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CommentCommunity

ACE for Services

The goals of this Community are to facilitate knowledge sharing across the acquisition community and to serve as the central clearinghouse for service acquisition policy and guidance information, training opportunities and best practices to support both the Defense Acquisition Workforce and the DoD workforce performing services acquisition functions.

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Community Contacts

COMMUNITY / ACE for Services
Adam Stroup - Community Owner

Feed / ACE for Services

Document / ACE for Services
DoD Handbook for the Training and Development of the Services Acquisition Workforce
View Document

This Handbook establishes recommendations for the non-Acquisition Workforce (non-AWF) as well as a development path to Services Acquisition (SA) proficiency for the AWF.

DoD Handbook for the Training and Dev of the SA Workforce.pdf
Training Center
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Services Acquisition Training Center

Back to Basics (BtB) Human Capital Initiatives (HCI) website

Services Acquisition Knowledge Area

DoD Handbook for the Training and Development of the Services Acquisition Workforce, July 14, 2017.  Provides DoD** recommended training for the Services Acquisition Functional Area.
      **For civilian agencies please visit the Federal Acquisition Institute for more information on training.

 
DAU Credentials. DAU deployed the first four credentials in FY2020, including two Acquisition of Services credentials. There are 60+ credentials available!

DAU Partnerships. Defense Acquisition University works with over fifty external colleges and universities in granting credit to workforce members who have completed DAU courses.  Partnerships provide opportunities to maximize academic accomplishments by receiving credit for DAU courses toward an undergraduate, graduate, or certificate program.

DAU Equivalency Program.  The Defense Acquisition University (DAU) provides the opportunity for other organizations (colleges and universities, DoD schools, other federal agencies, commercial vendors, and professional societies) to offer courses, programs or certifications which DAU will accept as equivalent to one or more DAU courses if, upon evaluation of the organization's materials and standards, they adequately address the DAU course learning outcomes for a select DAU course(s).

Credential CLPs in Total
CACQ 001 Services Acquisition Team Member:  Non-Acquisition Workforce

41

CACQ 002 Services Acquisition Team Member:  Acquisition Workforce

50

CACQ 013 Functional Services Manager (FSM)

46

CACQ 007 Category Management Overview

13

CCON 025 Contracting for Services

40

FOUNDATIONAL LEARNING

ACQ1650 Defense Acquisition of Services -  (7 hrs online)

ACQ2550 Services Acquisition Management Tools - (11 hours online)

ACQ265 Mission Focused Services Acquisition  - 3.5 days instructor led training (ILT) 

ACQ265V Mission Focused Services Acquisition - 5 days virtual instructor led training (VILT)

ACQ305 Services Acquisition Management Office - 3.5 days instructor led training (ILT) or Virtual ILT

ACQ 0061 IGCE for Services Acquisition (3 hours online)

BFM 0020 Program Execution (CLPs are TBD)

CON 0040 Market Research (3 hours online)

CLC 011 Contracting for the Rest of Us (2 hours online)

CON 0130 Services Acquisition (3 hours online)

CON 0640 Wage Determinations (1 hour online)

CLC 106 Contracting Officer's Representative (COR) with a Mission Focus (6 hours online)

CLC 108 Strategic Sourcing Overview (2 hours online)

CON 7600 Introduction to Incentive Contracting (2 hours online)

CLC206 Contracting Officer's Representative (COR) in a Contingency Environment (1 hour online)

CLC 222 Contracting Officer's Representative (COR) Online Training (32 hours online)

CLE 028 Market Research for Engineering and Technical Personnel (2 hours online)

CLE 083 Information Technology Service Management (ITSM) (2 hours online)

CLM003 Overview of Acquisition Ethics (2 hours online)

PMT 0160 Cost Estimating (5 hours online)

PMT 0170 Risk Management (8 hours online)

WORKFLOW LEARNING  

Service Acquisition Mall (SAM)Service Acquisition Mall (SAM)

7-Step Service Acquisition Process

Service Acquisition Portfolio Groups (Wings)

PERFORMANCE LEARNINGPerformance Learning

WSM 012 Services Acquisition Workshop (SAW)

DoDI 5000.74 Defense Acquisition of Services:

  • SAWs required by DoDI 5000.74 for all applicable service requirements with a total acquisition value > $500M or annual value of > $250M
  • Multiple award, IDIQ contracts do not require a SAW for the base contract, but a SAW is required for any task order valued at > $100M
  • Requiring activities should consider using SAWs on services acquisitions > $10M to < $500M
CAT # Workshop Days
WSM 012 Services Acquisition Workshop (SAW) WSM 012.  The SAW is typically a 3-4 four day workshop for an intact MFT conducted at team's location using the team's documentation.  It is a facilitated, hands on workshop designed to help the MFT work through the seven-step service acquisition process.  For more information, see DAU's SAW Talking Paper 

3.5*

WSM 009 Work Statement Workshop (SOW, SOO, PWS) WSM 009. Provides an overview of the function of the Work Statement in the acquisition process and a procedure for planning, developing, and writing Work Statements.

