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DMSMS Knowledge Sharing Portal

The DMSMS Knowledge Sharing Portal (DKSP) is focused on being a non-biased one-stop provider of DMSMS related information, resources and material to empower the Department of Defense (DoD) community, both Organic and Industrial, to implement best practices for monitoring, tracking, resolving, and performing analytical logistic and engineering analysis related to obsolescence impacts.

Please click the Join Community button to become a member and drop us a note in the DISCUSSIONS tab with questions, concerns, and any feedback you wish to share.

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Community Contacts

Bernard Sweeney - Community Leader
Toshihide Sasaki - Community Leader
David Greinke - Community Leader
Paul Pethel - Community Leader

Feed / DMSMS Knowledge Sharing Portal

AFM 63-1202 Engineering Technical Assistance Request (ETAR) Process, September 2022
View Document

This publication implements Air Force Instruction 63-101/20-101, Integrated Life Cycle Management. It provides responsibilities and procedures for implementing and managing the AF Engineering Technical Assistance Request (ETAR) process.

AFM 63-1202 Engineering Technical Assistance Request (ETAR) Process, September 2022.pdf
SD-22 DMSMS Guidebook, May 2022
View Document

This May 2022 edition of the SD-22 "Diminishing Manufacturing Sources and Material Shortages: A Guidebook of Best Practices for Implementing a Robust DMSMS Management Program" supports DoDI 4245.15 DMSMS policy. It also provides best practices for implementing an effective Diminishing Manufacturing Sources and Material Shortages (DMSMS) management program throughout the entire life cycle of a system.

SD-22 DMSMS Guidebook SD-22 DMSMS Guidebook.pdf
SD-26 DMSMS and Parts Management Contracting Guide, June 2023
View Document

This guide contains details on what contract requirements to consider as a function of the responsibilities assigned to the contractor throughout a weapon system’s life cycle. Illustrative requirements language is provided along with the associated Contract Data Requirements Lists (CDRLs) and Data Item Descriptions (DIDs).

SD-26 DMSMS and Parts Management Contracting Guide, June 2023 SD-26 DMSMS and Parts Management Contracting Guide, June 2023.pdf
SD-19 Parts Management Guide, December 2023
View Document

The Department of Defense (DoD) Adaptive Acquisition Framework (AAF) establishes a set of acquisition pathways that are designed to allow for tailored strategies that support the delivery of better solutions and capabilities faster. The AAF approach emphasizes transparency, speed of delivery, continuous adaptation, and frequent modular upgrades.

This change in how the DoD approaches system development requires program managers, system engineers, product support managers, and contractors to design tailorable parts management approaches, including engineering design considerations, that align with the specific acquisition pathway selected. Engineering design considerations include traditional design, system security engineering, and supply chain risk management.

This publication is intended to be used by government acquisition activities and defense contractors. The document provides government and industry managers guidance to support achieving a more disciplined and integrated parts management approach. The parts management approach ensures that acquisition activities and defense contractors meet system requirements and balance the costs and risk of selection considerations for DoD programs.

This version of the SD-19 document updates the December 2013 version, and it introduces a new parts management paradigm and vision that are achieved by increasing the level of discipline applied in program office part selection oversight by emphasizing and applying best practices found in MILSTD-11991—General Standard for Parts, Materials, and Processes—and the SD-26—DMSMS and Parts Management Contracting Guide. The new paradigm also relies on collecting and analyzing records on parts selection oversight activities and their effects on cost, schedule, and performance; and, obtaining part selection data and using tools to analyze the data in support of best practices.

SD-19 Parts Management Guide SD-19 Parts Management Guide, December 2023.pdf

Discussions / DMSMS Knowledge Sharing Portal

Forecasting DMSMS
2 Replies
View Discussion
QUESTION SCENARIO
QUESTION

Good afternoon,

I am looking for anyone who can tell me, is it possible to forecast DMSMS/Obsolescence without hiring or contracting out an entity that has a sotware program to do so? I am trying to see if we at the PM can start forecasting, without having to bring on an outside agency to pull reports for us!

