Firm Fixed Priced (FFP) Contract Closeout Job Aid


The Administrative Contracting Officer (ACO) is responsible for closing Firm Fixed Price contracts. Firm Fixed Price contracts with one Accounting Classification Reference Number (ACRN) for each Contract Line Item Number (CLIN) and no special provisions are generally easier to close. However, difficulties may occur during the closeout process due to issues with documentation of deliverables and unliquidated obligation (ULO) balances.


This interactive Job Aid is to provide a selectable decision tree flowchart that provides information to support the execution of the process. It also allows you to select any step in the flowchart at any time more information is needed in the performance of the Firm Fixed Priced (FFP) Contract Closeout.


Select each step in the checklist to view more information about the action(s) you should take to complete the step. A pop-up window will appear which will provide any special instructions about each step that you should take into consideration.

A checklist job aid is also available using the link available. JA-03 FFP Closeout Checklist

The DD Form 1594 referenced in the flowchart is also available using the link available. DD Form 1594

The DD Form 1597 referenced in the flowchart is also available using the link available. DD Form 1597

Note: When using the print feature, ensure headers/footers are not selected/disabled when the print settings appear.

Job Aid

FFP Closeout Process Start Final Acceptance Received The LISSR is Balanced Verify: Final Acceptance and Balanced LISSR Did the Contract move to Section 2? If Needed, Request Support From the IS or PT Complete Contract Closeout Checklist DD FORM 1597 Ensure All Contract Items have been Delivered and Accepted Ensure the LISSR is Balanced Identify and Remove Excess Funds Does the Contract Involve Subcontractors? Ensure Subcontracts are Paid and Closed Does the Contract Involve Government Property? Ensure Government Property is Properly Dispositioned Does the Contract Involve Classified Material? Ensure Classified Material is Properly Dispositioned Does the Contract Contain a Patent Rights Clause? Ensure Receipt of Final Patent Report and Patent Clearance is Granted Does the Contract Contain a Refund of Royalties Clause? Does the Clause belong in the Contract? A Modification Must be Done to Add the Clause to the Contract. Ensure Receipt of Final Royalties Report Ensure There are no Outstanding Value Engineering Change Proposals (VECPs) Ensure Open Actions Relating to Terminations/Claims/Disputes are Resolved Ensure Open Litigations are Resolved Ensure Disposition of Contract Based on Warranty Clause Ensure there are no Excess or Remaining Funds Ensure the Final Invoice has been Submitted and  Contains a “Z” Suffix Ensure the Final NLA or DD1594 is Signed and Processed Ensure the Contract has Moved to Section 5 FFP Closeout Process End