4

WSM 014 Acquisition Strategy Development Workshop (ASDW)

3-4.5

WSC 032 Source Selection Simulation

4

WSA 004 Cloud Services Workshop

3

*SAWs may be tailored to address the needs of the Multi-Functional Team (MFT).  

GAO Report
View Event

GAO Reports

Report # Title Key Words
GAO-24-105358 DOD FRAUD RISK MANAGEMENT: Enhanced Data Analytics Can Help Manage Fraud Risks Fraud, Data Analytics
GAO-24-105980 ARTIFICIAL INTELLIGENCE: Agencies Have Begun Implementation but Need to Complete Key Requirements Artificial Intelligence
GAO-24-107270 Revolving Funds:  Key Features Revolving funds, working capital funds
GAO-24-105645 Artificial Intelligence: Actions Needed to Improve DOD's Workforce Management Artificial Intelligence, cybersecurity, workforce
GAO-24-105506 GAO Agile Assessment Guide:  Best Practices for Adoption and Implementation [Reissued with revisions on Dec. 15, 2023] Agile software development, auditors
GAO-21-267R  SERVICE ACQUISITIONS: DOD's Report to Congress Identifies Steps Taken to Improve Management, But Does Not Address Some Key Planning Issues Budget, PPBE, Service Acquisition
GAO-20-104 DoD Utilities Privatization:  Improved Data Collection and Lessons Learned Archive Could Help Reduce Time to Award  utility, services, contracts, time to award
GAO-24-900538 Bid Protest Annual Report to Congress for Fiscal Year 2023 Protests
GAO-20-220SP Bid Protest Annual Report to Congress for FY19 Protests
GAO-19-248SP Bid Protest Annual Report to Congress for FY18 Protests
GAO-19-556 Defense Workforce:  Steps Needed to Identify Acquisition Training Needs for Non-Acquisition Personnel Services Acquisition Training
GAO-18-237SP Bid Protest Annual Report to Congress for FY17 Protests
GAO-17-398 Service Contracts: Agencies Should Take Steps to More Effectively Use Independent Government Cost Estimates IGCE, Cost Estimating, Service contracts
GAO-16-119 DOD Service Acquisition:  Improved Use of Available Data Needed to Better Manage and Forecast Service Contract Requirements Services Acquisition Requirements, PPBE
GAO-12-681 SOFTWARE DEVELOPMENT:  Effective Practices and Federal Challenges in Applying Agile Methods Agile Software Development

DoDIG Reports

Report # Title Key Words

DODIG-2024-055

Audit of the DoD’s Oversight of Cost-Plus-Award-Fee Contract CPAF

 

                                                            [Return to Policy and Guidance Page]

 

Discussions / ACE for Services

Security / Law Enforcement Acquisitions?
2 Replies
View Discussion
QUESTION SCENARIO
QUESTION

​The U.S. Army Corps of Engineers is authorized to contract with local law enforcement agencies to provide additional patrols during peak recreation seasons. USACE Lakes and Rivers Nashville District (LRN) uses Simplified Acquisition Procedures (SAP) to award a firm-fixed price, commercial service contract for each project location (24 total contracts). Most contracts include a base period of performance and 2 or 3 option years to maintain continued patrols. What types of acquisition methods are other Districts / Agencies using to contract with local law enforcement agencies? OR is anyone contracting private security companies? 

SCENARIO
Content Author… July 31, 2023 - 08:28am

AFBIT Lite is a tool that pulls contracts from FPDS, but on version lets you look for nearby organizations doing similar work based on zip code.  The tool is an online version of Tableau and is a bit clunky to use, but it's easier in my opinion than the advanced search on FPDS.Gov.  The closest contract (W9124P20C0012) for PSC S206 is out of Huntsville, an Army contract with Controlled F.O.R.C.E. Inc.  You can find AFBIT Lite with a search on DAU.edu.