I also am interested in joining the DoD WG Team Page, but I cannot find the area to register here. 

SCENARIO
Content Author… October 5, 2022 - 04:05pm

Perhaps the Air Force Digital Transformation SharePoint site modeling tools​ can assist https://usaf.dps.mil/teams/afmcde 

Content Author… October 4, 2022 - 11:24am

It's been my experience (15+ years as logistics engineer) that the cost associated with DMSMS forecasting cell as a product office task is cost prohibitive.  I work in a product office in Aviation and Missile Command (AMCOM) and we have a service from AvMC Engineering that we use to manage our obsolesence management program.  Its a much cheaper option that trying to put together the resources required to accomplish the task effectively and it's a government owned operation.  

The U.S. Army Aviation and Missile Research, Development and Engineering Center's Obsolescence Engineering team created a system called the Multifunctional Obsolescence Resolution Environment tool-database. MORE is a government-owned engineering analytical obsolescence and DMSMS management information system, maintained by AMRDEC.

We provide the system tech data package with the indentured parts list and they utilize a massive database to track all hardware and monitor the manufacturers of the products.  It works pretty well as long as we keep the TDP updated in their system.  The challenge is that often times COTS items like chipsets or circuit card assemblies go end of life with little notice from industry and we have to scramble to resolve it.  

SAE STD-0016
1 Replies
View Discussion
QUESTION SCENARIO
QUESTION
 Good day all, 

After looking through the SD-26 the SAE-STD-0016 DMSMS Management plan is called out a few times. When trying to find the SAE-STD-0016, all we can come up with is a pay site to view and download it. (sae.org included) Is this available for download within DAU for viewing. The link within the tools/documents area takes you to the sae.org site and ask for purchase. 

Very Respectully,

Grant Korte
SCENARIO
Content Author… August 29, 2022 - 04:18pm

Hello Grant - The SAE-STD-0016 is a commercial product - therfore it costs money to obtain and is not available for viewing or sharing with through a government site.  There are any number of sites that will sell you access to the standard and I cannot recommend one over the other.  You should check with your organization to see if they already have purchased a product to provide access, or whether there is funding available to purchase the standard.

Feel Free to contact me with questrions [email protected] ​

DMSMS qualifications
2 Replies
View Discussion
QUESTION SCENARIO
QUESTION

Good day,

We are currently putting a DMSMS team together and I am seeking advice in regard to what qualifications our team should have. If anyone has any suggestions please let me know.

The team is currently working on the following:
PM Lvl 1
PM Lvl 2
LCL Lvl 1
LCL Lvl 2
CLCL 014

Very Respectfully,

Grant Korte


SCENARIO
Content Author… August 8, 2022 - 02:14pm

Some additional recommendations on  two specific SD-22 sections have more detail regarding your question.  Section 3.3.2 shows how the credential courses apply to DMT members.  Then SD-22 appendix F shows suggested courses beyond the credential program.

Content Author… August 8, 2022 - 01:21pm

Hi Grant,

My initial thoughts are:


Vendor Surveys
2 Replies
View Discussion
QUESTION SCENARIO
QUESTION

I am looking for a simple, 1 page, survey to send out to OEMs to capture their lifecycle intent on parts.​  Questions like: is the part at the end of it's lifecycle, how much longer does the OEM plan on manufacturing the part, etc.

Does anyone have one they would be willing to share?

Thanks.

SCENARIO
Content Author… March 25, 2022 - 07:56am

​Good morning Brian, 

Just from experience with the Programs I have worked on we usually ask the following questions.

