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3 - Report Contract Deficiencies

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Pre-Award stage

Development through Deployment stage

Sustainment/Disposal stage

  
  1. Review Contract and Accept Contract Assignments
  2. Establish Property Admin Records
  3. Report Contract Deficiencies
  4. Construct a Risk Analysis
  5. Establish Property Audit Objectives
  6. Plan a PMSA
  7. Conduct a PMSA
  8. Respond to Reports of Property Loss
  9. Respond to Special Requests
  10. Dispose of property that is no longer required
  

PURPOSE:

Support the creation of a comprehensive, correct contract with clear and appropriate terms for Government property. Prevent the administration of inadequate contracts or inappropriate terms.

DETAILED GUIDANCE AND POLICY:

OVERVIEW OF GOVERNMENT TASKS:

  1. Retrieve notes on any ambiguities, omissions, or potential issues discovered in Step one, Review the Contract.
  2. Ensure contracts contain clear and appropriate terms and conditions, including
    • Property clauses
      • Include basic property clause FAR 52.245-1
      • Include clause for non-interference use FAR 52.245-9
    • Listing of Government property
    • Locations for contract performance
    • Disposition instructions 
      • Demilitarization instructions
      • Any other information that supports oversight of Property
  3. Submit report using either EDA application, or, if unavailable, send DD Form 1716 for Contracting Officer review
    • Describe the basis for the finding of each discrepancy
    • For each discrepancy cite law, policy, or guidance
    • Verify currency of contact information
  4. Follow up with the Contracting Officer to support their efforts to resolve deficiencies, as needed.

Disclaimer: The information contained in this resource should not be construed as official guidance. This job aid is a work in progress. Please submit suggestions to GovProperty@DAU.mil for how this tool can better support your performance. 

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