Content Author… July 31, 2023 - 08:02am
A quick search on GSA's Acquisition Gateway turned up Tech Ops II.  This is a Best In Class vehicle, so a plus for meeting category management goals.  Seems to be about technologies for security, the extent that services of private security companies can be used is unknown, but the contacts are in the FAQ.  Unfortunately, the site is scheduled for an update and the link may only be good until Sep. 30, 2023. (NOTE:  you may have to CAC in to view this site)

GSA's Schedule 84 may fit the bill for another strategy for acquiring the needed services.

For PSC S206 there's NAICS 561612 Security Guards and Patrol Services seems to fit your requirment.  I found this using psctool.us <-that's the URL...

You can search FPDS for others acquiring similar services.  

Suffice to say that private security companies are used extensively.
Resources Related to Acquisition of Defense Medical Services:
0 Replies
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QUESTION SCENARIO
QUESTION

Resources with links (you may have to open this announcement to access the links) useful for acquisition professional procuring medical serivces or for TRICARE benficiaries.  I'll make the links available in the Medical Services Wing as well.  Many thinks to Prof. Bychkov for putting this list together.  If you have additions, let me know ([email protected])


SCENARIO
Security Risk Assessment
0 Replies
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QUESTION SCENARIO
QUESTION

​Hi Everyone,

I would like to provide a standard template for Security Risk Assessments that small businesses can use to comply with their TRICARE credentialing agreements with the Defense Health Agency.  The only SRA tool I know of for federal healthcare programs is provided by HHS:

https://www.healthit.gov/topic/privacy-security-and-hipaa/security-risk-assessment-tool

Does the DoD have anything of their own?

All the best,

David Bychkov, PhD

Visiting Professor


SCENARIO
GFP- Other transactional agreement
2 Replies
View Discussion
QUESTION SCENARIO
QUESTION

Have you ran into OTA's before? If OTA's (Other Transactional Agreement) are not subject to the FAR? What guidance do we adhere to for OTA's in regards to GFP?

 

Any help or point in the right direction would be greatly appreciated.

 

Thank you,


SCENARIO
Content Author… April 24, 2023 - 04:56pm

I have limited experience with OTs from R&D efforts.  DAU has an OT Community here:  Pages - Other Transactions Community Homepage (dau.edu).  I looked and didn't see anything for property.  You can talk to your agreements officer, but if its a services acquisition, I wouldn't recommend using an OT.

GAO's FY2022 Bid Protest Report To Congress
0 Replies
View Discussion
QUESTION SCENARIO
QUESTION

​GAO Bid Protest Report contains statistics and analysis for FY22.  A summary of the most prevalent grounds for sustaining protests is included.  Of the protests resolved on the merits during FY22, GAO sustained 13% of those protests. Our review shows that the most prevalent reasons for sustaining protests during the 2022 fiscal year were: (1) unreasonable technical evaluation; (2) flawed selection decision; and (3) flawed solicitation. It is important to note that a significant number of protests filed with our Office do not reach a decision on the merits because agencies voluntarily take corrective action in response to the protest rather than defend the protest on the merits. Agencies need not, and do not, report any of the myriad reasons they decide to take voluntary corrective action.

SCENARIO
Contracting for Services Credential, CCON 025
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QUESTION SCENARIO
QUESTION

CCON 025 recently deployed.  You may want to try earning this credential even if not in the contracting career field.  Check out my blog and follow the link to the concept card for CCON 025.​

SCENARIO
DoD Source Selections Procedures August 20, 2022
0 Replies
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QUESTION SCENARIO
QUESTION

​Updated source selection procedures have been published.  See DPC's Contract Policy page for competitive source selection.  It's a great place to find latest documents as well as Peer Reveiw information for your competitive procurement.


SCENARIO
Writing your work statement, or an email avoid the gobbledygook
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QUESTION SCENARIO
QUESTION
Two resources I use a lot.  The PWS Writing Guidelines and the plain language dot gov site.  They mostly complement one another although the plain language guide will tell you to use Must for required actions and the PWS Writing Guidelines will say to use Shall.  Check out the Plain Language web site.  NOTE:  you may have to click on the announcement title to access the link. Look for helpful links there to "Use [of] simple words and phrases."  You'll find:

Don’t say         Say
a and/or b a or b or both
accompany go with
accomplish carry out, do
accorded  given
accordingly so
accrue add, gain
accurate         correct, exact, right

And that's only partially through the As on the list.  My favorite is utilize.  Why not just use?  There are more guides to download or browse there and the Law and regulations are there too.  Look for the No-Gobbledygook awards (a bit of history trivia perhaps).