1. Are units still being manufactured.

2. Does the OEM/Supplier anticipate having repair capabilites for LRU/WRA through BLANK (Insert intended EOL for Platform)

3. Are there presently any internal components that are difficult to procure during the repair cycle?

4. Does your company actively track the bill of materials for DMS issues?

5. Would you like (Insert Company Name) to provide an annual DMS report after receipt of BOM?

These are just some of the questions that we ask and we always request access to BOM's however in most instances we don't get it due to intellectual property. Sometimes if it is another vendor that is doing the repairs other than the OEM we have been able to retrieve BOM's or partial BOM information with a break down of the components that they repaired within the LRU. Also, if you're working with a DPAS Rated Program I would be sure to include that within your survey, you would surprised how many suppliers over look a DX Rated Program. For any LRU's/WRA's that we get no feed back on we work with the Program Office to have meetings with the OEM to ensure that they are activley supporting/tracking components for DMSMS issues. Anyway hope this helps you and feel free to email me if you need any additional support.

Sincerely, 

Derek Waters

DMSMS/SCRM

Aerospace and Defense Services

Vertex Aerospace LLC

[email protected]


Content Author… February 10, 2022 - 04:00pm

Hi Brian, Can you please share your email so people can reach out to you? Or you can reach out to me directly at [email protected]. Thanks for posting!

DMS/MS Lexicon
1 Replies
View Discussion
QUESTION SCENARIO
QUESTION

​Good day all, 

I am currently building a DMS/MS program. We are developing Lexicon to use throughout the Coast Guard to hopefully build a standard framework. What I am requesting the community possibly help me with is vetting what I have developed. During my DAU training, I have found these terms but as I developed these terms, I have not been able to find the reference.

The terms are below:

 OEM End of Production -  A part of a larger system that is no longer manufactured by the original manufacturer. ​


End of life (EOL) or End of sale (EOS) / End of Production​
Original manufacturers typically begin issuing updates regarding EOL in year 5. The original manufacturer will no longer be producing or selling this product, but third-party maintenance is available for most products.

OEM End Of Support Date –  ​OEM has identified as the date they will no longer support the Product​ 
When the OEM will no longer provide repair services, repair parts, firmware or software updates, cybersecurity patches, etc.​
End of service life or End of support EOSL / End OEM of Support Date​: At this point, the original manufacturer will start to issue EOSL updates. It may also stop issuing support. Now, the product is no longer sold by the manufacturer at all, there will be no more OS updates, and they do not renew support agreements.

Govt Defined Obsolete Part/System – ​
Most often occurs sometime after the OEM EOS Date, when the Government is unable to (afford to) ​
ensure the Product meets Operational Availability (AO), Reliability, or Maintainability requirements;​
A determination that the Product can no longer meet Operational, Functional and Non-functional Requirements: Interoperability, Compatibility (Interface), Security, Performance (bandwidth), etc.; ​
When the Government can no longer to afford to support the Product to meet AO or other Operational Requirements (e.g., RFDS PCBs increased 10x (from $4K to $46K), rendering it unaffordable to sustain).​​

When the LTB (Life Time Buy) the process for purchasing discontinued Components or Products (i.e., those no longer available from Flextronics, a Component Supplier or any other distribution channel) to span Product Life or Support Life requirements, as applicable, for that Component or Product

Thank you all.

Very Respectfully,

Grant






SCENARIO
Content Author… September 16, 2021 - 04:15pm

Hi Grant! Thanks for using the discussion board to ask us this question. I've taken a preliminary look through some sources and also reached out to some SME's. However, I'm having some trouble finding your email, would you mind reaching out to me directly at [email protected] so I can connect you with some resources? Thanks!  -V/R, Alex


Edit to add: I will provide an update with final responses to this post so the forum can benefit.

Events / DMSMS Knowledge Sharing Portal

DMSMS & Parts Management Proven Processes Webinars
View Event

This webinar series provides a cross-functional forum for promoting, shaping, and coordinating government and industry approaches to effective DMSMS and parts management. This series leverages subject matter experts to increase your knowledge, awareness, and ability to support your program effectively.

