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1 - Review Contract and Accept Assignments

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Pre-Award stage

Development through Deployment stage

Sustainment/Disposal stage

  1. Review Contract & Accept Assignments
  2. Establish Property Admin Records
  3. Report Contract Deficiencies
  4. Construct a Risk Analysis
  5. Establish Property Audit Objectives
  6. Plan a PMSA
  7. Conduct a PMSA
  8. Respond to Reports of Property Loss
  9. Respond to Special Requests
  10. Dispose of property that is no longer required


Manage the Property Administrator’s (PA’s) workload, input acceptance of contract assignment into Electronic Document Access (EDA), and provide requestor a point of contact, or provide reason for rejection.


  • Guidance for the following tasks is included in the Guidebook for Contract Property Administration:
    • Review new contracts, Chapter 1, Section 1
    • Issue contract deficiency report (CDR), Chapter 1, Section 2
    • Identify/assign contracts, Chapter 1, Section 3
    • Issue/accept support property administration (SPA) delegations
  • Guidance for accepting automatic delegations and requesting support for work performed outside assigned geographical area: DCMA Instruction: Contract Receipt and Review 
  • Regulation designating property administration as a task delegated by contracting officer: FAR 42.302(a)(27)
  • Location criterion for accepting contract delegations: DFARS 242.202


  1. Read contract (on EDA, EDW, or hard copy) within 30 calendar days of receipt and:
  1. Communicate acceptance or rejection of assignment
    • If you are the prime PA, notify the Contracting Officer (CO) in accordance with agency policy
    • If you are a Support Property Administrator (SPA), notify the prime PA
    • If you are the prime PA, coordinate any surveillance by SPA
    • Input acceptance into internal workload management system (MOCAS/CPAS or other) for accountability/visibility to your supervisor


  • Basic contract anatomy training – helps you recognize the parts of a contract that can provide terms relevant to property management - CON100 “Shaping Smart Business Arrangements”. Focus particularly on these relevant sections:
    • 9) Identify contract types and methods of procurement
    • 10) Identify the elements of a contract
    • 14) Identify contract types
    • 15) Identify business strategies and conditions to manage risks

Disclaimer: The information contained in this resource should not be construed as official guidance. This job aid is a work in progress. Please submit suggestions to for how this tool can better support your performance.

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