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3 - Report Contract Deficiencies

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Pre-Award stage

Development through Deployment stage

Sustainment/Disposal stage

  1. Review Contract and Accept Contract Assignments
  2. Establish Property Admin Records
  3. Report Contract Deficiencies
  4. Construct a Risk Analysis
  5. Establish Property Audit Objectives
  6. Plan a PMSA
  7. Conduct a PMSA
  8. Respond to Reports of Property Loss
  9. Respond to Special Requests
  10. Dispose of property that is no longer required


Support the creation of a comprehensive, correct contract with clear and appropriate terms for Government property. Prevent the administration of inadequate contracts or inappropriate terms.



  1. Retrieve notes on any ambiguities, omissions, or potential issues discovered in Step one, Review the Contract.
  2. Ensure contracts contain clear and appropriate terms and conditions, including
    • Property clauses
      • Include basic property clause FAR 52.245-1
      • Include clause for non-interference use FAR 52.245-9
    • Listing of Government property
    • Locations for contract performance
    • Disposition instructions 
      • Demilitarization instructions
      • Any other information that supports oversight of Property
  3. Submit report using either EDA application, or, if unavailable, send DD Form 1716 for Contracting Officer review
    • Describe the basis for the finding of each discrepancy
    • For each discrepancy cite law, policy, or guidance
    • Verify currency of contact information
  4. Follow up with the Contracting Officer to support their efforts to resolve deficiencies, as needed.

Disclaimer: The information contained in this resource should not be construed as official guidance. This job aid is a work in progress. Please submit suggestions to for how this tool can better support your performance. 

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