Thursday, January 18, 2024, 1:00 PM ESD “Obsolescence Strategy vs Action – Who Has Time To Think!”
Thursday, February 15, 2024, 1:00 PM ESD “Stop Acting Surprised - Program and Budget for DMSMS”
Thursday, March 21, 2024, 1:00 PM ESD “Begin With The End In Mind - Technology Management” 
Thursday, April 18, 2024, 1:00 PM ESD “The Plans That Go Wrong (DMSMS and Parts Management)” 
Thursday, May 16, 2024, 1:00 PM ESD Risk Based Approach: What does that mean for DMSMS and Parts Management?
Thursday, June 20, 2024, 1:00 PM ESD CDRL and DID 101 (DMSMS and Parts Management) 
Thursday, July 18, 2024. 1:00 PM ESD DMSMS and Parts Management - How Can I Convince Leadership To Do This? 
Thursday, August 15, 2024, 1:00 PM ESD Supply Chain Risk Management and Supply Chain Resiliency
Thursday, September 19, 2024, 1:00 PM ESD How To Effectively Research Parts 
Thursday, October 17, 2024, 1:00 PM ESD Practical use of capability matrix in DMSMS management planning 
Thursday, November 21, 2024, 1:00 PM ESD Redesign or End of Needs Buys are Not Your Only Option
Thursday, December 19, 2024, 1:00 PM ESD Day in the life of DMSMS and Parts Management Practitioners

Announcements / DMSMS Knowledge Sharing Portal

Community Announcement / DMSMS Knowledge Sharing Portal
DMSMS Knowledge Sharing Portal (DKSP)
View Announcement

The DMSMS Knowledge Sharing Portal (DKSP) is focused on being a non-biased one-stop provider of DMSMS related information, resources and material to empower the Department of Defense (DoD) community, both Organic and Industrial, to implement best practices for monitoring, tracking, resolving, and performing analytical logistic and engineering analysis related to obsolescence impacts.

New to the Diminishing Manufacturing Sources and Material Shortages community? Click on the “ANNOUNCEMENTS" tab and register for upcoming DMSMS webinars. 

Not a member and want to participate? Click the Join Community button in the top right corner. If you are already a member, let's hear from you!

Community Announcement / DMSMS Knowledge Sharing Portal
DMSMS & Parts Management Proven Processes Webinars
View Announcement

The DoD Parts & Material Management (PMM) leadership at the OUSD(R&E) Defense Standardization Program Office (DSPO) is pleased to announce the launch of the DMSMS & Parts Management Proven Processes Webinars series.

Webinar Series Overview: Are you satisfied with the results of your Diminishing Manufacturing Sources and Material Shortages (DMSMS) program and its effect on your customer? While DMSMS is inevitable, it does not have to be thought of as a sequence of periodic crises that will cost you money. Policy, guidance, and best practices describe ways to conduct proactive, robust DMSMS management that routinely resolves issues. And it helps design systems to be DMSMS-resilient.

Are you creating too much downstream work by paying insufficient attention to part selection during design? Effective parts management is an important contributor to the long-term success of any program because an end-item’s reliability, maintainability, supportability, assurance, and supply-chain security are dependent on the parts that comprise it. The DoD Parts Management Program establishes parts management best practices to increase readiness and reduce total ownership costs.

This webinar series provides a cross-functional forum for promoting, shaping, and coordinating government and industry approaches to effective DMSMS and parts management. This series leverages subject matter experts to increase your knowledge, awareness, and ability to support your program effectively.

Please visit the Events page for a complete schedule of the 2024 DMSMS & Parts Management Proven Processes Webinars. The first three offerings are already available for registration, and include:
 

Resources / DMSMS Knowledge Sharing Portal

Community Resource / DMSMS Knowledge Sharing Portal
DMSMS Knowledge Sharing Portal (DKSP)

The DMSMS Knowledge Sharing Portal (DKSP) is focused on being a non-biased one-stop provider of DMSMS related information, resources and material to empower the Department of Defense (DoD) community, both Organic and Industrial, to implement best practices for monitoring, tracking, resolving, and performing analytical logistic and engineering analysis related to obsolescence impacts.

