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Community
This Community serves as a resource for Government Property Administrators and Plant Clearance Officers. The community provides information and resources to support the proper management and oversight of government property. With over $100 billion worth of Government property in the hands of Department of Defense contractors Government property impacts the development and fielding of virtually every major weapon system platform today. It is hoped that this community will help you learn and understand more about this critical acquisition field.
Contract Property Life Cycle Phases
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Provide assistance to the Program Manager, Contracting Officer, and Production Supply Manager to assist with the following pre-award tasks: |
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Conduct property administration, performance audits, interim disposal actions, and support partial terminations: |
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Close the contract property account: |
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NOTE: Both IPMS roles as Property Administrator and Plant Clearance Officer are included.
Department of Defense Policy & Guidance
Army Policy & Guidance
Air Force Policy & Guidance
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Disposition
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Is there instance where IP Addresses would need to be added to the GFP/GFX List? Or is there something that might prohibit the IP Address from being added to the GFP/GFX list? My vendor is requesting that they should be added and I can't find anything that would suggest they are prohibited or even needed. The only place I can think to add this detail would be in the Notes section, but the characters are limited in this field. Thanks for your help!
I don't know of any circumstances that would require documenting an IP address to the GFP attachment. There is no requirement for the Government to provide IP addresses to the GFP Attachment. It isn't required by DoD Instruction (DoDI) 5000.64 or DoDI 8320.04. Also, the IP Address is not one of the DoD recognized IUID equivalents as defined in MIL-STD-130N. I'll spare you of my novice understanding of IP addresses and how they are assigned. :-)
I have over 2500 line items of material (some containing multiple qtys).
Total value around $7 million
I have prepared my first flat file but can only add 200 lines to a flat file so there will be about 12 schudules to create. This material is mostly small electrical componants that go into a deliverable end item. They are outdated and of no use other than the project they were used for. I have classified it as scrap and PLCO says a FSC code is required but on the file it says FSC is not needed for scrap classification.
Like I said this is my first flat file. I have submited multiple cases in the last 23 years but always manual. Any comments or suggestions are welcome.
Thank you.
Does anyone have any suggestions for topics for the monthly Government Property Matters office hours events? We welcome your input.
Yes, the FAR and DFARS clauses relative to Government property would be beneficial; especially since the DFARS clauses relative to property will be consolidated in the near future. Thank you.
Great suggestions! Thank you.
Long time listener, first time caller...I'd love a presentation on the importance and impact of Contractor's Self Assessment. Also, Contract Closeout and role the Property Administrator has in that process, especially overage and exceeding the FDD. I've only been to Property Matters event and it was very informative (Audra 's Acquisition presentation 10 May 23). Looking forward to the next one.
I think it would be beneficial for all to cover the mandatory FAR and DFARS clauses in solicitations/contracts related to Government Property. Also, it would be great to cover optional clauses that can be included in solicitations/contracts when applicable.
I'll see when we can address this topic.
The topic for the next Government Property Matters web event is CAP. Thanks again for your suggestion!
I would love to cover on FAR 45.201 and FAR 45.202 requirements. How is language addressed in the solicitation? How does the Contracting Officer evaluate the CPMS?
Thanks Daniel! Maybe we can make this a collaborative effort with DPC.
I would like a deep dive into the delivery of CAP not anticipated at the begining of a contract. The process start to finish, what forms and papeerwork is required, and how PIEE can or must be utilized. Additionally, perhaps we can include the process of returning GFP to the government once it is no longer needed for contract performance before the end of the contract's period of performance.
When adding GFP to the GFP attachment does the attachment need to be updated with only what is being added or do I need to recreate the existing GFP attachment and add to that what is being added? Does the GFP get overwitten with each update or is it cumulative?
Thank you very much.
Hi Daniel. Pam Rooney had an answer to your question. "... the Attachment needs to be a conformed version showing ALL the GFP, NOT just the changes. The user can use the “Create from Existing Attachment” creation option to easily add items. But remember, a contract modification is required for any change to the Attachment."