PWS Writing Guidelines may be found with a search here on DAU's web site, or click through the link above.  Do you have a favorite writing tip?  


SCENARIO

Events / ACE for Services

No content available.

Announcements / ACE for Services

Community Announcement / ACE for Services
2024 NDAA Section 809 – Pilot Program for Anything-as-a-Service
View Announcement

Section 809 directs the Secretary of Defense to establish a pilot program to explore the use of consumption-based solutions to address DoD needs. In particular, the pilot program is to result in contracts and other agreements for "anything-as-a-service," which is defined as a model under which a technology-supported capability is provided using any combination of software, hardware or equipment, data, and labor services. Importantly, under this pilot program, the "anything-as-a-service" capability provided to DoD must be metered and billed based on actual usage of fixed-price units. Additionally, no later than June 30, 2024, the Secretary of Defense must provide a briefing to the congressional defense committees on the implementation of the pilot program. As Congress's Joint Explanatory Statement emphasizes, this pilot program is another effort to promote continuous competition and better business practices at the DoD.

Community Announcement / ACE for Services
Contract Protest Diagnostic Tool
View Announcement

Contract Protest Diagnostic Tool  is a Data-Driven Application to Proactively Identify Contracting Errors and Mitigate Protest Exposure developed by MITRE in partnership with the Office of the Director of National Intelligence (ODNI).

  • "Snorkel" Explore protest grounds and receive high-level summaries
  • Quick Dive assessment of specific protest risks
  • Deep Dive complete assessment of protest risk across all protest topics

Includes a protest knowledge center

Community Announcement / ACE for Services
Inventory for Services Contracts (DFARS Case 2018–D063)
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ACTION: Final rule was published in the Federal Register/Vol. 86, No 129/Friday, July 9, 2021 starting at p. 36229.

DoD has adopted the service contract reporting process used by other Federal agencies and no longer requires contractor reporting in the Enterprise Contractor Manpower
Reporting Application (ECMRA). This change enables DoD to use the Federal Procurement Data System (FPDS) to obtain a majority of the information required by 10 U.S.C. 2330a, Procurement of services: tracking of purchases. FPDS does not provide data on the direct labor hours expended and dollar amounts invoiced for contracted services. Therefore, DFARS will require applicable contractors to enter the labor hours and dollar amounts in the System for Award Management (SAM) [See the entity reporting application on SAM], which is the process used by other Federal agencies, in accordance with Federal Acquisition Regulation (FAR) subpart 4.17.  

The rule requires reporting for only four service acquisition portfolio groups: Logistics management services, equipment-related services, knowledge-based services, and electronics and communications services.  SAM further specifies reporting required for contracts > or = $3M for Service Contracts with any PSC that starts with a letter AND belongs to any of the following Categories in the Government-Wide Category Structure: 1, 2, 3.3, 5, 7.1, 7.2, 7.5, 7.6, 9, 18, and 19.

You may recall the annual Inventory of Contracted Services (ICS) and the recommendation from the 809 panel in Volume 3 under Section 6 which addressed a variety of  compliance topics. Recommendation 90 was to allow DoD to develop a replacement approach to the inventory of contracted services requirement under 10 U.S.C. § 2330a. Here's the streamlined approach, the Inventory for Services Contracts.


Community Announcement / ACE for Services
GAO Bid Protest Regulations for Government Contracts Final rule published in the Federal Register
View Announcement

​GAO publishes the final rule for Bid Protests for Government Contracts, effective 1 May 2018. Electronic Protest Docketing System (EPDS) will become the exclusive way to file protests.  A $350 filling fee as aulthorized by the Act to cover the cost of the electronic filing system.  Additional details may be found in the Federal Register GAO Protest Rules by folling the link [note, you may have to open this announcement in order to access the link].

Community Announcement / ACE for Services
DoDI 5000.74 Change 1 posted
View Announcement

​DoDI 5000.74 Change 1 is now available.  This change aligns the Defense Acquisition of Services with the Adaptive Acquisition Framework.  It reorganizes general acquisition policy separately from contracting policy.  Perhaps most significantly, Change 1 removed Section 5, IT Policy which exists in other documents such as DoDI 5000.82, as well as DoDI 8440.01, IT Service Management, and DoDI 8510.01 Risk Management Framework.