New to the Diminishing Manufacturing Sources and Material Shortages community? Click on the “ANNOUNCEMENTS" tab and register for upcoming DMSMS webinars. 

Not a member and want to participate? Click the Join Community button in the top right corner. If you are already a member, let's hear from you!

 


 

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Community Resource / DMSMS Knowledge Sharing Portal
DMSMS Achievement Awards
2005-2022 DMSMS Achievement Awardees_4.pdf

DMSMS Achievement Awards History
2005-2022

The DMSMS achievement awards recognize individuals and teams from the government who are most responsible for significant achievements in proactive DMSMS management and implementation. The awards are based on achievements in the following areas:

  • Exceptional DMSMS management
  • Significantly improved and quantifiable readiness levels
  • Substantial cost avoidance
  • Exceptional warfighter support related to or realized through mitigation of a DMSMS issue
  • Creation or implementation of a DMSMS best practice that increases supportability and availability of systems to the warfighter

Lifetime Achievement Award

Team Achievement Award

Individual Achievement Award

Champion Award

Special Recognition Award

  • 2012 – Mr. Louis A. Redding, Naval Sea Systems Command 
  • 2012 – Mr. Thomas R. Sharpe, SMT Corporation 
  • 2011 – Ms. Nova Carden, Naval Surface Warfare Center - Crane 
  • 2011 – Mr. Eric DeBolt, Army Material Command 
  • 2011 – Ms. Marla Medders, Army Material Command 2011 – Mr. Daniel DiMase, Honeywell International, Inc. 
  • 2009 – Mr. Henry Livingston, BAE Systems 
  • 2009 – Counterfeit Electronics Assessment Team, U.S. Department of Commerce 
  • 2008 – Ms. Kelly Gibson, U.S. Marine Corps 
  • 2008 – DMSMS Training Development Team, Defense Logistics Agency/Defense Acquisition University 

 

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Community Resource / DMSMS Knowledge Sharing Portal
ACQuipedia Articles

ACQuipedia article related to
Diminishing Manufacturing Sources and Material Shortages (DMSMS)​

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Community Resource / DMSMS Knowledge Sharing Portal
DMSMS & Parts Management Proven Processes Webinars

This webinar series provides a cross-functional forum for promoting, shaping, and coordinating government and industry approaches to effective DMSMS and parts management. This series leverages subject matter experts to increase your knowledge, awareness, and ability to support your program effectively.

Thursday, January 18, 2024, 1:00 PM ESD “Obsolescence Strategy vs Action – Who Has Time To Think!”
Thursday, February 15, 2024, 1:00 PM ESD “Stop Acting Surprised - Program and Budget for DMSMS”
Thursday, March 21, 2024, 1:00 PM ESD “Begin With The End In Mind - Technology Management” 
Thursday, April 18, 2024, 1:00 PM ESD “The Plans That Go Wrong (DMSMS and Parts Management)” 
Thursday, May 16, 2024, 1:00 PM ESD Risk Based Approach: What does that mean for DMSMS and Parts Management?
Thursday, June 20, 2024, 1:00 PM ESD CDRL and DID 101 (DMSMS and Parts Management) 
Thursday, July 18, 2024. 1:00 PM ESD DMSMS and Parts Management - How Can I Convince Leadership To Do This? 
Thursday, August 15, 2024, 1:00 PM ESD Supply Chain Risk Management and Supply Chain Resiliency
Thursday, September 19, 2024, 1:00 PM ESD How To Effectively Research Parts 
Thursday, October 17, 2024, 1:00 PM ESD Practical use of capability matrix in DMSMS management planning 
Thursday, November 21, 2024, 1:00 PM ESD Redesign or End of Needs Buys are Not Your Only Option
Thursday, December 19, 2024, 1:00 PM ESD Day in the life of DMSMS and Parts Management Practitioners
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LAST MODIFIED:
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Documents / DMSMS Knowledge Sharing Portal

AFM 63-1202 Engineering Technical Assistance Request (ETAR) Process, September 2022
Document Type:
Document
Modified: Changed by Bernard, Sweeney - Student on
Summary

This publication implements Air Force Instruction 63-101/20-101, Integrated Life Cycle Management. It provides responsibilities and procedures for implementing and managing the AF Engineering Technical Assistance Request (ETAR) process.