All DCMA administered contracts have been modified to incorporate DFARS 252.245-7004 deviation which requires the use of the GFP Module Plant Clearance Capability in GFP Module in PIEE to report excess property in lieu of PCARSS. Beginning on 15 August 2022, all property reported into PCARSS as excess to DCMA administered contracts will be rejected. Users will be notified upon rejection and provided instructions for submission to the GFP Module. All DCMA administered schedules entered into PCARSS prior to 15 August 2022 will be accepted and worked to completion within PCARSS. Schedules accepted into PCARSS prior to 15 August 2022 should not be duplicated within the GFP Module.
If your contract is not administer by DCMA or is adminstered by DCMA, but has not been modified, please notify the appropriate contracting personnel (GPA, ACO) to modify the contract to incorporate the class deviation.
Thanks for the info!
What are the relevant references/regulations pertaiing to GFP from the US to a foreign Government?
FMS (Title 23) has to be financially auditable by June 2023. Defense Security Cooperation Agency (DSCA) has told us that they want DoD Services/Agencies to use as many of the same GFP processes that we use on the normal USG side (Title 10) as possible. They are working on developing further guidance for the GFP processes that are FMS unique.
If you are referring to contractor use of GFP for performance of a contract with a foreign government, see FAR 45.302 and DFARS 245.302.
CIND 001, the Industrial Contract Property Management Credential, was deployed August 27, 2021. This credential will provide fundamental knowledge of the provision, management, surveillance, and disposal of contract Government property for those involved in any of tasks within the life cycle phases of contract Government property as well as those who have a general interest in the topic. CIND 001 consists of the following training courses and a comprehensive final assessment.
To learn more or enroll go to https://icatalog.dau.edu/onlinecatalog/CredentialConceptCard.aspx?crs_id=21 or visit the DAU Credentials page at https://www.dau.edu/training/pages/credentials.aspx.
Contract Property Life Cycle Phases
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Provide assistance to the Program Manager, Contracting Officer, and Production Supply Manager to assist with the following pre-award tasks: |
|
Conduct property administration, performance audits, interim disposal actions, and support partial terminations: |
|
Close the contract property account: |
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NOTE: Both IPMS roles as Property Administrator and Plant Clearance Officer are included.
Department of Defense Policy & Guidance
Army Policy & Guidance
Air Force Policy & Guidance
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Disposition
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CloseOut
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Contractual references and related documents can be recognized on the shelf by their title or logo. Any pertinent document, such as the DCMA Guidebook, can be added to the shelf with a link to access the material. A separate section can be marked for Agency Guidebooks, FAR/DFARS/PGI, DoD Instructions/Manuals (Demil Manual, ...), The DAU Course Catalog, and Related Magazines. Contributions are requested.
| Resource Title | Description |
|---|---|
| AR 710-2 Supply Policy Below the National Level | This rapid action revision, dated 28 March 2008, implements congressional approval of legislation allowing Soldiers to retain Army combat uniforms issued as organizational clothing and individual equipment to deployers (para 2-56) |
| AR 735-5 Property Accountability Policies | Revision dated 9 November 2016 |
| ASTM E2675 - 09 | The full text requires a purchase; however, this link provides a solid overview & lists all other ASTM relevant to property management that is available |
| Defense Acquisition Guidebook | Acquisition Policy and Discretionary Best Practice Guide |
| DFARS 211.274-4 | Policy for reporting of Government-furnished property |
| DFARS 252.211-7007 | Reporting of Government-Furnished Property |
| DFARS PGI 245 | Policy, Guidance, and Instruction to create a business case for the provision of Government property to a contractor |
| DLM 4000.25 | DLM 4000.25, Defense Logistics Management Standards (DLMS) |
| DoDM 4100.39 | Federal Logistics Information System (FLIS) Procedures Manual |
| DoDM 4140.01-Vol1 | DoD Supply Chain Materiel Management Procedures: Operational Requirements |
| DoDI 8320.03 | Unique Identification (UID) Standards for Supporting DoD Net-Centric Operations |