Community Announcement / ACE for Services
DepSecDef Memo on Engaging with Industry--myth busting in DoD
View Announcement

Engaging with Industry, March 2, 2018​

Excellent info on engaging with industry that update's OMBs series of Myth Busting memos.

Community Announcement / ACE for Services
Agency Responsibilities for the Preparation of AoAs and Business Cases
View Announcement

Preparing a $50M agency specific IDIQ?  You may need an Analysis of Alternatives to support your business case as mandated by OMB M19-13.

Check out this announcement from the Category Management Community on AoAs.​



Community Announcement / ACE for Services
Next Generation Delivery Services (NGDS) USTRANSCOM
View Announcement

​What's new in Category Management?  Effective immediately, agencies shall leverage the Best-in-Class mandatory contract sourcing solution for package delivery services (NGDS). NGDS contract, pricing, and related information on package delivery services are available on the Transportation and Logistics Services Hallway on the General Services Administration Acquisition Gateway.

Resources / ACE for Services

Community Resource / ACE for Services
Training Center

Services Acquisition Training Center

Back to Basics (BtB) Human Capital Initiatives (HCI) website

Services Acquisition Knowledge Area

DoD Handbook for the Training and Development of the Services Acquisition Workforce, July 14, 2017.  Provides DoD** recommended training for the Services Acquisition Functional Area.
      **For civilian agencies please visit the Federal Acquisition Institute for more information on training.

 
DAU Credentials. DAU deployed the first four credentials in FY2020, including two Acquisition of Services credentials. There are 60+ credentials available!

DAU Partnerships. Defense Acquisition University works with over fifty external colleges and universities in granting credit to workforce members who have completed DAU courses.  Partnerships provide opportunities to maximize academic accomplishments by receiving credit for DAU courses toward an undergraduate, graduate, or certificate program.

DAU Equivalency Program.  The Defense Acquisition University (DAU) provides the opportunity for other organizations (colleges and universities, DoD schools, other federal agencies, commercial vendors, and professional societies) to offer courses, programs or certifications which DAU will accept as equivalent to one or more DAU courses if, upon evaluation of the organization's materials and standards, they adequately address the DAU course learning outcomes for a select DAU course(s).

Credential CLPs in Total
CACQ 001 Services Acquisition Team Member:  Non-Acquisition Workforce

41

CACQ 002 Services Acquisition Team Member:  Acquisition Workforce

50

CACQ 013 Functional Services Manager (FSM)

46

CACQ 007 Category Management Overview

13

CCON 025 Contracting for Services

40

FOUNDATIONAL LEARNING

ACQ1650 Defense Acquisition of Services -  (7 hrs online)

ACQ2550 Services Acquisition Management Tools - (11 hours online)

ACQ265 Mission Focused Services Acquisition  - 3.5 days instructor led training (ILT) 

ACQ265V Mission Focused Services Acquisition - 5 days virtual instructor led training (VILT)

ACQ305 Services Acquisition Management Office - 3.5 days instructor led training (ILT) or Virtual ILT

ACQ 0061 IGCE for Services Acquisition (3 hours online)

BFM 0020 Program Execution (CLPs are TBD)

CON 0040 Market Research (3 hours online)

CLC 011 Contracting for the Rest of Us (2 hours online)

CON 0130 Services Acquisition (3 hours online)

CON 0640 Wage Determinations (1 hour online)

CLC 106 Contracting Officer's Representative (COR) with a Mission Focus (6 hours online)

CLC 108 Strategic Sourcing Overview (2 hours online)

CON 7600 Introduction to Incentive Contracting (2 hours online)

CLC206 Contracting Officer's Representative (COR) in a Contingency Environment (1 hour online)

CLC 222 Contracting Officer's Representative (COR) Online Training (32 hours online)

CLE 028 Market Research for Engineering and Technical Personnel (2 hours online)

CLE 083 Information Technology Service Management (ITSM) (2 hours online)

CLM003 Overview of Acquisition Ethics (2 hours online)

PMT 0160 Cost Estimating (5 hours online)

PMT 0170 Risk Management (8 hours online)

WORKFLOW LEARNING  

Service Acquisition Mall (SAM)Service Acquisition Mall (SAM)

7-Step Service Acquisition Process

Service Acquisition Portfolio Groups (Wings)

PERFORMANCE LEARNINGPerformance Learning

WSM 012 Services Acquisition Workshop (SAW)

