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How to Send Email Notifications of Announcements

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Send Alert to Selected Users

To send an Alert to individual users rather than to a group of users, follow these directions.

Click the Page tab and then click "Alert Me".

Click the page tab and then click Alert Me

From the drop-down menu, choose “Manage My Alerts”.

Choose Manage my Alerts

Click “Add Alert”.

Choose Add Alert

Choose one of the list/library collections, then scroll down and click the Next button.

Select your list or library item

Complete the fields as necessary, then enter member names in the Users box. When they resolve to your member, click on the name to add it to the distribution list. To find a list of your members, click the Members link in the left navigation.

Complete the fields and add the users you wish to include

After completing all of your selections, click the OK button at the bottom of the page.

Choose the types of changes and the frequency of alerts

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Send Alert to Selected SharePoint Group

To send an Alert to a group of users (e.g., community members) rather than to individual users, follow these directions.

Click the gear at the top right of the page next to your user name. From the drop-down menu, choose Site Settings.

Click on the function "gear" and choose Site Settings

Under the Users and Permissions section, click on “People and groups”.

Under Users and Permissions, choose 'People and groups'

Choose a group from the left navigation menu, then to select all the users in that group, check the checkbox at the top of the list of users that appears in the center of the page.

Choose a group and check the box at the top to select all the members of that group

At the top of the list of names, click the Actions link and choose "E-Mail Users" from the menu to automatically launch your email client (e.g., Outlook), where all those users' email addresses will be populated in the recipient line. Fill in your subject line and message. If you'd like to receive a copy of the email, be sure to add your own email to the list of recipients if it isn't there already. Then click Send.

Click Actions and choose 'E-Mail Users'

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