| This Instruction establishes policy and assigns responsibilities for the DoD DEMIL program in accordance with the authority in DoD Directive 5134.01 for mandatory DEMIL training, oversight of DEMIL functions, DEMIL code assignment accuracy, and DEMIL life cycle planning in accordance with section 1051 of Public Law 105-261 | |
| DoDI 4161.02 Accountability and Management of Government Contract Property | This Instruction reissues DoD Instruction (DoDI) 4161.2 |
| DoDI 5000.64 Accountability and Management of DoD Equipment and Other Accountable Property | Establishes OSD policy for Acct & Mgmt of tangible property |
| DoD Procurement Toolbox | Resources such as the Guidebook for Contract Property Administration, Reporting GFP, GFP Operating Guide, etc. |
| FAR 42.302 | Contract Administration Office Functions |
| FAR part 45 | Government Property |
| FAR 52.245-1 | Government Property Clause (April 2012) |
| FMR Subchapter B - Personal Property | Federal Management Regulation Subchapter B - Personal Property |
| Generally Accepted Government Auditing Standards (GAGAS) | Use & Application of GAGAS, Ethical Principles, and other standards & guidance |
| Guidebook for Contract Property Administration (December 2014) | This Guidebook replaces DoD 4161.2-M, DoD Manual for the Performance of Contract Property Administration (1991). |
| GSA Regulations Site | Acquisition.gov (FAR, supplemental regulations and archives) |
| Title 40 US Code | Ch. 5 Property Mgmt includes SubCh II Use of property, III-Disposing of Property |
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Government Property Matters Office HoursNeed to communicate with government property experts? Interested in hearing and sharing on-the-job issues related to contract property? Well, the “Government Property Matters” office hours web series was organized with you in mind! All occupational series are welcome.Office Hours are currently held on the second Wednesday of each month from 11:00 AM - 12:30 PM Eastern. This is also a great opportunity to earn CLPs! |
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U. S. Government Bill of Lading
GPG
Changes requirment for contractors to complete inventory disposal changes in the DCMA Plant Clearance Automated Reutilization Screening System (PCARSS) to use of the Government Furnished Property (GFP) Module of the Procurement Integrated Enterprise Environment (PIEE).
The Government relies on and requires its contractors to provide effective and efficient stewardship of the Government property in their custody. This stewardship responsibility, codified in the Federal Acquisition Regulation (FAR) clauses 52.245-1, Government Property, and 52.245-2, Government Property Installation Operation Services, is the subject of this Guidebook. The policies and procedures presented in this Guidebook are designed to implement the requirements of the FAR, facilitate the effective and efficient oversight of contractors, maximize the Department’s return on investment and achievement of best value; and protect the Government’s interests. The terms and condition of the contract take precedence over the requirements of this Guidebook. This Guidebook replaces the Guidebook for Contract Property Administration (April 2012), which replaced DoD 4161.2-M, DoD Manual for the Performance of Contract Property Administration (1991). The intent/outcome/purpose of this Guidebook is to provide a policy framework for Government property stakeholders: Program Managers (PMs), Contracting Officers (COs), Contract Specialists (CSs), and Accountable Property Officers, along with those designated the responsibility of oversight of stewardship, including Property Administrators (PAs) and Plant Clearance Officers (PLCOs). Reference Link: DPAP Program Development and Implementation (http://dodprocurementtoolbox.com/page/gfp/resources)
An Excel template for manual submission of property loss reports
DoD's guide to Uniquley Identifying Items. Benefit of Value
Class Deviation 2020-004 requires contractor reporting of loss of Government Property to be submitted in the Government Furnished Property (GFP) Module within Procurement Integrated Enterprise Environment (PIEE) in lieu of the DCMA Property Loss eTool.
In order to effectively administer government property in a shipboard environment, property personnel must be familiar with regulations other than FAR 45. One of the primary regulations is 46CFR. Personnel must understand how this regulation interacts with and takes place of certain provisions of FAR 45. It is imperative to understand how one regulation can overshadow the other and create a duplicate workload.