SD-22 DMSMS Guidebook, May 2022
Document Type:
Document
Modified: Changed by Bernard, Sweeney - Student on
Summary

This May 2022 edition of the SD-22 "Diminishing Manufacturing Sources and Material Shortages: A Guidebook of Best Practices for Implementing a Robust DMSMS Management Program" supports DoDI 4245.15 DMSMS policy. It also provides best practices for implementing an effective Diminishing Manufacturing Sources and Material Shortages (DMSMS) management program throughout the entire life cycle of a system.

SD-26 DMSMS and Parts Management Contracting Guide, June 2023
Document Type:
Modified: Changed by Bernard, Sweeney - Student on
Summary

This guide contains details on what contract requirements to consider as a function of the responsibilities assigned to the contractor throughout a weapon system’s life cycle. Illustrative requirements language is provided along with the associated Contract Data Requirements Lists (CDRLs) and Data Item Descriptions (DIDs).

SD-19 Parts Management Guide, December 2023
Document Type:
Page Link
Modified: Changed by Bernard, Sweeney - Student on
Summary

The Department of Defense (DoD) Adaptive Acquisition Framework (AAF) establishes a set of acquisition pathways that are designed to allow for tailored strategies that support the delivery of better solutions and capabilities faster. The AAF approach emphasizes transparency, speed of delivery, continuous adaptation, and frequent modular upgrades.

This change in how the DoD approaches system development requires program managers, system engineers, product support managers, and contractors to design tailorable parts management approaches, including engineering design considerations, that align with the specific acquisition pathway selected. Engineering design considerations include traditional design, system security engineering, and supply chain risk management.

This publication is intended to be used by government acquisition activities and defense contractors. The document provides government and industry managers guidance to support achieving a more disciplined and integrated parts management approach. The parts management approach ensures that acquisition activities and defense contractors meet system requirements and balance the costs and risk of selection considerations for DoD programs.

This version of the SD-19 document updates the December 2013 version, and it introduces a new parts management paradigm and vision that are achieved by increasing the level of discipline applied in program office part selection oversight by emphasizing and applying best practices found in MILSTD-11991—General Standard for Parts, Materials, and Processes—and the SD-26—DMSMS and Parts Management Contracting Guide. The new paradigm also relies on collecting and analyzing records on parts selection oversight activities and their effects on cost, schedule, and performance; and, obtaining part selection data and using tools to analyze the data in support of best practices.

Systems Engineering Guidebook, February 2022
Document Type:
Document
Modified: Changed by Bernard, Sweeney - Student on
Summary

The Systems Engineering Guidebook provides guidance and recommended best practices for defense acquisition programs.

Targeted Interactions Between Parts and DMSMS Managements, June 2019
Document Type:
Document
Modified: Changed by Bernard, Sweeney - Student on
Summary

An overview of targeted interactions between parts and DMSMS managements, June 2019.

AFMCI 20-105, DMSMS Instructions, Air Force, July 2022
Document Type:
Document
Modified: Changed by Bernard, Sweeney - Student on
Summary

This instruction provides additional guidance relating to Air Force Materiel Command (AFMC) implementing the DoD and Department of the Air Force (DAF) policy on obsolescence management for sustainment or improvements of all weapon systems and end items currently in the AF inventory.

AFI 63-101/20-101 Integrated Life Cycle Management, November 2021
Document Type:
Document
Modified: Changed by Bernard, Sweeney - Student on
Summary

This instruction establishes the Integrated Life Cycle Management guidelines and procedures for Air Force (AF) personnel who develop, review, approve or manage systems, subsystems, end-items, services, and activities (for the purpose of this publication referred to as programs throughout this document) procured under Department of Defense (DoD) 5000 series instructions comprising the Defense Acquisition System.

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