DoDI 5000.74 Defense Acquisition of Services:

  • SAWs required by DoDI 5000.74 for all applicable service requirements with a total acquisition value > $500M or annual value of > $250M
  • Multiple award, IDIQ contracts do not require a SAW for the base contract, but a SAW is required for any task order valued at > $100M
  • Requiring activities should consider using SAWs on services acquisitions > $10M to < $500M
CAT # Workshop Days
WSM 012 Services Acquisition Workshop (SAW) WSM 012.  The SAW is typically a 3-4 four day workshop for an intact MFT conducted at team's location using the team's documentation.  It is a facilitated, hands on workshop designed to help the MFT work through the seven-step service acquisition process.  For more information, see DAU's SAW Talking Paper 

3.5*

WSM 009 Work Statement Workshop (SOW, SOO, PWS) WSM 009. Provides an overview of the function of the Work Statement in the acquisition process and a procedure for planning, developing, and writing Work Statements.

4

WSM 014 Acquisition Strategy Development Workshop (ASDW)

3-4.5

WSC 032 Source Selection Simulation

4

WSA 004 Cloud Services Workshop

3

*SAWs may be tailored to address the needs of the Multi-Functional Team (MFT).  

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GAO Report

GAO Reports

Report # Title Key Words
GAO-24-105358 DOD FRAUD RISK MANAGEMENT: Enhanced Data Analytics Can Help Manage Fraud Risks Fraud, Data Analytics
GAO-24-105980 ARTIFICIAL INTELLIGENCE: Agencies Have Begun Implementation but Need to Complete Key Requirements Artificial Intelligence
GAO-24-107270 Revolving Funds:  Key Features Revolving funds, working capital funds
GAO-24-105645 Artificial Intelligence: Actions Needed to Improve DOD's Workforce Management Artificial Intelligence, cybersecurity, workforce
GAO-24-105506 GAO Agile Assessment Guide:  Best Practices for Adoption and Implementation [Reissued with revisions on Dec. 15, 2023] Agile software development, auditors
GAO-21-267R  SERVICE ACQUISITIONS: DOD's Report to Congress Identifies Steps Taken to Improve Management, But Does Not Address Some Key Planning Issues Budget, PPBE, Service Acquisition
GAO-20-104 DoD Utilities Privatization:  Improved Data Collection and Lessons Learned Archive Could Help Reduce Time to Award  utility, services, contracts, time to award
GAO-24-900538 Bid Protest Annual Report to Congress for Fiscal Year 2023 Protests
GAO-20-220SP Bid Protest Annual Report to Congress for FY19 Protests
GAO-19-248SP Bid Protest Annual Report to Congress for FY18 Protests
GAO-19-556 Defense Workforce:  Steps Needed to Identify Acquisition Training Needs for Non-Acquisition Personnel Services Acquisition Training
GAO-18-237SP Bid Protest Annual Report to Congress for FY17 Protests
GAO-17-398 Service Contracts: Agencies Should Take Steps to More Effectively Use Independent Government Cost Estimates IGCE, Cost Estimating, Service contracts
GAO-16-119 DOD Service Acquisition:  Improved Use of Available Data Needed to Better Manage and Forecast Service Contract Requirements Services Acquisition Requirements, PPBE
GAO-12-681 SOFTWARE DEVELOPMENT:  Effective Practices and Federal Challenges in Applying Agile Methods Agile Software Development

DoDIG Reports

Report # Title Key Words

DODIG-2024-055

Audit of the DoD’s Oversight of Cost-Plus-Award-Fee Contract CPAF

 

                                                            [Return to Policy and Guidance Page]

 

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Policy and Guidance

Start here:  

MILDEP policy and additional guidance documents: 


 

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Navy Service Acquisition Policy

DASN(P) Policy and Guidance

​Current NMCARS (including Changes)

Navy Marine Corps Acquisition Regulation Supplement (NMCARS) PART 5207 ACQUISITION PLANNING

NMCARS PART 5237 SERVICE CONTRACTING

ANNEX 21 – MANAGEMENT AND OVERSIGHT PROCESS FOR THE ACQUISITION OF SERVICES - STREAMLINED (MOPAS-S)

NMCARS 5237.192. within the DON, the SAW requirement is waived for Task Orders valued below $250 million. 
 

