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Smart Shutdown Program Support (SSPS)

This community provides a forum for information exchange and peer-to-peer discussions to provide acquisition organizations enterprise best practices to accomplish smart, disciplined, efficient, and effective program shut down when required to do so. This community provides the defense acquisition community a forum for their “voice to be heard” in identifying goals, processes, shortfalls, issues, best practices, plans, and considerations in all aspects of program shut down activities.

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Don Riley - Community Owner

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Defense acquisition is a complex process.  You must interact with multiple stakeholders, decision systems, and other vast resources.  Typically this is done to deliver a product with time, budget and schedule constraints.  Now you have a new challenge.  Shutdown your program, also with time, budget and schedule constraints, and they are usually a very hard stop. 

The Defense Acquisition University has established this Community of Practice (COP) to provide a forum for information exchange and peer-to-peer discussions to provide acquisition organizations enterprise best practices to accomplish smart, disciplined, efficient, and effective program terminations when required to do so.

In addition to the information on this website, we are also available to assist you and your team through consulting and mission assistance.   Visit the DAU's Consulting Services Portal or use the contacts listed on the home page of this site . 

A good place to start is the DAU publication "A Smart Shutdown Primer".  This Primer is offered to the Program Manager (PM) or program management personnel faced with the prospect of shutting down a program. The PM must execute the program shutdown with the same attentiveness to effectiveness and efficiency employed in the ongoing program. This Primer serves to guide the PM with a myriad of considerations.   The Primer is an enabler to help the PM synthesize information into a plan of action for executing a smart program shutdown.

 Select the graphic to open the Primer in a new window.

Primer Pic.png

Program Review - Lessons Learned
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Program Reviews as part and in support of the DAU Smart Shutdown Program Support effort will be conducted on an "as requested" basis by the Program, Project, PEO, or Service.  The Program Review format or process will be determined by the sponsoring agency IAW their established procedures. Program Reviews may be posted to this Community as they are completed if they are released by the sponsoring agency for public view.

The Senior Leader Interviews reflect the views, opinions, and recommendations from interviews with Senior Service Leaders who were leading or connected with the termination of acquisition programs/projects. The senior leader interviews are directed toward providing additional high-value insights/ considerations from the PMs and Service leadership that have had their programs canceled.

The PowerPoint presentations highlight considerations for a PMO as they develop a Program Shutdown Plan.  They were developed by a PM that led his program office through a termination event.

Smart Shutdown Overview Briefing
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This is the powerpoint presentation that the DAU SSPS team uses to brief leadership of programs that need assistance in the area of shutting down a program.

Leadership_Overview_Brief_June_2017.pptx

Discussions / Smart Shutdown Program Support (SSPS)

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Resources / Smart Shutdown Program Support (SSPS)

Start Here

Defense acquisition is a complex process.  You must interact with multiple stakeholders, decision systems, and other vast resources.  Typically this is done to deliver a product with time, budget and schedule constraints.  Now you have a new challenge.  Shutdown your program, also with time, budget and schedule constraints, and they are usually a very hard stop. 

The Defense Acquisition University has established this Community of Practice (COP) to provide a forum for information exchange and peer-to-peer discussions to provide acquisition organizations enterprise best practices to accomplish smart, disciplined, efficient, and effective program terminations when required to do so.

In addition to the information on this website, we are also available to assist you and your team through consulting and mission assistance.   Visit the DAU's Consulting Services Portal or use the contacts listed on the home page of this site . 

A good place to start is the DAU publication "A Smart Shutdown Primer".  This Primer is offered to the Program Manager (PM) or program management personnel faced with the prospect of shutting down a program. The PM must execute the program shutdown with the same attentiveness to effectiveness and efficiency employed in the ongoing program. This Primer serves to guide the PM with a myriad of considerations.   The Primer is an enabler to help the PM synthesize information into a plan of action for executing a smart program shutdown.

 Select the graphic to open the Primer in a new window.

Primer Pic.png

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Topics of Considerations
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Program Review - Lessons Learned

Program Reviews as part and in support of the DAU Smart Shutdown Program Support effort will be conducted on an "as requested" basis by the Program, Project, PEO, or Service.  The Program Review format or process will be determined by the sponsoring agency IAW their established procedures. Program Reviews may be posted to this Community as they are completed if they are released by the sponsoring agency for public view.

