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FY19 Business Certification Course Implementation Memo Sep 2018
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Picture Placeholder: DANA STEWART
06/3/2022 8:56 AM

The Defense Department knows cost increases due to inflation may begin to affect contracts. But, according to recent guidance, defense contracting officers are urged to "limit the scope" when using clauses for pay adjustments. 

"The current economic environment requires we understand the impacts of inflation to existing contracts and consider various approaches to manage risk of inflation to prospective Department of Defense (DOD) contracts," John Tenaglia, the principal director for Defense Pricing and Contracting, wrote in a memo dated May 25. 

"Against this backdrop, DOD contractors and contracting officers (COs) alike have expressed renewed interest in using economic price adjustment (EPA) clauses."

Handling cost increases for existing contracts depends on the contract type and contractors are responsible for notifying DOD when costs are approaching the limits laid out in those agreements, the memo states. But an EPA clause could be a solution, when approached with care, for developing contracts or those in negotiation.

"For contracts being developed or negotiated during this period of unusually high inflation, an EPA clause may be an appropriate tool to equitably balance the risk of inflation between the Government and contractor," Tenaglia wrote. "In crafting an EPA clause, COs must be mindful that the impacts of inflation vary widely, depending on the nature of costs…the CO should take care to use an index that is closely related to the cost components judged to be most unstable."

The document also stresses that "any clause addressing potential contract cost or price changes due to economic conditions, e.g. inflation, is effectively an EPA clause, whether or not the term EPA appears in the clause." Also, contracting officers should "limit the scope" of such clauses to "costs most likely to be impacted by economic fluctuations and should exclude costs that are not likely to be impacted by inflation from adjustment under the clause," such as depreciation, or labor costs where a union agreement exists. 

The memo comes as inflation costs hit everyday items and services, such as gasoline and food costs, and as defense officials and congressional leaders push for more funding in the budget for 2023 to offset higher costs.  

Adm. Michael Gilday, the chief of naval operations, told the House Armed Services Committee during a May budget hearing that inflation "adds another stressor to this budget." Gen. James McConville, the Army's chief of staff, also told the committee in a separate hearing that he was "very concerned about the impact of inflation on our soldiers and families" particularly regarding proposed pay increases that would be eclipsed by current inflation rates. 

"The budget was planned around about a 2% inflation rate," McConville said, "we wanted to give our soldiers and families, and our civilians, a 4.6% pay raise that was based on the employment cost index…And that number is a lot less than 8%."

DOD estimated cost growth from fiscal 2022 to 2023 based on the gross domestic product price index to be around 2.2%, the Pentagon noted in a letter to Republican leaders dated May 2. The letter also notes that the 2023 budget request added $20 billion per year to protect buying power and account for compensation increases, while also acknowledging that "adjustments may be needed as prices fluctuate." 

Ranking members on the defense committees, Sen. Jim Inhofe (R-Okla.) and Rep. Mike Rogers (R-Ala.), criticized the Pentagon for not taking precautions against potential effects of inflation and resurfaced calls for a budget increase above inflation rates. 

"Overall, we are concerned that the Department is not taking a proactive stance to mitigate the harmful effects of inflation," the ranking members wrote in a statement May 4 following the Pentagon's response to an inquiry. 

"Remember: At the end of the day, getting the inflation number right is important, but it's only part of the story. If we want to protect our country and meet national security needs, we need 3 to 5 percent real growth above inflation. We plan to accomplish this goal in this year's NDAA."

Democrats, in turn, have warned of the potential for wasteful spending as defense budgets increase and advocated for acquisition reform as an alternative.

6/3/2022 8:56 AMNo
Picture Placeholder: ERIC NEMOSECK
010/23/2020 6:10 PM

​Of all the challenges the Defense Department faces in buying and building software, the rules that govern how it pays for it are widely-considered one of the biggest. And Defense officials think they have a plan to convince Congress to finally change them.


The Pentagon is lining up a series of nine acquisition programs it wants to use as test cases to prove out the concept of using a new Congressional appropriations category that's specific to software. They would let those programs break free from the "color of money" structures that were originally designed for military hardware, but make little sense in the context of the agile software development model DoD aspires to embrace.


Read more here:

10/23/2020 6:10 PMNo
Picture Placeholder: ERIC NEMOSECK
08/19/2020 8:04 PM

'Tis the season for.....reclamas?  It sure is!  The annual change from summer to fall brings not only cooler weather and football season, but also the OSD Program Objectives Memorandum (POM) / Budget Estimate Submission (BES) and subsequent OSD review of your program's submissions - which can result in your need to write a reclama. So if it's been a while since you have written one, or just want to make sure you are following best practices, take a minute to download the Reclama Reference Card. This card is a 1-page (2-sided) quick reference desk guide that describes what a reclama is, as well as best practices when writing one ("Do's and Dont's").

8/19/2020 8:04 PMNo
Picture Placeholder: ERIC NEMOSECK
08/5/2020 2:01 PM

While the DoD clearly demonstrates success in its warfighting mission, it has been unable to pass a financial audit in accordance with law. It is vital for everyone supporting the DoD to be aware of the FIAR efforts and associated initiatives that will drive future actions for continuous performance improvement and compliance with laws and regulations.



8/5/2020 2:01 PMNo
Picture Placeholder: ERIC NEMOSECK
04/8/2020 10:53 AM

Effective immediately, in response to the Coronavirus Disease 2019 (COVID-19) national emergency, the progress payment rates at Defense Federal Acquisition Regulation Supplement (DFARS) 232.501-1 are increased from 80% of incurred costs to 90 percent for large business concerns and 95 percent for small business concerns.  The class deviation remains in effect until rescinded.

4/8/2020 10:53 AMNo

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