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Successful Practices
Services_Acquisition_Process.jpg

DoD's 7-Step Services Acquisition Process

Definition of Best Practices: Best practices, as defined in the Federal Acquisition Regulation Part 37.501, are techniques that agencies may use to help detect problems in the acquisition, management and administration of service contracts. For DoD, the Services Acquisition Pathway is a great start to learn about the DoD 7-Step SA process as is DAU's Service Acquisition Mall. For federal civilian agencies, see Steps to Performance-Based Acquisition (SPBA). 

Industry Best Practices are unique and innovative ways industry makes sound business decisions and contracts for services they need. Best Practices are not legal documents, but may be viewed as persuasive guidance in the management and administration of government contracts.

DAU's Powerful Examples Collection:

Strategic Sourcing:  Air Force Uses Data Driven Decision Making to Improve Enterprise Sourcing

Guides
Earned Value Management (EVM) Gold Card

Funds Management Platinum Card. A reference source for anyone dealing with the financial management aspects of the Defense acquisition process.

Checklists
Peer Review Checklist for Small Business. Used to conduct a pre-award peer review of the acquisition documents (solicitation, acquisition plan, and source selection plan)
 
Acquisition Gateway
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Podcasts

Services Acquisition  PODCASTS!  Feel free to suggest content, or create content and contribute here on the ACE for Services Community

The Contracting Experience.  The Contracting Directorate at the Air Force Materiel Command has launched a new podcast to educate and inform government professionals across the globe on relevant, timely topics related to the field.  The Contracting Experience on iTunes; you must have iTunes installed on your device.  The Contracting Experience on Defense Visual Information Distribution Service (DVIDS)

Contracting Officer Representative Tracking (CORT) Tool.  This Podcast describes the 2011 rollout of the on-line Contracting Officer Representative Tracking (CORT) Tool.  It provides an overview of the implementation time frame and reveals system functionality attributes including a short illustration of the database and workflow for COR nomination, training certificates, support documents, and monthly status reports.  Includes video and audio.  Length 4 min. 39 sec.

DAU's TEDx series began June 12, 2019.  This event, centered around theme of Decisive Edge from The National Defense Strategy, lays out a critical imperative: we must out-think, out-maneuver, out-partner, and out-innovate our adversaries.

Interested in Agile?  Check out Puppet's Pod Casts!

Category Management Podcasts.  Art of Procurement podcasts with nearly 250 episodes. Advanced Category Management: Organizational Building Blocks, Category Manager Imperatives, The Differentiators of Category Management Leaders & Followers, and the Top 12 Best Data Science and Analytics Podcasts You Should Listen To!
 

JAG Reporter.  Interested in developing your leadership and innovation skills or learning more about the JAG Corps?  Check out the JAG Reporter podcast series.
 

All Things Small Business Podcasts  The podcast where small business and defense acquisition meet.
 

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ACQuipedia Articles

Services Acquisition ACQuipedia articles 

View the complete library of Acquipedia articles.

Please see the list below for all Services Acquisition related articles.

Acquisition Strategy--Services Acquisition

Category Management (CM)

Functional Services Manager (FSM)

Market Research

Peer Reviews including Independent Management Review

Performance Based Logistics (PBL) Overview

Product and Service Code (PSC)

Services Acquisition

Services Acquisition Workshop (SAW)

Services Requirements Review Board (SRRB)

Should Cost

Spend Under Management (SUM)

Statement of Work - Performance Work Statement - Statement of Objectives

Strategic Sourcing

This list is a sample of what's available for services acquisitions on ACQuipedia.

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Services Acquisition Workshop (SAW)

What is a SAW?

A Services Acquisition Workshop, or SAW, is a facilitated workshop built around a specific acquisition and its multi-functional team (MFT).

  • Guides MFT through 7-Step service acquisition process
  • Mandatory for acquisitions of $500M or more total acquisition value, or $250M or more in any one year
  • For multiple award, indefinite delivery, indefinite quantity (IDIQ) contracts, a SAW is not required for the base contract, but is required for any task order valued at $100 million or more.
  • Strongly recommended for services acquisitions of $10M or more
  • Step 0 Assessment used for initial coordination with DoD requesting activity
  • Generally, a multi-phase series of workshops for larger acquisitions (> $250M)
  • Available as a virtual instructor led workshop or instructor led (in-person) workshop 
  • To request a SAW, send an email to [email protected]
     

