Skip Ribbon Commands
Skip to main content
 
      

1 - Review Contract and Accept Assignments

Previous-Next Arrows

Pre-Award stage

Development through Deployment stage

Sustainment/Disposal stage

  
  1. Review Contract & Accept Assignments
  2. Establish Property Admin Records
  3. Report Contract Deficiencies
  4. Construct a Risk Analysis
  5. Establish Property Audit Objectives
  6. Plan a PMSA
  7. Conduct a PMSA
  8. Respond to Reports of Property Loss
  9. Respond to Special Requests
  10. Dispose of property that is no longer required
  

PURPOSE:

Manage the Property Administrator’s (PA’s) workload, input acceptance of contract assignment into Electronic Document Access (EDA), and provide requestor a point of contact, or provide reason for rejection.

DETAILED GUIDANCE AND POLICY:

  • Guidance for the following tasks is included in the Guidebook for Contract Property Administration:
    • Review new contracts, Chapter 1, Section 1
    • Issue contract deficiency report (CDR), Chapter 1, Section 2
    • Identify/assign contracts, Chapter 1, Section 3
    • Issue/accept support property administration (SPA) delegations
  • Guidance for accepting automatic delegations and requesting support for work performed outside assigned geographical area: DCMA Instruction: Contract Receipt and Review 
  • Regulation designating property administration as a task delegated by contracting officer: FAR 42.302(a)(27)
  • Location criterion for accepting contract delegations: DFARS 242.202

OVERVIEW OF GOVERNMENT TASKS:

  1. Read contract (on EDA, EDW, or hard copy) within 30 calendar days of receipt and:
  1. Communicate acceptance or rejection of assignment
    • If you are the prime PA, notify the Contracting Officer (CO) in accordance with agency policy
    • If you are a Support Property Administrator (SPA), notify the prime PA
    • If you are the prime PA, coordinate any surveillance by SPA
    • Input acceptance into internal workload management system (MOCAS/CPAS or other) for accountability/visibility to your supervisor

OTHER RESOURCES

  • Basic contract anatomy training – helps you recognize the parts of a contract that can provide terms relevant to property management - CON100 “Shaping Smart Business Arrangements”. Focus particularly on these relevant sections:
    • 9) Identify contract types and methods of procurement
    • 10) Identify the elements of a contract
    • 14) Identify contract types
    • 15) Identify business strategies and conditions to manage risks

Disclaimer: The information contained in this resource should not be construed as official guidance. This job aid is a work in progress. Please submit suggestions to GovProperty@DAU.mil for how this tool can better support your performance.

Previous-Next Arrows Next Previous

  
  
  
  
  
There are no items to show in this view of the "DAU Sponsored Documents" document library.