The Senior Leader Interviews reflect the views, opinions, and recommendations from interviews with Senior Service Leaders who were leading or connected with the termination of acquisition programs/projects. The senior leader interviews are directed toward providing additional high-value insights/ considerations from the PMs and Service leadership that have had their programs canceled.

The PowerPoint presentations highlight considerations for a PMO as they develop a Program Shutdown Plan.  They were developed by a PM that led his program office through a termination event.

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Action Charts Budget - Financial Management Realignment

Charts/presentations/plans on Budget/Financial Management Realignment during Acquisition Program ShutDowns.

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Budget - Financial Management Realignment

This Budget / Financial Management Realignment topic is dedicated to the discussion, research, and contribution of all aspects of the BFM activities associated with an acquisition program termination (Shutdown). 

Contribute your ideas is here

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Contracts Realignment

This Contracts Realignment topic is dedicated to the discussion, research, and contribution of all aspects of the Contracts activities associated with an acquisition program termination (Shutdown). 

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Facilities - HW - SW Realignment

This Facilities / HW / SW Realignment topic is dedicated to the discussion, research, and contribution of all aspects of the facilities and HW/SW redistribution activities associated with an acquisition program termination (Shutdown). 

Contribute your ideas is here

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Policies

USDAT&L Smart Shutdown Memorandum 2014.  In the memorandum, Former USDAT&L Frank Kendall encourages program management personnel facing a program termination to make use of the DAU's Smart Shutdown Guide.

Army Pamphlet 70-3 Army Acquisition Procedures.  Army Acquisition guidelines including a format for Program Termination Plan.  Shows Service Specific Termination Plan requirement.

USAF Memorandum providing Guidance on Program Termination Procedures to include a sample template termination plan.

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Documents / Smart Shutdown Program Support (SSPS)

Budget and Financial Considerations Workbook
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Summary

The Budget and Financial Considerations Workbook is a MS Excel file dedicated to this topic. The considerations list is provided for immediate use by the Aquisition Community.

Senior Level Leader's Comments
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Summary

Key points captured from interviews of Senior Level Leaders concerning Program Cancellations/Shutdowns Insights from Leadership that have experienced program shutdowns/terminations. Points of interest or "Golden Nuggets" concerning actions to be taken in program cancellation events.

Program Shutdown Considerations Workbook
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The considerations workbook is a MS Excel file with a tab dedicated to each of the considerations. The considerations list is provided for immediate use by the Aquisition Community.

Senior Level Leader's Interview PM
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Document
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Summary

Key points captured from interviews of Senior Level Leaders concerning Program Cancellations/Shutdowns Insights from Leadership that have experienced program shutdowns/terminations. Points of interest or "Golden Nuggets" concerning actions to be taken in program cancellation events.

Project Closeout TImeline
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This is a tool to assist organizations to plan and track progress of their Smart Shutdown activities. It can be modified as needed.

Smart Shutdown Reasearch on Exsisting Standards for Terminations or Transitions
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Mr. Mark Unger completed this research as part of the Senior Service Fellowship requirements in 2013. His research into the area of, program terminations and transitions revealed that there is little guidance for the acquisition workforce in these areas. Termination or transitioning of systems from a program of record to another program, a laboratory, or disposing of them all together are areas that need additional guidance so resources used to develop, produce and sustain programs are shut down smartly. The question is “Does the Department of Defense Acquisition Workforce have a tool or tools to effectively shut down a program?”

Senior Level Leader Interview PEO
Document Type:
Document
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Summary

Key points captured from interviews of Senior Level Leaders concerning Program Cancellations/Shutdowns Insights from Leadership that have experienced program shutdowns/terminations. Points of interest or "Golden Nuggets" concerning actions to be taken in program cancellation events.

A Smart Shutdown Primer
Document Type:
Document
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Summary

This Primer is offered to the Program Manager (PM) or program management personnel faced with the prospect of shutting down a program. The PM must execute the program shutdown with the same attentiveness to effectiveness and efficiency employed in the ongoing program. This Primer serves to guide the PM with a myriad of considerations. The Primer is an enabler to help the PM synthesize information into a plan of action for executing a smart program shutdown

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