Resources

Resources for the Multifunctional Team
Document Description
Agile 101, An Agile Primer.  OUSD(A&S) Provides an overview of Agile values, principles, concepts, vocabulary, terms and roles to provide an understanding of the breadth of Agile and how it differs from traditional project management practices.
Agile Release Teams Sample PWS Agile Release Team(s) and Stories FFP PWS Template
Contracting Considerations for Agile Solutions Key Agile Concepts and Sample Work Statement Language
DoDD 1100.4 Guidance for Manpower Management
DoDI 1100.22  Policy and Procedures for Determining Workforce Mix
DoDI 5000.74 Defense Acquisition of Services DoD Services Acquisition policy.
DoDI 7041.04  Estimating and Comparing the Full Costs of Civilian and Active Duty Military Manpower and Contract Support
DoD Enterprise Services Management Framework (DESMF) Ed. III DoD Components should ensure their ITSM activities are consistent with DESMF guidance in accordance with DoD Instruction 8440.01, Information Technology Service Management. Through the DESMF, the Department can identify and eliminate redundancy, inefficiency, and service quality deficiencies. 
DESMF and SLAs Defense Enterprise Service Management Framework (DESMF) and Service Level Agreements (SLAs)--a 2-3 page primer.
GAO-12-681 SOFTWARE DEVELOPMENT GAO identified 32 practices and approaches as effective for applying Agile software development methods
Handbook of Contract Function Checklists for Services Acquisition A workforce analysis of the decision to in-source or out-source should include any past decisions and why the requirement cannot be fulfilled with military or civilian personnel.
IMP-IMS Guide 2023 Integrated Master Plan and Integrated Master Schedule Preparation and Use Guide, May 2023
Metrics or Measures A collection of Acquisition-related metrics for a Requirements Activity or Contracting Office.
SAW Talking Paper An in-depth description of the SAW covering frequently asked questions.
SAW Tool A DAU tool that captures when a SAW is mandatory, documents developed throughout the 7-step process, resources and available services acquisition training
Service Level Agreement (SLA) Primer Considerations when it comes to using a SLA
SD-2 Buying Commercial Items and Non-developmental Items guidance on acquisitions involving all types of commercial and non-developmental items: systems, subsystems, assemblies, parts, and items of supply. Commercial services are also addressed.
SD-5 Market Research Practical guidance on using market research. Designed for personnel involved with establishing requirements for products or services, such as engineers, technical specialists, project officers, etc.
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Documents / ACE for Services

DoD Handbook for the Training and Development of the Services Acquisition Workforce
Document Type:
Document
Modified: Changed by Stroup, Adam on
Summary

This Handbook establishes recommendations for the non-Acquisition Workforce (non-AWF) as well as a development path to Services Acquisition (SA) proficiency for the AWF.

SLA Primer
Document Type:
Document
Modified: Changed by Stroup, Adam on
Summary

Resouce to help you do the critical thinking necessary to develop SLAs. Reviewed Feb 2024.

DESMF and SLAs
Document Type:
Document
Modified: Changed by Stroup, Adam on
Summary

Defense Enterprise Service Management Framework (DESMF) and Service Level Agreements (SLAs)--a 2-3 page primer.

Myth Busing Engaging with Industry DepSecDef Memo
Document Type:
Document
Modified: Changed by Stroup, Adam on
Summary

Attached is a DepSecDef memo emphasizing that "early, frequent, and clear" communication with industry is essential to making informed procurement decisions. The memo has an extremely useful attachment that addresses ethics issues guidelines that sometimes arise when interacting with industry. It also dispels some myths about what can and cannot be done or said during such interactions.

SAMPLE Services Requirements Traceability Matrix
Document Type:
Document
Modified: Changed by Stroup, Adam on
Summary

Spreadsheet used to track requirements and trace a requirement to its source.  Version 4

Market Research Report Guide
Document Type:
Document
Modified: Changed by Stroup, Adam on
Summary

The embedded market research template, when completed, documents your market research as part of your acquisition planning process which will support requirements definition and subsequent steps leading to acquisition strategy approval.

A template of the Market Research Report is available as a DAU tool, Services Acquisition Market Research Report Template

SAW Step 0 Assessment
Document Type:
Modified: Changed by Stroup, Adam on
Summary

SAW step 0 assessment used by MFT to prepare for a Services Acquisition Workshop. Updated Jan. 26, 2024.

DAFI63-138 Acquisition of Services
Document Type:
Page Link
Modified: Changed by Stroup, Adam on
Summary

Department of the Air Force Instruction (DAFI) 63-138 dated 2 JAN 2024 Acquisition of Services. 

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