nine presentations covering technical, commercial, and strategic subjects from the perspective of different sectors, and with presenters coming from academia, industry and obsolescence solution providers. You can find out more and register here.

You can watch the presentation here.

4/20/2021 10:56 AMNo

 Frequently Needed

 DMSMS Program Manager's Blog

Robin Brown

Robin Brown


2021 - Program Updates and Year in Review
December 22, 2021
Dear Team –   The pandemic and the challenges it has introduced, can sometimes make it feel as if we are frozen in time. But yet, here we are already at the end of 2021. While business is not fully back to normal and we have not had the opportunity to meet in person for far too long, I ca


Be Strategic! Leverage Technology Insertion and Refreshment on DMSMS Issues
July 29, 2021
Jay Mandelbaum and Christina Patterson writes about leverage technology insertion and DMSMS issues in their recent post "Be Strategic! Leverage Technology Insertion and Refreshment on DMSMS Issues" on the DAU Logistics Blog. This blog post highlights the tactical approaches, cos


Government-Industry Data Exchange Program Training
July 14, 2021
​The DoD Instruction 4245.15 Diminishing Manufacturing Sources and Material Shortages (DMSMS) Management requires programs to report discontinuation notices and resolutions, with a requirement to “…share information on DMSMS issues and resolutions within 10 business days of occurrence amo

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